Amy L. Smith
Houston,TX
Summary
Detail-oriented and highly organized professional with over 30 years of experience in high-volume coordination, communication, and documentation. Transitioning from careers in education and museum administration to an Administrative Assistant role, bringing advanced proficiency in office software, calendar management, and multi-stakeholder relations. Proven ability to streamline complex workflows and maintain strict confidentiality in fast-paced environments.
Overview
26
26
years of professional experience
Work History
Campus-level Educator / District-level Program Director
Aldine Independent School District
01.2014 - 01.2021
- Administrative Coordination: Managed daily schedules and long-term project timelines for groups of 30+, ensuring 100% compliance with strict institutional deadlines.
- Data Management: Maintained digital and physical records for 180 individuals, utilizing database software to track progress, attendance, and sensitive personal information.
- Stakeholder Communication: Served as the primary point of contact for parents, staff, and external vendors, facilitating clear and timely communication via email, phone, and newsletters.
- Process Improvement: Streamlined curriculum and assessment writing processes, ensuring consistency among all aspects of the curriculum in its component parts.
- Document Preparation: Authored and edited technical reports, educational materials, and official correspondence with high attention to detail and formatting.
- Resource Allocation: Managed a departmental budget of $90,000, overseeing the procurement of educational supplies and reconciling monthly expenses.
- Meeting Facilitation: Organized and led monthly curriculum team meetings, documenting actionable items and following up on project statuses.
- Problem Solving: Resolved complex scheduling conflicts and logistical challenges under tight time constraints.
Associate Curator of Exhibits and Collections
Art Museum of South Texas
01.1995 - 01.1998
- Administrative Coordination: Managed daily schedules and a 3-year Exhibits Schedule for the Museum, coordinating timelines with the Public Relations and Museum Education Departments.
- Administrative Support: Calendar Management, Travel Coordination, Expense Reporting.
- Data Management: Created a digitized collections management system using database software and automatic report generation, reducing manual data entry time by 50%.
- Document Preparation: Authored and edited museum brochures, catalogues, and wall didactic materials, successfully wrote grant requests and follow-up reports, and managed loan agreements and insurance documentation with high attention to detail and formatting.
- Resource Allocation: Managed a departmental budget of $300,000, overseeing the procurement of exhibition supplies and shipping and printing expenses. Oversaw museum purchases of artworks for the permanent collection.
- Meeting Facilitation: Organized and led exhibit and collection committee meetings, documenting actionable items and following up on project statuses.
- Problem Solving: Resolved complex scheduling conflicts and logistical challenges under tight time constraints. Worked with shippers to ensure the safe transport and delivery of artworks.
- Communication: Professional Correspondence, Executive Presentations, Conflict Resolution, Public Speaking Engagements.
- Organization: Committee Meetings, Trustee and Patron Relations, Meeting Minutes.
- Technical: Microsoft Office, Google Workspace, Zoom/Teams, Google Drive, Dropbox.
Education
Bachelor of Science -
Vanderbilt University
Nashville, TNMaster of Arts - undefined
Texas A&M University-Corpus Christi
Corpus Christi, TXParalegal Studies - undefined
University of Houston Online
Houston, TXSkills
- Administrative Support: Calendar Management, Travel Coordination, Expense Reporting
- Communication: Professional Correspondence, Executive Presentations, Conflict Resolution, Public Speaking
- Organization: Committee Meetings, Trustee Relations, Meeting Minutes
- Technical: Microsoft Office 365, Google Workspace, Zoom/Teams
Languages
English
French
Spanish
Japanese
German
Timeline
Campus-level Educator / District-level Program Director
Aldine Independent School District
01.2014 - 01.2021
Associate Curator of Exhibits and Collections
Art Museum of South Texas
01.1995 - 01.1998
Paralegal Studies - undefined
University of Houston Online
Master of Arts - undefined
Texas A&M University-Corpus Christi
Bachelor of Science -
Vanderbilt University