Amy Kitchen
Chandler,AZ
Summary
Meticulous accounting manager with several years of experience the field accounting. Expert in quickbooks with dedication to accuracy and efficiency. Proven history of streamlining operations for excellent and organized bookkeeping.
Overview
23
23
years of professional experience
Work History
Director of Finance
NRS LLC
Tempe, AZ
07.2021 - 10.2024
- Coordinated with external auditors for the annual audit process.
- Prepared monthly, quarterly, and annual financial statements including balance sheets, income statements, cash flow statements.
- Managed budgeting processes for multiple departments or divisions within an organization.
- Compiled and analyzed financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.
- Evaluated existing systems of control and made recommendations for improvement where necessary.
- Worked closely with other departments such as marketing, sales, production, providing advice on how best to achieve their goals while maintaining fiscal responsibility.
- Collaborated with legal counsels regarding all corporate finance matters including mergers and acquisitions, debt financing.
- Created reports analyzing current projects' profitability against projected targets.
- Reorganized finance and accounting departments to improve efficiency and cut excess spending.
- Worked with regulatory representatives to complete accurate filings and maintain compliance.
- Compiled operational and risk reports detailing financial metrics to help management make proactive decisions.
- Supervised accounts payable and receivable operations, improving cash flow management and reducing outstanding debts.
- Coordinated with HR on payroll management and benefit fund allocations, ensuring accuracy and compliance.
- Facilitated cross-departmental collaboration to align financial management with operational and strategic objectives.
- Championed the adoption of new technologies and financial systems to streamline processes and improve data accuracy.
- Advised executive team on financial implications of business activities, strategic initiatives, and operational changes.
- Negotiated contracts and agreements with vendors, suppliers, and service providers to reduce costs and improve terms.
- Led financial risk management efforts, identifying potential threats and devising effective mitigation strategies.
- Managed and developed finance department staff, fostering a culture of continuous improvement and professional growth.
- Developed and maintained strong banking relationships, securing favorable terms for credit facilities and other financial services.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Managed relationships with tax authorities, bankers and auditors.
- Recommended new financial and accounting software packages. replacing various non-integrated offerings.
- Managed the accurate distribution of payroll and oversight of employee benefits
Accounting Manager
Harris WorkSystems Inc
Tigard, OR
01.2019 - 01.2021
- Administered extensive employee benefit programs including 401k, medical, dental and Aflac
- Prepared monthly, quarterly, and annual financial statements in accordance with generally accepted accounting principles.
- Managed a team of accountants to ensure accuracy of all financial transactions.
- Reviewed general ledger accounts for accuracy and compliance with GAAP.
- Coordinated external audits by providing required documents on time.
- Monitored cash flow, prepared bank reconciliations, and managed accounts payable and receivable functions.
- Maintained accurate records of payroll information including wages, deductions, bonuses.
- Collaborated with different departments regarding their budget requirements.
- Tracked expenses and revenues against budgets and forecasts and reported variances.
- Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
- Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Oversaw cash flow, controlled costs and financial matters.
- Evaluated and approved billing invoices and expense reports to monitor and ensure cash flow and cost containment.
- Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues.
- Collaborated with finance and accounting departments to deliver comprehensive financial information to facilitate decision making for management, stakeholders and parent company.
- Managed month-end and year-end close processes, ensuring timely and accurate financial reporting.
- Developed and maintained relationships with banking, insurance, and non-organizational accounting personnel to facilitate financial activities.
- Managed accounts payable and receivable, ensuring timely processing and collection.
- Supervised, trained, and mentored accounting staff, promoting a culture of high performance and continuous improvement.
- Managed payroll processes, ensuring timely and accurate payment to all employees.
- Coordinated and led annual audits, acting as the primary liaison with external auditors.
- Oversaw daily operations of the accounting department, ensuring accuracy and compliance with financial policies.
- Reconciled complex accounts and resolved discrepancies to maintain accurate financial records.
- Monitored and managed cash flow, forecasting future financial positions.
- Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Created and updated financial reports on frequent basis to present information to leadership teams.
Accounts Payable & Purchasing Expeditor
Contract Furnishings Mart
Tigard, OR
01.2014 - 01.2019
- Accounting, Data Entry, Invoice reconciliation, Invoice processing for payment, process invoice audits
- Ordering of office supplies processed/sorted in/outgoing company mail
- Receive and process all company order forms and create orders, phone in or email orders
- Provide ETA and Backorder info to the sales team, plan and coordinate company events, answer invoice audits, attending weekly product knowledge trainings, answer and transfer incoming calls, enter and order customer samples, communicate daily with company vendors, assist clients with selecting tile, flooring and counter tops that fit their needs
- Track all returns, enter and process credits, assist in warehouse as a backup when needed, assist on sales floor as back up when needed
- Coordinated with vendors to ensure timely delivery of materials or services.
- Maintained accurate records of all purchases made, including costs, delivery times, product quality, and invoices.
- Prepared purchase orders in accordance with established procedures.
- Responded promptly to customer inquiries regarding order status or product availability issues.
- Collaborated with other departments such as finance, sales, engineering and production in the purchasing process.
- Developed relationships with external vendors in order to secure discounts on bulk orders.
- Processed returns of defective merchandise within company guidelines.
- Maintained up-to-date knowledge of industry trends in pricing models and procurement methods.
- Traced missing material and shipments through vendor and customer communications.
- Contacted suppliers to verify shipment details.
- Collaborated with other departments to ensure materials were purchased in a timely manner.
- Maintained accurate records of purchases including item descriptions, quantities ordered and received.
- Maintained vendor relationships by providing detailed information regarding product specifications or requirements.
- Reviewed invoices for accuracy prior to processing payments.
- Worked closely with accounting department to resolve any billing issues with vendors.
- Processed invoices and payments in accordance with company policies and procedures.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Maintained accounts payable files and records in an organized manner.
- Entered data into accounting system to maintain accurate financial records.
- Verified accuracy of coding on invoices prior to processing payments.
RMA Issue Management Coordinator
Dr. Bott LLC
Wilsonville, OR
01.2012 - 01.2014
- Handled sales and customer service support, data entry, and invoice reconciliation
- Provided administrative support to management team members.
- Developed organizational systems to streamline office operations.
- Maintained an up-to-date database of contact information for all departments.
- Performed data entry tasks into various databases.
- Updated job descriptions to reflect changes in responsibilities.
- Provided support during special projects or initiatives when needed.
- Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
- Resolved customer complaints or answered customers' questions.
- Interpreted and explained work procedures and policies to brief staff.
- Participated in weekly sessions for new product insights
Salon Manager/Stylist
Best Little Hair House
Salem, OR
01.2007 - 01.2012
- Staff management as well as Open/closing of salon, daily bank deposits, appointment setting, while tracking inventory/ordering, and all daily operations
- Managed daily salon operations, including scheduling appointments, customer service, and staff management.
- Maintained accurate financial records of all salon transactions.
- Trained and supervised staff on proper customer service techniques and product knowledge.
- Oversaw inventory control for retail products and supplies.
- Monitored employee performance to ensure quality services were delivered consistently.
- Ensured compliance with state regulations regarding cosmetology practices.
- Resolved customer complaints in a timely manner while maintaining positive relationships with clients.
- Conducted interviews with prospective employees prior to hiring decisions being made.
- Coordinated meetings between staff members, owners, suppliers, and other stakeholders as needed.
- Performed regular maintenance checks on equipment used in the salon to ensure safe operation.
- Participated in industry conferences to stay up-to-date on trends in the beauty industry.
- Placed inventory orders, monitored shelf stock and tracked expenses.
- Opened salon to prepare for daily demands by setting up registers, counting totals and organizing all needed supplies.
- Scheduled employees and oversaw customer appointment calendar.
- Focused on retaining clients by keeping client report cards, which detailed personal services and purchases.
- Trained and mentored team members to achieve optimal performance and meet challenging business targets.
Administrative Assistant
Computer Stores Northwest
Lake Oswego, OR
01.2008 - 01.2011
- Provided administrative support to CFO and all company departments when needed
- Delivered customer service across four internal companies
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
- Answered questions from customers regarding products and services offered by the company.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Directed customer inquiries to appropriate department personnel.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Office Manager
Elite Window Cleaning
Salem, OR
01.2002 - 01.2003
- I Scheduled daily/weekly appointments for a crew of
- Handled payroll, billing, and invoicing on a monthly basis
- Supervised staff members, organized schedules and delegated tasks.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Processed payroll accurately ensuring all employees were paid on time.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
Education
Associate in Science (AS) - Paralegal Studies
Everest University
07.2013
License in Cosmetology -
International Beauty School
Portland, OR06.2007
High school diploma -
La Grande High School
06.2000
Skills
- GAAP compliance
- Debt management
- Internal Controls
- Audit management
- Cash Flow Management
- Technology-savvy
- General ledger accounting
- Account Reconciliation
- Budget Planning
- Financial statement preparation
- Organizational Skills
- Reporting
- Audit Coordination
- Account Monitoring
- Invoice Processing
- Data entry and management
- Payment posting
- Bank Deposits
- General ledger maintenance
- Database updates
- Payment questions
- Spreadsheets and journal entries
- Financial software
- Financial records and reporting
- QuickBooks experience
- Insurance Verification
- Year-end reporting
- Bill payment
- Check processing
- Transaction entry
- Payment verification
- Bookkeeping
- Statement Review
- General accounting
- Vendor invoice processing
- Financial records oversight
- Bank Reconciliation
- Purchase Order Management
- Data Entry
- Expense Tracking
- Accounts Payable
- ERP systems proficiency
- Vendor account monitoring
- New Hire Training
- Payment Scheduling
- Account Management
Continued Training
- I am currently working on adding to my education by completing the courses and training to obtain my CPB license.
Timeline
Director of Finance
NRS LLC
07.2021 - 10.2024
Accounting Manager
Harris WorkSystems Inc
01.2019 - 01.2021
Accounts Payable & Purchasing Expeditor
Contract Furnishings Mart
01.2014 - 01.2019
RMA Issue Management Coordinator
Dr. Bott LLC
01.2012 - 01.2014
Administrative Assistant
Computer Stores Northwest
01.2008 - 01.2011
Salon Manager/Stylist
Best Little Hair House
01.2007 - 01.2012
Office Manager
Elite Window Cleaning
01.2002 - 01.2003
Associate in Science (AS) - Paralegal Studies
Everest University
License in Cosmetology -
International Beauty School
High school diploma -
La Grande High School