ANA DOMINGUEZ
Woodland Hills,CA
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Executive Assistant/Office Manager
UCLA Investment Company
08.2018 - Current
- Provide primary administrative and project management support to the Chief Investment Officer and investment directors.
- Independently tracking action items and setting reminders to ensure timely follow-up.
- Handling internal and external communications with a high level of professionalism.
- Organizing travel plans, including pre-trip arrangements and post-trip follow-up such as expense reporting.
- Reserving meeting rooms and event spaces as needed for the team.
- Administering workflow processes and overseeing various operational tasks such as vacation approvals, purchase and internal order tracking, distribution list management, and inventory control.
- Executing and tracking procurement tasks (e.g., ordering office supplies, business cards, third-party services), including managing master data, creating shopping carts, and maintaining purchase order reports.
- Maintaining and updating documents and presentation materials using tools such as PowerPoint and Excel
- Managing digital storage systems and collaborative platforms.
- IT support for new employees and setting up IT services.
Executive Assistant
University of California, Los Angeles
10.2014 - 08.2018
- Managed high-volume calendaring, email correspondence, and meeting coordination for senior leadership.
- Provided administrative support including scheduling, preparing reports, and managing travel logistics.
- Assisted with event coordination, departmental functions, and special projects as needed.
- Managed executive calendars, scheduled meetings, appointments and coordinating travel arrangements.
Executive Assistant
Temporary Assignments (Matura Farrington)
02.2013 - 10.2014
- Managed extensive scheduling for executives, coordinating internal and external meetings.
- Prepared and proofread PowerPoint presentations, reports, and departmental materials.
- Coordinated travel arrangements and assisted in preparing meeting agendas for executives and clients.
- Handled expense reports, time-off requests, and travel budgets.
Executive Assistant
Hackman Capital Partners
11.2012 - 02.2013
- Served as primary point of contact for CEO, managing communications and inquiries.
- Coordinated domestic and international travel arrangements, including transportation and accommodations.
- Supported with creation and distribution of PowerPoint presentations and departmental reports.
- Managed complex scheduling, meeting coordination, and general administrative duties.
Executive Assistant
OneWest Bank
12.2010 - 03.2012
- Managed calendars, scheduled meetings, and arranged conference calls for senior executives.
- Processed expense reports and managed office supply inventory.
- Coordinated travel arrangements and worked cross-functionally with various departments.
Executive Assistant (Temporary)
Universal Music Latin Entertainment
03.2010 - 09.2010
- Supported the President with calendar management, meeting coordination, and travel logistics.
- Processed expense reports and handled confidential medical billing.
- Organized meetings, events, and prepared travel itineraries with detailed agendas.
Administrative Assistant
Westmount Asset Management
07.2005 - 02.2010
- Supported the President, CFO, COO, and six Investment Advisors with administrative duties.
- Prepared financial statement presentations for clients and assisted with account management.
- Managed calendars, travel arrangements, and general clerical tasks for the team.
Education
Business Administration And Management
California State University, Northridge
Skills
- Bilingual - English/Spanish
- Strong organizational, analytical, and communication skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Expertise with University forms and procedures
- Working knowledge of medical and scientific terminology
- Advanced knowledge of Bruin Buy system
- Expertise with Travel Concur system
- IT support services
Certification
- Human Resources Certificate - Loyola Marymount University 2020
Timeline
Executive Assistant/Office Manager
UCLA Investment Company
08.2018 - Current
Executive Assistant
University of California, Los Angeles
10.2014 - 08.2018
Executive Assistant
Temporary Assignments (Matura Farrington)
02.2013 - 10.2014
Executive Assistant
Hackman Capital Partners
11.2012 - 02.2013
Executive Assistant
OneWest Bank
12.2010 - 03.2012
Executive Assistant (Temporary)
Universal Music Latin Entertainment
03.2010 - 09.2010
Administrative Assistant
Westmount Asset Management
07.2005 - 02.2010
Business Administration And Management
California State University, Northridge
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