ANA MOREIRA

• Managed four complex executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Assisted executive communications by drafting and editing emails, memos, and letters for clarity and conciseness.
• Developed and maintained comprehensive filing systems for confidential documents, improving retrieval speed and data security.
• Implemented office management best practices, streamlining administrative processes to enhance overall operational efficiency.
• Handled confidential and sensitive information with discretion and tact.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Aided in the recruitment process by screening resumes, scheduling interviews, assisting with candidate selection, facilitated onboarding of new employees, ensuring smooth transition into the company culture.
• Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
• Maximized productivity by applying excellent time management skills, including clear objective setting, resource preparation, focused execution, and continuous progress review and adaptation.
• Lay-offs coming by end of the first quarter of 2026 due to company acquisition and financial constraints.

• Provided comprehensive administrative support to the CEO and CFO, encompassing duties such as gatekeeping, calendar management, email monitoring and organization; responsibilities also included managing phone communications, drafting correspondence, event planning and coordination.
• Arranged complex domestic and international travel plans, itineraries, and agendas; collected documents for travel-related meetings; coordinated on-site and off-site meetings and meeting agendas and materials.
• Led a team of Executive Assistants and support staff, driving performance enhancements through effective oversight of timely and accurate task completion; hired and onboarded the administrative staff, providing mentorship, guidance, and training on company administrative procedures, and best practices for optimal job performance.
• Enhanced employee retention and satisfaction by collaborating with Human Resources to resolve conflicts and implement employee engagement initiatives; a liaison among the CEO's office, Human Resources personnel, other executives, and staff, ensuring seamless communication and collaboration; assisted with recruitment, onboarding, training, professional development, and policy development to enhance organizational effectiveness; escalated employee concerns to the CEO and Human Resources for resolution, and assisted with other related matters as requested by the CEO.
• Attended meetings on behalf of the CEO, taking detailed notes and ensuring follow-up actions were executed while maintaining strict confidentiality regarding sensitive information.
• Served as a liaison between the CEO's office and other executives and departments to foster effective communication.
• Collaborated with project management to oversee owner-related and ad-hoc projects, managing timelines and deliverables effectively.
• Facilitated efficient communication and engagement with potential investors by managing follow-ups, scheduling meetings, assisting with investor materials, and coordinating branding and events.
• Worked closely with the Managing Director of FP&A to address financial concerns and identify future budgeting needs, while ensuring timely processing of expense reconciliations in collaboration with the Finance team.
• Laid-off due to company financial constraints.

• Provided executive support to the C-Suite and SVP-level executives in various industries, including Healthcare, Information Technology, Hospitality, Engineering and Construction, and Finance.
• Organization management, office management, meeting coordination, correspondence, and extensive domestic and international travel arrangements.
• Supervised daily administrative operations, conducting regular audits to maintain adequate office supplies while prioritizing strategies, projects, and tasks based on a variety of factors.
• Assisted Human Resources with hiring and onboarding processes, and contributed to budget preparation, leading to operational cost reductions.
• Provided administrative support by acting as a liaison between board members, the CEO, and key stakeholders; responsibilities included managing meeting agendas, assisting with meeting materials, coordinating communication, and ensuring smooth board meeting operations with the utmost discretion.