Amy Rucker
Chillicothe,MO
Summary
Accomplished Administrative Assistant with a robust background in office administration and bookkeeping, notably at Toedebush Farms. Expert in account reconciliation and problem-solving, ensuring efficient operations and financial accuracy. Proven track record in enhancing workflow and implementing effective document management systems. Skilled in both team collaboration and independent decision-making, consistently achieving operational excellence.
Overview
14
14
years of professional experience
1
1
Certification
Work History
ADMINISTRATIVE ASSISTANT
Toedebush Farms
01.2021 - Current
- Accounts payable
- Accounts receivable
- Collect tax documents throughout the year
- Schedule appointments
- Handled confidential documents in an organized fashion according to established protocol.
- Developed and maintained filing systems for confidential documents and records.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
ADMINISTRATIVE ASSISTANT FOR SPECIAL ED
Richmond School District
07.2019 - 12.2021
- Budget applications and review
- Verify payroll to ensure correct account codes
- Report funds used to Dese payment transmittal
- Submitted payment request for the title I and II programs for special Ed
- Submitted all Discipline reports K-12 to the State
- Medicaid Billing for Special Ed students
- Submitted P.O's for Teachers to assure Supplies were paid by state
- Prepared for annual audit at the end of the year
PRINCIPAL SECRETARY /FRONT OFFICE SECRETARY
Richmond School District
Richmond, Mo
09.2017 - 07.2019
- Company Overview: Richmond School District, Richmond Mo
- Enforce policies and procedures put in place
- Assist Principles with attendance reports and truancy preventions
- Ran state reports for attendance
- Sent out attendance letters and prepared for the prosecuting attorney
- Documented all Incident reports
- Kept track of grade reductions due to attendance
- Made sure all students on medical absence had medical documents submitted
- Handled phone calls of concerned parents
- Enforced entrance security to ensure student safety
- Prepared the morning memos to be dispersed among teachers
- Resolve discrepancies for any attendance issues
- Able to multitask with a fast paced office
- ALICE trained
- Prepared spreadsheets and powerpoint presentations for monthly board meetings
- Richmond School District, Richmond Mo
BOOKKEEPER/ACCOUNTING
Richmond News
Richmond, Mo
03.2016 - 09.2017
- Company Overview: Richmond Mo
- Payroll- Prepare checks for all for all employees by computing timecards
- Payroll tax reporting, updating any changes in exemptions, insurance coverage and bonus structure
- Preparing bank transactions for deposits for payroll
- Accounts Payable; Analyzing invoices to be paid and maintaining account ledgers by verifying and posting account transactions
- Accounts Receivable; Post customer payments, record all credit transactions, cash, and or check payments
- Maintain Office by controlling correspondence and approving supply requisitions and handling all inventory
- Richmond Mo
OPERATIONS ADMINISTRATIVE ASSISTANT
Presto-X
Kansas City
03.2015 - 03.2016
- Company Overview: Kansas City
- Maintain workflow by assigning Technicians daily accounts to be completed for day to day operations
- Ensure operations of Equipment, scheduling repairs and maintain equipment inventory
- Prepare and Modify documents including correspondence, reports, drafts, memos, and emails to management for weekly reports on production and revenue
- Manage payroll, set up tracking on productivity and incentives
- Perform purchasing and inventory control
- Set up contracts for new clients for sales representatives
- COMPANY REMAPPED AND TRANSFERRED TO IOWA
PRINT PRODUCTION ACCOUNT SPECIALIST ASSISTANT
RR DONNELLEY
Liberty, MO
03.2011 - 03.2015
- Company Overview: LIBERTY MO
- Process orders and deliver specs and freight quotes as required
- Verify composition and copy prep as needed for order processing purposes
- Strong customer service skills verbally and written
- Coordinate all corrections and/or changes that occur
Education
Associate of Arts -
Metropolitan Community College
Kansas City, MO05-1993
Skills
- Check processing
- Research
- Letter preparation
- Meeting planning
- Mail handling
- Records retrieval
- Bookkeeping
- Filing
- Spreadsheets
- Scheduling
- Account reconciliation
- Problem-solving
- Office administration
- Strong problem solver
Certification
Certified Substitute Teacher with Missouri Secondary Education
Timeline
ADMINISTRATIVE ASSISTANT
Toedebush Farms
01.2021 - Current
ADMINISTRATIVE ASSISTANT FOR SPECIAL ED
Richmond School District
07.2019 - 12.2021
PRINCIPAL SECRETARY /FRONT OFFICE SECRETARY
Richmond School District
09.2017 - 07.2019
BOOKKEEPER/ACCOUNTING
Richmond News
03.2016 - 09.2017
OPERATIONS ADMINISTRATIVE ASSISTANT
Presto-X
03.2015 - 03.2016
PRINT PRODUCTION ACCOUNT SPECIALIST ASSISTANT
RR DONNELLEY
03.2011 - 03.2015
Associate of Arts -
Metropolitan Community College