Ana Moreira
Carrollton,United States
Summary
Dynamic Executive Assistant with a proven track record at Comerica Bank, enhancing executive communications and streamlining operations. Expert in calendar management and employee relations, I drive efficiency and foster collaboration. Recognized for exceptional organizational skills, I ensure confidentiality while supporting high-level strategic initiatives and optimizing team performance.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Comerica Bank
Frisco, TX
02.2024 - Current
- Managed four complex executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Enhanced executive communications by drafting and editing emails, memos, and letters, saving 30% in response times.
- Implemented office management best practices, streamlining administrative processes to enhance overall operational efficiency.
- Handled confidential and sensitive information with discretion and tact.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Aided in the recruitment process by screening resumes, scheduling interviews, assisting with candidate selection, facilitated onboarding of new employees, ensuring smooth transition into the company culture.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Maximized productivity by applying excellent time management skills, including clear objective setting, resource preparation, focused execution, and continuous progress review and adaptation.
- Aided in the creation of and editing of meeting materials and PowerPoint presentations.
- Lay-offs coming in the first quarter of 2026 due to company acquisition and financial constraints.
Executive Assistant to the CEO and C-Suite Office Administrator
AccessHope
Remote
08.2021 - 10.2024
- Provided comprehensive administrative support to the CEO and CFO, encompassing duties such as gatekeeping, calendar management, email monitoring and organization; responsibilities also included managing phone communications, drafting correspondence, event planning and coordination.
- Arranged complex domestic and international travel plans, itineraries, and agendas; collected documents for travel-related meetings; coordinated on-site and off-site meetings and meeting agendas and materials.
- Led a team of Executive Assistants and support staff, driving performance enhancements through effective oversight of timely and accurate task completion; hired and onboarded the administrative staff, providing mentorship, guidance, and training on company administrative procedures, and best practices for optimal job performance.
- Enhanced employee retention and satisfaction by collaborating with Human Resources to resolve conflicts and implement employee engagement initiatives; a liaison among the CEO's office, Human Resources personnel, other executives, and staff, ensuring seamless communication and collaboration; assisted with recruitment, onboarding, training, professional development, and policy development to enhance organizational effectiveness; escalated employee concerns to the CEO and Human Resources for resolution, and assisted with other related matters as requested by the CEO.
- Attended meetings on behalf of the CEO, taking detailed notes and ensuring follow-up actions were executed while maintaining strict confidentiality regarding sensitive information.
- Served as a liaison between the CEO's office and other executives and departments to foster effective communication.
- Collaborated with project management to oversee owner-related and ad-hoc projects, managing timelines and deliverables effectively.
- Facilitated efficient communication and engagement with potential investors by managing follow-ups, scheduling meetings, assisting with investor materials, and coordinating branding and events.
- Worked closely with the Managing Director of FP&A to address financial concerns and identify future budgeting needs, while ensuring timely processing of expense reconciliations in collaboration with the Finance team.
- Laid-off due to company financial constraints.
Contract Executive Assistant
Various Contracted Positions
Dallas, TX
11.2014 - 08.2021
- Provided executive support to the C-Suite and SVP level executives in various industries, including Healthcare, Information Technology, Hospitality, Engineering and Construction, and Finance.
- Office management, meeting coordination, correspondence, and extensive domestic and international travel arrangements.
- Supervised daily administrative operations, conducting regular audits to maintain adequate office supplies while prioritizing strategies, projects, and tasks based on a variety of factors.
- Assisted Human Resources with hiring and onboarding processes, and contributed to budget preparation, leading to operational cost reductions.
- Provided administrative support by acting as a liaison between board members, the CEO, and key stakeholders; responsibilities included managing meeting agendas, assisting with meeting materials, coordinating communication, and ensuring smooth board meeting operations with the utmost discretion.
- DFW Metroplex
Education
Associate of Arts - General Studies
Newlane University
12.2025
Skills
- Executive and administrative support
- CEO collaboration
- Calendar management
- Legal expertise
- Motivational leadership
- Adaptability and accountability
- Attention to detail
- Problem solving
- Employee relations
- Hiring and onboarding
- Human resources support
- Supervisory skills
- Meeting coordination
- Event planning
- Travel coordination
- Documentation organization
- Project management support
- Budget assistance
- Confidentiality assurance
- Professionalism and efficiency
- Office management
- Business correspondence
Accomplishments
- Managed company's annual investor meetings (online and in-person), ensuring flawless execution and positive outcomes.
- Improved administrative, operational, and procedural efficiency by establishing protocols that minimized redundancy, enhanced accuracy, and consistently exceeded performance targets.
- Streamlined domestic and international travel arrangements for the CEO and executive team, achieving substantial cost reductions through strategic vendor negotiations.
- Effectively managed multiple complex calendars, significantly reducing scheduling conflicts through proactive planning and prioritization.
- Coordinated company's inaugural 3-day sales conference, overseeing all organization and ensuring successful execution.
Languages
- English, native
- Portuguese, conversational
- Spanish, basic
Bold Profile
https://bold.pro/my/ana-moreira-251209101904/794r
Recommendations
- Stephanie, G., It was my pleasure to work with Ana at two separate companies. In my years of leadership, I have never known a more competent EA. Not only is she sharp, but she is one of the hardest-working people I have ever met. Ana expertly anticipates needs and her follow-through in busy environments is top-notch. It is my professional opinion that Ana's experience and professionalism make her best suited for a senior EA or Chief of Staff role. If given the opportunity, I would not hesitate to add her to my team again.
- Michelle, B., Ana is a great candidate who has excellent experience, great personal presentation, and a great team-player attitude. She also has a wonderful personality and people love working with her.
- Laine, E., Ana is the first person you want on your team. She performs with stellar results.
Timeline
Executive Assistant
Comerica Bank
02.2024 - Current
Executive Assistant to the CEO and C-Suite Office Administrator
AccessHope
08.2021 - 10.2024
Contract Executive Assistant
Various Contracted Positions
11.2014 - 08.2021
Associate of Arts - General Studies
Newlane University