Ana Dirubbo

• Reconciled company bank statements and bookkeeping ledgers.
• Reviewed and reconciled discrepancies in accounts and financial documentation.
• Managed financial operations, month-end reporting, financial schedules and reconciliations.
• Assessed accuracy, completeness and integrity of corporate financial records.
• Published financial statements according to preset deadlines.
• Managed large amounts of financial data using balance sheets, profit and loss reports and online databases.
• Conducted database backups and maintained confidentiality to keep financial information secure.
• Coding invoices
• Preparing monthly financials
• Reconcile monthly bank statements
• Accounts payable and receivable
• Process cash receipts and bank deposits
• Prepare journal entries and maintain the general ledger

• Checked documentation for appropriate coding, catching errors and making revisions.
• Terrorism Accept/Reject.
• Modify mailing address.
• Prepared notice of cancellation.
• Add and delete vehicles including related financial interest changes.

Budget Management & Property Maintenance

• Manage exclusive high-rise condominium of eighteen stories with 206 units. Confident when dealing with high-net-worth clients.
• Assist in the preparation of the annual budget of $3.4 million interfacing with the legal and finances departments to ensure compliance with Boar standards.
• Pay all accounts payable, manage six bank accounts.
• Complete annual audit.
• Prepare and submit payroll.
• Contract negotiations.

Client Relationship Management and HOA Responsibilities

• Investigate daily complaints and resolve problems in accordance with rules and regulations.
• Handle homeowner closings including estoppels, orientation, background check and tenant leases. Interview and approval of new residents.
• Approve all work to complete contractor package. Ensure all permits by Palm Beach County are filed and inspections completed.
• Manage two assistants.
• Board Meetings: type minutes, attend meetings, respond, run compliance committee, document and address infractions
• Process necessary forms for purchase/rental agreements an ensure compliance with appropriate laws and covenants.
• Post meeting notices as required by Florida Statute.
• Work with Board to keep in force all insurances necessary to protect the Condominium.

Key Achievements

• Involved on major project of re-stucco/waterproofing of two towers.
• Modification of four elevator.
• Relined thirty-two waste line soil pipes.
• Integrated professionally with customers and inside personnel, answering questions and responding to phone and email inquiries.
• Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
• Created memos, letters and other documents, fostering internal and external communication.
• Processed financial documents, contracts, expense reports and invoices.
• Replenished office supplies, placing new orders for restocking to maintain inventory.
• Filtered emails based on importance and escalated issues to leadership.
• Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
• Explained company personnel policies, benefits and procedures to employees or job applicants.
• Used specialized accounting software to debit, credit and total accounts on computer spreadsheets and databases.
• Collaborated with administrative support to oversee calendars and prioritize meetings and appointments.
• Automated office operations by managing client correspondence and data communications.
• Managed service agreements and purchase orders to drive budget performance and meet schedule requirements.
• Recorded board of directors proceedings by preparing agendas and minutes.
• Organized and maintained documents, files and records.
• Managed paper or electronic filing systems by recording information, updating paperwork and maintaining documents.
• Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
• Collaborated with other departmental leaders to establish organizational goals, strategic plans and objectives.
• Pitched in to help with office tasks during busy periods and staff absences.
• Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations.
• Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.

• Contributed to operational efficiency for three commercial properties in downtown West Palm beach.
• Accomplished financial objectives by collecting rents and making bank deposits.
• Finding and screening of prospective tenants. Performed background checks on all potential lessees.
• Showed properties, prepared and administered leases.
• Managed daily complaints and maintenance issues
• Handles tenant move-outs and evictions
• Performed regular property inspections inclouding all issues involving fire inspection and security compliance.
• Explained policies and procedures to tenants and enforced rules.
• Handled resident complaints and expedited maintenance requests.
• Conducted tours of vacancies with prospective tenants.
• Addressed and resolved complaints, concerns and service requirements to deliver prompt remedial action.
• Kept records of correspondence with residents and tenants.
• Inspected properties regularly to identify deficiencies and schedule repairs.
• Remained aware of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
• Coordinated general maintenance and repairs to keep facilities operational and attractive.
• Solicited and analyzed bids for repairs, renovation and general maintenance.

Worked at various nursing, assisted living and rehabilitation centers as a licensed CNA in Illinois Wisconsin and Florida while studying for a nursing degree. Emphasis on working with dementia and Alzheimer's patients.