Amy Martins
Arlignton,MA
Summary
Versatile Administrator with a proven track record at Jackson Walnut Park School, excelling in administrative support and office management. Tech-savvy with hands-on experience in various software and database systems and a passion for continuous improvement. Skilled in identifying opportunities for operations enhancements and implementing effective solutions. Known for adaptability, creativity, and a results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
18
18
years of professional experience
Work History
Administrative Assistant
Jackson Walnut Park School
08.2008 - Current
- Ensure the smooth running of the school through consistent communication and support duties.
- Facilitate processing of CORI, SORI, and onboarding paperwork in collaboration with the Walnut Park Director and Human Resources. Designed a tracking system for cross-divisional reference.
- Manage online student records via FACTS. Responsible for troubleshooting parent and faculty issues on the SIS system.
- Respond to all faculty, staff, parent, and vendor inquiries and needs.
- Coordinate school facility use with maintenance personnel and additional school departments.
- Provide support expertise to the Admissions Office with data and work to optimize best practices for new families' transitions to school.
- Coordinate with the Advancement Office for ongoing event planning, including special support for the school's major fundraiser, the Auction-Gala.
- Identify and recommend changes to the Director of WP to existing processes to improve accuracy, efficiency, and quality of service across all areas.
- Assist in executing community events such as staff meetings, parent education events, school accreditations, and professional development.
- Act as liaison with various volunteer committees and point person for Room Parent Organization.
- Developed and helped implement the recent streamlining of campus-wide data to align with best practices.
- Oversee office inventory by ordering, processing requisitions, stocking, and tracking expenditures receiving shipments.
Administrative Assistant to Vice President Curator
The Society Of The Four Arts
05.2007 - 06.2008
- Liaised for museum contacts, school board, artist management companies and all impacted departments within the company to ensure proper communications.
- Coordination of art exhibitions, concert events, film series and school programming.
- Served as a Point of Contact to resolve administrative problems and inquiries.
- Compose, edit, and proofread correspondence.
- Reconcile bank statement for VP/Curator.
- Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Interacted with vendors, contractors, and professional services personnel to receive orders, perform direct activities, and communicate instructions.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
- Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Education
Bachelor of Arts - Art History
Assumption College
Worcester, MA05.2003
Skills
- Event Coordination
- Administrative support and office management
- Technical Support/ IT Coordination
- Special Projects Coordinator
- Microsoft Office, G-Suite, FileMaker
- Various cloud-based database management systems
Timeline
Administrative Assistant
Jackson Walnut Park School
08.2008 - Current
Administrative Assistant to Vice President Curator
The Society Of The Four Arts
05.2007 - 06.2008
Bachelor of Arts - Art History
Assumption College
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