Ana Martinez
United States
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
12
12
years of professional experience
Work History
Bookkeeper
Argo Chemical
01.2024 - 06.2024
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Identified accounting errors when cross-referencing documents and database information.
- Matched purchase orders with invoices and recorded necessary information.
- Made payments using peachtree
Administrative Assistant
National Oilwell Varco, NOV
10.2018 - 04.2023
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Liaised between clients and vendors and maintained effective lines of communication.
- Performed research to collect and record industry data.
Recruiter
AII Staffing
07.2012 - 10.2018
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
- Coordinated schedules to arrange management interviews with applicants.
- Built strong relationships with internal and external candidates to ensure an excellent hiring experience.
- Conducted Pre-Employment and random drug-screening
Education
Bachelor of Science - Business Administration
Bakersfield College
Bakersfield, CA06.2026
Skills
- JD Edwards
- Sage
- Quickbooks
- Concur
- Microsoft Office( Excel, Word Outlook)
- Peachtree
- Kronos (Timekeeping)
- Account Receivable
- Account Payable
- Collections
- End of the month Reports
- Journal Entries
- Research
- Customer Service
- Onbase
Languages
Spanish
Professional Working
Timeline
Bookkeeper
Argo Chemical
01.2024 - 06.2024
Administrative Assistant
National Oilwell Varco, NOV
10.2018 - 04.2023
Recruiter
AII Staffing
07.2012 - 10.2018
Bachelor of Science - Business Administration
Bakersfield College