Amy Poncato
KALAMAZOO,MI
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision.
Overview
24
24
years of professional experience
Work History
PROJECT ADMINISTRATIVE ASSISTANT
TowerPinkster
04.2021 - Current
- Oversaw calendar management for the Vice President of Project Management, and several teams, balancing competing priorities effectively while avoiding conflicts or double bookings.
- Assist with project plan review application submission to the state and health department
- Project file set-up, filing, and project file archiving, and Update project schedule as directed.
- Prepare AIA contract documents and Purchase Orders as requested. Tracking of project shop drawings, pay applications, change orders, addenda, and bulletins.
- Worked effectively in fast-paced environments.
- Foster relationships with clients, consultants, and construction managers.
- Self-motivated, with a strong sense of personal responsibility.
ADMINISTRATIVE ASSISTANT
Fleis & Vandenbrink
08.2019 - 04.2021
- Provide daily administrative support for one Office Manager, two Project Managers, and the Environmental Group as needed
- Editing proposal letters and project documents.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
ADMINISTRATIVE OFFICE ASSISTANT
Scotts Valley Water District
10.2017 - 08.2019
- Manage the offices of both Santa Margarita Groundwater Agency and the Scotts Valley Water District
- Website maintenance and writing new content
- Point of contact for all facilities, IT, and supply management
- Board Clerk for an 11-member Board of Directors
- Create, distribute, and upload all office and meeting material including minutes and agendas following The Brown Act.
ADMINISTRATIVE ASSISTANT III
City of Santa Cruz
08.2015 - 10.2017
- Oversaw office operations of the director and staff to include purchase ordering, technical support, training and monitoring of clerical staff, managed schedules and calendar coordination, travel arrangements, meeting minutes recording, and file maintenance of secure and confidential documents
- Managed all aspects of meeting minutes and agendas including writing, editing, distributing, and created a searchable library on the website.
PROGRAM ASSOCIATE
First 5 Santa Clara County
08.2014 - 08.2015
- Provided administrative supported to the offices of the Policy and Communication Chief, and Chief Program Officer for child advocacy program that concentrates on the first five years
- Implemented submission of California required State of Economic Interest (Form 700) for all officials, ensuring compliance with the Brown Act.
EXECUTIVE SECRETARY/BUSINESS OFFICE ACCOUNTANT
Lake County Sheriff’s Office
10.2000 - 08.2014
- Supported director of training and two department divisions, Community Service and Crime prevention for 500 employees
- Managed logistics and supply of equipment and uniforms for staff
- Designed and manufactured department and community event materials to include pamphlets and brochures.
Education
High School Diploma -
CHASSELL HIGH SCHOOL
Chassell, MISkills
- Proficient in MS 365 Office Suite, Google Workspace, Bluebeam Revu 21, Adobe Acrobat XI Standard, VantagePoint, Social Media, Virtual Meeting Scheduling, Procore, AIA Contract Documents
- Exceptional knowledge of office principles and practices, daily office functions and activities, and looking for ways to improve processes when necessary
- Superior organization with great attention to detail and meeting project deadlines
- Excellent written communication, writing, and grammar; authored website content and technical user manuals
- Scheduling proficiency
- Office Administration
- Meeting Coordination
- Critical Thinking
- Customer and client relations
Websites
Timeline
PROJECT ADMINISTRATIVE ASSISTANT
TowerPinkster
04.2021 - Current
ADMINISTRATIVE ASSISTANT
Fleis & Vandenbrink
08.2019 - 04.2021
ADMINISTRATIVE OFFICE ASSISTANT
Scotts Valley Water District
10.2017 - 08.2019
ADMINISTRATIVE ASSISTANT III
City of Santa Cruz
08.2015 - 10.2017
PROGRAM ASSOCIATE
First 5 Santa Clara County
08.2014 - 08.2015
EXECUTIVE SECRETARY/BUSINESS OFFICE ACCOUNTANT
Lake County Sheriff’s Office
10.2000 - 08.2014
High School Diploma -
CHASSELL HIGH SCHOOL