Years of administrative experience
Amy K. Greenwood
Whitman,MA
Summary
Calendar ninja. Travel guru. Problem solver. Highly adaptable, detail oriented, seasoned executive assistant with sound judgment. Able to pivot with changing priorities.
Overview
18
18
Work History
Executive Assistant
WEBER SHANDWICK
10.2016 - Current
- Provide executive support throughout my tenure for Chair, CFO, EVPs, SVPs, GM, and Creative Directors with travel management, expense processing, calendar management, event planning, and gift procurement
- Set agenda, secure speakers and facilitate Staff Meetings
- Curate content, design and send newsletter to staff
- Manage professional memberships
- Run travel booking training sessions for staff
- Assist with new hire orientation
- Onboard new vendors
- Manage the Business Operations Team and Green Team Stipends
Senior Administrative Assistant
WEBER SHANDWICK
10.2008 - 10.2016
- Coordinated schedules for EVPs and SVPs
- Helped teams plan logistics around marquee events
- Provided assistance to clients, spokespeople and their agents
- Ordered catering for internal and client meetings
Administrative Assistant
WEBER SHANDWICK
09.2006 - 10.2008
- Coordinated schedules, entered time and submitted expenses for 2 SVPs and 1 VP
- Scheduled interviews, provided information to candidates and collect paperwork
- Secured restaurant reservations for client meetings
Office Manager
TOSHIBA BUSINESS SOLUTIONS
03.2005 - 09.2006
- Interviewed candidates, checked references and wrote offer letter
- Conducted orientation of new employees and on-going training
- Managed entry level employees
- Administered attendance incentive program
- Compiled and approved timecards for multiple small offices
- Performed accounts payable and accounts receivable duties
Project Coordinator
TOSHIBA BUSINESS SOLUTIONS
04.2001 - 03.2005
- Helped with the creation of presentations, proposals and contracts
- Supplied customers with pricing quotations
- Worked with local vendors to offer customers a broader range of services
Technical and Marketing Support Specialist
TOSHIBA BUSINESS SOLUTIONS
03.1998 - 03.2001
- Conducted basic computer training
- Provided technical support for computer, printer, copier, and facsimile issues
- Made computer, software and peripheral purchasing recommendations
- Maintained membership database for a professional association
- Designed mailing pieces and templates
- Assisted with the planning of special events
Marketing Representative
TOSHIBA BUSINESS SOLUTIONS
06.1997 - 03.1998
- Created name and product awareness in a geographical territory
- Demonstrated equipment
- Prepared equipment proposals
Student Manager / Software Support
KOFFLER TECHNOLOGY CENTER, BRYANT UNIVERSITY
12.1994 - 05.1997
- Supervised student employees
- Troubleshot student and faculty software problems
- Instructed student and faculty members on how to use computer applications
Education
Bachelor of Science - Business Administration, Marketing
BRYANT UNIVERSITY
Smithfield, RI05.1997
Skills
- Microsoft Office
- Google Suite
- Concur
- SAP
- Adobe Acrobat
- Executive support
- Calendar management
- Travel coordination
- Expense reporting
- Strong problem solver
Leadership Experience
Weber Shandwick, Boston, MA
- Green Team Co-Chair, 01/01/23 - present: Manage budget, set agendas and give updates at committee and staff meetings, organize Greenway volunteer opportunity, plan Earth Day/ Earth Week activities, arrange New England Aquarium field trip
- Parents of Infants & Toddlers Group Founder, 01/01/11 - 01/01/12: Arranged lunches to support new parents in the office, secured speakers on topics such as daycare and financial planning for college
- Culture Club Lead, 01/01/09 - 01/01/12: Managed budget, scheduled meetings and set agendas, planned summer outings, arranged Halloween parties, organized holiday parties
Northern Rhode Island Special Olympics, Smithfield, RI
- Programs Chairperson, 02/01/96 - 05/01/96: Solicited advertisements from campus organizations and local businesses, designed program in PageMaker
Timeline
Executive Assistant
WEBER SHANDWICK
10.2016 - Current
Senior Administrative Assistant
WEBER SHANDWICK
10.2008 - 10.2016
Administrative Assistant
WEBER SHANDWICK
09.2006 - 10.2008
Office Manager
TOSHIBA BUSINESS SOLUTIONS
03.2005 - 09.2006
Project Coordinator
TOSHIBA BUSINESS SOLUTIONS
04.2001 - 03.2005
Technical and Marketing Support Specialist
TOSHIBA BUSINESS SOLUTIONS
03.1998 - 03.2001
Marketing Representative
TOSHIBA BUSINESS SOLUTIONS
06.1997 - 03.1998
Student Manager / Software Support
KOFFLER TECHNOLOGY CENTER, BRYANT UNIVERSITY
12.1994 - 05.1997
Bachelor of Science - Business Administration, Marketing
BRYANT UNIVERSITY