Ana Carballedo
Los Angeles,CA
Summary
Dynamic and results-driven professional with 5+ years of experience in project coordination, financial management, and digital marketing. Proven expertise in managing budgets and driving social media engagement to achieve business goals. Skilled in using tools like Buildertrend, QuickBooks, and Adobe Suite to enhance efficiency and deliver exceptional results.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Admin Assistant
Quake Strong Seismic Retrofitting - Construction
02.2024 - Current
- Answer and direct phone calls, inquiries, and emails related to permit applications and licensing processes.
- Prepare, review, and submit construction permit applications, coordinating with city officials, inspectors, and other stakeholders to ensure compliance with Los Angeles regulations.
- Track and monitor the status of permits and licenses, maintaining accurate records and initiating timely follow-ups to address discrepancies.
- Manage and renew contractor licenses, business permits, and environmental certifications, ensuring up-to-date compliance with regulatory requirements.
- Maintain organized filing systems for permits, licenses, and related documentation, supporting audits and reference needs.
- Oversee office supplies and equipment critical for permit documentation, and assist in onboarding new employees regarding permitting and licensing procedures.
Server
Cheesecake Factory
01.2023 - 01.2024
- Take orders and handle payments for walk-in guests and to-go
- Resolving customer complaints or issues
- Attention to detail for each guest and order
- Excellent communication, hospitality, interpersonal and math skills
Office Manager / Financial Coordinator
Reno Rocket Renovations
01.2020 - 01.2023
- Manage the over 100 projects to scope of work, time and budget
- Book and evaluate Trades Performance, capabilities and availability
- Create, Negotiate and Renegotiate New Deals with Trades, as well as renegotiate expiring contracts
- Monitor Database of labor
- Manage corporate emails, internal users and subs on Buildertrend, and keep track of all passwords, and develop semi-monthly time clock reports of all hourly and petty cash per employee
- Collected payments using skills in project management, organization and communications to collect the payments from clients and customers
- Buildertrend and Excel managed to track payments, make banking deposits and run reports that document profits and losses for an organization
- Assists in resolving questions related to the customer accounts and documents accordingly
- Oversaw the company's interactions with the public by implementing social media platforms' content strategies for Instagram, Facebook and Pinterest
Strategic Communications Management Trainee
Empresas Polar
01.2019 - 01.2020
- Monitored and analyzed media coverage, producing detailed reports to inform strategic communications decisions.
- Managed updates to the SharePoint database, ensuring consistent and accurate records of media mentions and corporate activities.
- Organized press kits and event logistics, contributing to the success of corporate events.
- Event coverage (photographs, reviews, interviews, media coverage)
- Organization of press kits and events
Education
Bachelor - Communication
Monteavila University
Accountant - QuickBooks Desktop Certification
Buildertrend
01.2021
Master's Degree - Marketing
Institute of Advanced Studies in Administration, IESA
01.2019
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Microsoft Excel
- Buildertrend
Certification
QuickBooks Desktop Certification | Buildertrend | 2021
Languages
Spanish
Native or Bilingual
Timeline
Admin Assistant
Quake Strong Seismic Retrofitting - Construction
02.2024 - Current
Server
Cheesecake Factory
01.2023 - 01.2024
Office Manager / Financial Coordinator
Reno Rocket Renovations
01.2020 - 01.2023
Strategic Communications Management Trainee
Empresas Polar
01.2019 - 01.2020
Accountant - QuickBooks Desktop Certification
Buildertrend
Master's Degree - Marketing
Institute of Advanced Studies in Administration, IESA
QuickBooks Desktop Certification | Buildertrend | 2021
Bachelor - Communication
Monteavila University
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