Ana Blandon
Seattle,WA
Summary
Proven Office Administrative Assistant with a track record of enhancing office operations through expert management of schedules and databases at HaloPro Services LLC. Excelled in inventory management and verbal communication, boosting efficiency by 30%. Skilled in team support and accounting, adept at transforming challenges into solutions.
Overview
5
5
years of professional experience
Work History
Office Administrative Assistant
HaloPro Services LLC
Auburn, WA
01.2024 - Current
- Maintained filing systems, both electronic and physical, for easy document retrieval.
- Monitored office supply stock levels and placed timely orders for replenishment.
- Greeted visitors in a professional manner and provided assistance when necessary.
- Assisted in the onboarding process for new hires by preparing workspaces and materials.
- Assisted in the development and implementation of office policies and procedures.
- Provided administrative support to multiple departments as needed.
- Supported bookkeeping tasks such as invoicing and expense tracking.
- Maintained confidentiality of sensitive information and documents.
- Handled incoming and outgoing mail and packages, including preparation for shipping.
- Updated and maintained databases with current information.
- Managed household errands and other essential duties.
- Operated a variety of machinery and tools safely and efficiently.
Office Assistant
G&A Quality Metals Inc
Seattle, WA
02.2020 - 03.2023
- Delivered messages and ran errands.
- Copied, sorted and filed records of office activities and business transactions.
- Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
- Assisted in onboarding new employees by providing orientation materials and training resources.
- Assisted with preparing and editing company correspondence and presentations.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
- Maintained an organized filing system of paper documents and electronic files.
- Monitored office supplies inventory and placed orders when necessary.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Scheduled meetings and coordinated materials to be distributed to attendees.
- Reviewed files, records and other documents to obtain information or respond to requests.
- Completed and mailed contracts, invoices or checks.
- Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
- Supported bookkeeping tasks such as invoicing and expense tracking.
- Provided customer service, addressing inquiries and resolving issues promptly.
- Greeted visitors in a professional manner and provided assistance when necessary.
Education
High School Diploma -
Colegio Cristiano Reverendo Jorge Rojas
Nicaragua12-2015
Some College (No Degree) - Business Aministration
Keiser University
San Marcos, NicaraguaSkills
- Meeting planning
- Database entry
- Expense reporting
- Scanning and copying
- Schedule and calendar management
- Office supply management
- Payroll and accounts payable and receivable
- Accounting support
- Team support
- Telephone reception
- Inventory management
- Verbal communication
- Expense tracking
Languages
English
Professional
Spanish
Native/ Bilingual
Accomplishments
- Safety Award at G&A QUALITY METALS INC
Timeline
Office Administrative Assistant
HaloPro Services LLC
01.2024 - Current
Office Assistant
G&A Quality Metals Inc
02.2020 - 03.2023
High School Diploma -
Colegio Cristiano Reverendo Jorge Rojas
Some College (No Degree) - Business Aministration
Keiser University