Amy Hartl

• Manages all aspects of purchase requisitions for large R&D organization, including capital projects for EO/EG research group via SAP.

• Coordinates internal and external meeting, including meeting logistics and catering requests.

• Supports senior leaders with complex calendar and time management. Reviews and approves TERs on behalf of leaders and informs colleagues of errors.
• Provides administrative support across multiple locations at TXINN and Plant B
• Maintains IT and office equipment, trains others and troubleshoots as issues arise.
• Schedules building maintenance and is a contact for Facilities Maintenance for building problems and employee communication.
• Onboards new employees – orders workstation, IP phone, sets up office, processes badge access form, sends email requesting server, and orientates new employees to department procedures
• Sets up safety orientation and quality training for all incoming employees/contractors.

• Responds to emails and other correspondence to facilitate communication and enhance business processes.

• Coordinates and books airfare, hotel and ground transportation and prepare itinerary to facilitate successful domestic and international trips.

• Organizes and coordinates safety center monthly meetings.

• Organizes and coordinates department events on and off site.

• Added new employees to Track including skills and schedules, review & process override requests, research issues and make time corrections for companies site-wide.

• Reviewed and processed labor billing weekly in SAP

•Submitted headcount and man hour reports to upper management monthly

• Ordered office supplies, answered phones, researched contractor on-site time for possible OSHA violations and created spreadsheets & databases as needed

• Established more efficient ordering system and managed site-wide FRC change with CINTAS

• Served as badging office back-up by issuing new, temporary, visitor & replacement badges as needed for site.

• Managed remote office and supported up to multiple project managers simultaneously.

• Maintained Track, including time sheet comparisons and allocating labor to PMOs while collaborating with WACs and gatekeepers.

• Interpreted Dow, Union Carbide, & Performance Materials purchase requisitions; set up new time & material, lump sum, or project jobs

• Handled collections on overdue invoices

• Completed company purchase requisitions, ordered supplies and rental equipment

• Worked closely with TES turnaround group during site outages

• Scheduled caustic, EG, bleach, and HCL trucks with carriers

• Released bill of ladings and shipping instructions for truck orders, assigned, and shipped caustic, EG, and isobutene railcars in AS400

• Keyed-in caustic, EG, bleach, and HCL trucks in AS400

• Managed department Prism, performed daily data entry, filing, prepared time sheets, updated employee overtime hours report, payed invoices, ordered parts and supplies

•Prepared purchase requisitions, blanket contracts, and bids for department contract workers, repairs, replacement parts, and other services.