Amy Kimball
Smithton,IL
Summary
Driven and resourceful administrative professional with 26+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
33
33
years of professional experience
Work History
Executive Assistant to President and CFO
Cortex
06.2010 - Current
- Manage and handle all scheduling for President and CFO calendars, coordinate with/respond to (18) staff members on scheduling/meeting request.
- Maintain full contact list of board members, board member appointment dates and term of appointments. Handle logistics, catering, agendas and travel arrangements for meetings and event planning for board of directors. Schedule and send out materials for all quarterly board and committee meetings, new member orientations and appointments. Coordinate special meetings for President and Board Chair with government officials, Aldermen and elected officials.
- Handle confidential and sensitive information with discretion and tact. Greet arriving visitors, actively listen to customers, deescalate any concerns quickly.
- Support CFO/accounting team with special projects and additional job duties. Coordinate with legal team on on business license renewals, grant information reporting.
- Coordinate staff events and work on ad hoc projects as part of Hype team.
- Answer all incoming calls for company, open, scan and distribute mail, order office supplies, snacks and drinks for office
Customer Service Representative
Holten Meat
04.2008 - 05.2010
- Customer service representative for multiple states ordering meat products. Worked with regional salesman and vendors on ordering, replacements, and shipping.
- Worked with shipping/receiving to schedule sample deliveries to vendors.
- Processed all FedEx for deliveries with special needs (dry ice, overnight, etc.
- Answered company phones and directed all calls to appropriate department.
- Filled in with other departments as needed.
Office Manager/Executive Assistant
The Cordish Company
09.2006 - 12.2008
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
Executive Assistant
Missouri Coalition For Lifesaving Cures
07.2006 - 09.2006
- Tracked and maintained information relative to campaign on Stem Cell research. Participated in weekly group update meetings, database entry, prepared spreadsheets, contacted volunteers, arranged large meetings with support groups, put together brochures for and completed mass mailings.
- Campaign successfully passed in November 2006.
Office Manager/Executive Assistant
Downtown Now!
01.2001 - 06.2006
- Was responsible for all aspects of office administration on behalf of a non-profit organization, which promoted urban development in downtown St. Louis. Coordinated with Mayor's Office, City of St. Louis, The Danforth Foundation, Downtown St. Louis Partnership, St. Louis 2004, St. Louis Development Corp. and many others.
- Established and managed office; office startup, system installation, phones, furniture, etc.
- Handled, in confidence, all of Executive Director's personal and professional email.
- Arranged all Board meetings and kept minutes. Coordinated open meetings for street shop owners/tenants, after hour events and meetings.
Personnel Coordinator/Office Manager
St. Louis 2004
05.1997 - 12.2000
- Handled personnel administration, employee benefits, accounts payable, event planning, public outreach for an organization formed to be a catalyst for regional revitalization. Through an unprecedented collaborative process, St. Louis 2004 united residents and public and private organizations in prioritizing focus, cooperation and action necessary to make the St. Louis region a better place.
- Cross-trained to cover other personnel staff duties to facilitate office management; maintained account coding system, followed up with vendors on inaccurate invoices, examined weekly timesheets and verified accuracy of semimonthly payroll, prepared and made bank deposits, prepared 1099's, executive assistant to President.
Receptionist/Insurance Clerk
St. Clair County Courthouse
03.1990 - 05.1997
- Conducted new employee orientation, explained benefits, gathered personnel file paperwork and created employee files. Processed and filed status forms for new hires, terminations and personnel changes. Verified insurance coverage, responded to questions from walk-in visitors.
Education
Belleville Area College
Belleville, ILHigh School Diploma -
Belleville West High School
Belleville, IL1987
Skills
- Comfortable interacting with public, executive's and various public agencies
- Schedule Management
- Customer service understanding
- Office Administration
- Data Entry, Record Review and Follow-Up
- Social Perceptiveness
- Answering, Inquiring and Directing Callers
Timeline
Executive Assistant to President and CFO
Cortex
06.2010 - Current
Customer Service Representative
Holten Meat
04.2008 - 05.2010
Office Manager/Executive Assistant
The Cordish Company
09.2006 - 12.2008
Executive Assistant
Missouri Coalition For Lifesaving Cures
07.2006 - 09.2006
Office Manager/Executive Assistant
Downtown Now!
01.2001 - 06.2006
Personnel Coordinator/Office Manager
St. Louis 2004
05.1997 - 12.2000
Receptionist/Insurance Clerk
St. Clair County Courthouse
03.1990 - 05.1997
Belleville Area College
High School Diploma -
Belleville West High School
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