Amy L Rhodes
Administrative Assistant
Greenville,NC
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
19
19
years of professional experience
Work History
MLS and Membership Coordinator
Coastal Plains Association of Realtors
Greenville, NC
03.2022 - Current
- Duties include, but not limited to:
- First point of contact for phone calls and emails
- Respond to member inquiries in a timely and professional manner
- Make new member appointments and help with paperwork
- Create new member records in computer systems and keep records up to date
- Manage and maintain files, records and correspondence
- Help prepare reports and presentations
- Draft and proofread correspondence
- Update calendar, social media and business website
- Create invoices and process payments
- Maintain office inventory
- Assist with day-to-day operations of the office functions and duties
- Make and keep sign up lists for meetings and events
Office Manager
Kimbrell's Furniture
Greenville, NC
01.2022 - 02.2022
- Duties included, but not limited to:
- Managing office employees
- Interviewing and hiring office personnel
- Training new office personnel
- Balancing drawers, as well as printing detailed and settlement reports on a daily basis to reconcile and count monies for bank deposits
- Assisting customers with credit applications, payments and questions
- Filing legal and insurance documents
Owner/ Manager
Pizza Authority
Elizabeth, PA
03.2015 - 08.2019
- Duties included, but not limited to:
- Managed day-to-day business operations
- Trained and motivated employees to perform daily business functions
- Optimized team hiring, training and performance
- Devised processes to boost long-term business success and increase profit levels
Substitute Aide / Secretary
Elizabeth Forward School District
Elizabeth, PA
01.2015 - 05.2018
- Duties included, but not limited to:
- Helped prepare classrooms by setting up activity stations, writing on bulletin boards and distributing materials
- Maintained smooth classroom operations by assisting teachers with any administrative, instructional or student support need.
- Supported children by working closely with teachers, parents and administrators.
Unit Secretary
Select Specialty Hospital
McKeesport, PA
11.2011 - 04.2012
- Duties included, but were not limited to:
- Organized paperwork such as charts and reports for office and patient needs.
- Processed lab paperwork and requests according to physicians' orders.
- Transcribed doctors' medication orders, lab test requests and care plans
- Executed administrative duties to facilitate unit tasks and meet team goals.
- Monitored inventory levels and advised management of need for replenishment.
- Maintained current and accurate medical records for patients.
Executive Assistant to the Vice President
The Coury Financial Group
Pittsburgh, PA
05.2004 - 04.2006
- Duties included, but were not limited to:
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Filed paperwork and organized computer-based information.
- Managed and reviewed filing and office systems.
- Took notes and dictation at meetings.
Education
Associate Degree Grad - Computer Information Management
Computer Tech
Biology
Community College of Allegheny County
Skills
- Proper Phone Etiquette
- Mail Handling
- Meeting Agendas and Minutes
- Sorting and Labeling
- Social Media Knowledge
- Excel Spreadsheets
- Business Correspondence
- Advanced MS Office Suite Proficiency
- Schedule Management
- Problem Resolution
- Appointment Setting
- Self Starter
Timeline
MLS and Membership Coordinator
Coastal Plains Association of Realtors
03.2022 - Current
Office Manager
Kimbrell's Furniture
01.2022 - 02.2022
Owner/ Manager
Pizza Authority
03.2015 - 08.2019
Substitute Aide / Secretary
Elizabeth Forward School District
01.2015 - 05.2018
Unit Secretary
Select Specialty Hospital
11.2011 - 04.2012
Executive Assistant to the Vice President
The Coury Financial Group
05.2004 - 04.2006
Associate Degree Grad - Computer Information Management
Computer Tech
Biology
Community College of Allegheny County