Amy Torvik
Tulsa,OK
Summary
Multi-faceted leader with over twenty-five years of extensive administrative support experience. Polished professional, skilled in all facets of administration, coordination, project management and document control in fast-paced environments. Adept at vendor negotiation, project reporting, and client management. Strong interpersonal skills, able to collaborate and communicate effectively at all levels.
Overview
33
33
years of professional experience
Work History
Lead Project Manager
ASCENSION ST JOHN
01.2019 - Current
- Certified and self-driven Lead Project Manager skilled at executing various project management tasks, monitoring team performance and activity, and assisting in business plan development
- Always positive and determined, Great multitasking skills, and well-developed ability to work and perform well in fast-paced business environments.
- Oversaw all aspects of project lifecycle from initial planning stages through execution, monitoring progress closely against established goals and objectives.
- Enhanced team collaboration for successful project outcomes by fostering open communication and feedback channels.
- Maintained schedules to meet key milestones at every project phase.
Bond Contract Administrator
TULSA PUBLIC SCHOOLS
01.2010 - 01.2019
- Managed all aspects of administration with emphasis on construction projects and assisting executive director of bond
- Team player who quickly learns new programs and tasks
- Developing contracts by interpreting relevant data from project specifications manual, bid package information, and architectural drawings to develop contracts for applicable bond and facilities projects
- Entering requisitions for expenditure of bond funds
- Screen all district bond requisitions utilizing bond funds to verifying that it complies with bond legal requirements and that various account codes are correct
- Act as resource for schools concerning inquiries on spending bond funds
- Enter budget transfers as needed
- Create and maintain allocation information for each phase of bond and interpret and communicate information to sites as necessary
- Maintain proper order of invoices/pay applications from vendors and distribute to relevant department personnel for review and approval
- Maintain log of payments to outside professionals and special programs (QSCB)
- Help monitor tracking mechanisms and summary reports for encumbrances and expenditures of all bond funds to ensure compliance with arbitrage requirements
- Develop items from various projects requiring board approval for all bond projects, insuring they are presented in time lines specified by Competitive Bid and internal requirements
- Assemble various materials necessary for producing bi-monthly Bond Oversight Committee reports
- Interface with citizen members concerning members concerns and meeting schedules.
Accounting Clerk / HR Assistant
OSECO (OKLAHOMA SAFETY EQUIPMENT CO.)
01.1992 - 01.2009
- Served in various administrative support roles for manufacturing company
- Duties included: A/R, A/P, front-desk, payroll, collections, shipping, petty cash, organizing events, HR, administering aptitude tests for qualified applicants, ordering supplies
- Highly analytical and detailed Accounts Payable and Receivable professional with demonstrated ability to identify and collect on delinquent accounts prior to account escalation
- Extensive experience with standard accounting software and databases
- Excellent communication and reporting skills.
- Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
- Managed accounts payable and receivables and payroll.
- Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Collaborated with other accounting clerks to maintain a cohesive and supportive work environment, fostering knowledge sharing and continuous improvement efforts.
- Identified and resolved internal accounting variances, promoting data accuracy.
- Improved cash flow management with diligent monitoring of incoming payments and timely collections followups.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
Education
Skills
- Client Relations
- Executive Admin Support
- Purchasing and Vendor Relations
- Payroll, A/P, A/R
- Proposals, Bids, Contracts
- Project Coordination
- Reconciling Petty Cash
- Assisting HR Manager
- Travel Booking, Expense Reports
- Customer Service
- Managing projects
- Working with construction companies and various vendors
- Administering Aptitude and Personality Tests
- Preparing paperwork for domestic and International shipments
- Excel
- Word
- PowerPoint
- Outlook
- Adobe Acrobat
- QuickBooks
- Epicor
- Peoplesoft
- Project plan development
- PowerPoint
- Outlook
- Adobe Acrobat
- QuickBooks
- Epicor
- Peoplesoft
- Project plan development
Personal Information
Title: State of Oklahoma Notary Public
Timeline
Lead Project Manager
ASCENSION ST JOHN
01.2019 - Current
Bond Contract Administrator
TULSA PUBLIC SCHOOLS
01.2010 - 01.2019
Accounting Clerk / HR Assistant
OSECO (OKLAHOMA SAFETY EQUIPMENT CO.)
01.1992 - 01.2009