Summary
Overview
Work History
Education
Skills
Timeline
Generic

Amy Hoffman

Henderson ,NV

Summary

Project and Office professional with 20 years of excellent organizational skills, project coordination, management experience and financial systems knowledge. Possess an exceedingly dynamic analytical and problem solving mindset. Proficient in supporting high stress executive environments and maintains a high level of integrity as well as a detailed oriented work style. Skilled in both self motivating and collaborative settings.

Overview

17
17
years of professional experience

Work History

Certified Inspector

TrendSource
Las Vegas, NV
08.2018 - Current
  • Inspected multiple types of businesses for legitimacy and security measures. Inspected properties for improvements and damages.
  • Completed thorough written descriptions and took photographs to document conditions.

Owner/Partner

Infinity Wireless Consulting LLC
Chandler, AZ
03.2011 - 09.2016
  • Preparation of all Proposals, Invoices and Purchases Orders.
  • Reconciliation of all accounting in Quickbooks.
  • Preparation of Tax Documents for Accountant.
  • Site audited hundreds of 4G cell phone tower sites for multiple contractors. Deliverables were handed off within 24hrs.

Project Coordinator

Clearwire
Phoenix, AZ
06.2009 - 10.2010
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Gathered requirements for ongoing projects and organized details for management use.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Verified quality of deliverables and conformance to specifications before approval of Invoice payment to vendor.
  • Issuance of Purchase Orders for Pheonix/Tucson market (400 per month) and Southwest Region (AZ, CA, CO, NV & UT).

Senior Coordinator

Technology Associates International Corporation
Phoenix, AZ
10.2008 - 05.2009
  • Received, reconciled and processed accounts payable invoices for Westcoast branch offices.
  • Created and issued all Purchase Orders for Westcoast branch offices.
  • Ordering of materials for Phoenix and Las Vegas offices.
  • Preparation and submission of weekly Expense Reports (30+ employees).
  • Weekly Per Diem requests for traveling employees (15-30).
  • Ran Job Costing reports for each project's budget.

Program Administrator

General Dynamics
Scottsdale, AZ
03.2007 - 10.2008
  • Set-up of newly hired employees for Las Vegas, Phoenix & San Diego markets.
  • Coordinating of all three (3) markets to ensure company and client policies and procedures were met.
  • Developed and maintained various databases to ensure accuracy and integrity of project data.
  • Tracking and reconciliation of Purchase and Change Orders.
  • Followed costs associated to each job (450+) to make sure funding was available and not over budget.
  • Updated and maintained multiple project trackers of milestones to report to client on weekly basis.
  • Electronic filing of project documents to company and client database.
  • Issuance and tracking of Imprest Fund Checks for Las Vegas and Phoenix markets.
  • Coordination of domestic travel arrangements and expense reconciliations.
  • In charge of company vehicle management for all three (3) markets.
  • Office supply ordering.

Office Manager

Aquatic Sciences LP (ASI Group)
Orchard Park, NY
05.2004 - 01.2006
  • Prepared proposals to existing clients and prospects.
  • Accounts Payable procedures including generation of Purchase Orders and balancing between Accounts Payable & Accounts Receivable.
  • Reconciliation of credit card statements, expense reports and petty cash.
  • Converted old database from Microsoft Access to ACT.
  • Substantial database cleanup of erroneous data. Began with approximately 11k contacts; final number of contacts 3,500.
  • Purchasing of office equipment and supplies.

Administrative Assistant

KPMG LLP
Buffalo, NY
04.2003 - 05.2004
  • Provided administrative support to Tax Partner and five (5) Managers.
  • Processed billing for Tax department.
  • Responsible for Accounts Payable for Northeast Region.
  • Copy and filing of tax documents.

Program Administrator / Executive Assistant

General Dynamics
Buffalo, NY
12.2000 - 07.2002
  • Provided assistance to Program Manager and staff in 6 (six) regions.
  • Development of tracking system to monitor activity within project. Tracking system was implemented for both client & GD internally.
  • Created new policy and procedure for photographs to be uploaded internally.
  • Established administrative procedures; ensured timely information flow between internal offices and client.
  • Reviewed and processed documentation for accuracy and consistency for client review, approval and execution.
  • Liaison for lease negotiations between client and possible lessee of space on client's towers.
  • In charge of obtaining due diligence for possible lessee and incoming lease payments.
  • Prepared end of month progress reports for key program milestones.
  • Responsible for tracking of Imprest Fund Checks and VISA accounts for all regions.
  • Reconciliation of travel expense reports.
  • Received "Excellence Award" for outstanding work on Devon Mobile Communications LP a/k/a Adelphia Wireless Project.

Education

High School Diploma -

North Tonawanda High School
North Tonawanda, NY
06.1995

Skills

  • Adobe Applications
  • Concur Expense System
  • Epeat Billing Software
  • Google Drive / Docs
  • Internet Explorer
  • Live Link
  • Microsoft Office
  • Oracle

Timeline

Certified Inspector

TrendSource
08.2018 - Current

Owner/Partner

Infinity Wireless Consulting LLC
03.2011 - 09.2016

Project Coordinator

Clearwire
06.2009 - 10.2010

Senior Coordinator

Technology Associates International Corporation
10.2008 - 05.2009

Program Administrator

General Dynamics
03.2007 - 10.2008

Office Manager

Aquatic Sciences LP (ASI Group)
05.2004 - 01.2006

Administrative Assistant

KPMG LLP
04.2003 - 05.2004

Program Administrator / Executive Assistant

General Dynamics
12.2000 - 07.2002

High School Diploma -

North Tonawanda High School

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