Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Ana Ortiz

Summary

Proficiency in MS Office with expertise in Microsoft Word, Excel, Outlook, ERP systems NG and Avpro, Citrix, MS200, Sage 300 and QuickBooks. Good communication skills, to coordinate with team members to ensure the project is completed on time.

Purchasing professional prepared for high-impact roles in procurement and supply chain management. Proven ability to optimize purchasing strategies and ensure cost-effective procurement. Highly collaborative with focus on achieving results and adapting to dynamic needs. Skilled in vendor negotiations and inventory management.

Overview

17
17
years of professional experience

Work History

Purchasing Specialist

USSI Global
Melbourne, USA
05.2022 - Current
  • Researching, selecting and purchasing quality products and materials
  • Building relationships with suppliers and negotiating with them for the best price, quantities and delivery timescales
  • Processing requisitions and updating management on the status of orders
  • Set up all new Vendors account and fill out all documentation needed and add them on the approved vendor list

Project Administrator Assistant

Southern Equipment Corporation
Tampa, USA
06.2020 - 02.2022
  • Company Overview: (Construction)
  • Assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to Client
  • Prepare all notice to owners, certificates of insurance, and AIA billings for projects
  • Enters project information data (i.e
  • Project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools)
  • Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail
  • (Construction)

Purchasing Coordinator

STS Mod Center
Melbourne, USA
09.2016 - 04.2020
  • Company Overview: (MRO)
  • Collaborate with internal and external customers and manage all pricing and availability of all products and develop purchase order for all purchasing
  • Evaluate all purchase orders and ensure accuracy in all SKU and product plan and maintain track of all receipts
  • Set up all new suppliers account and fill out all documentation needed
  • Work with the Accounts Payable department to resolve any invoice issues
  • (MRO)

Document Control Coordinator

STS Mod Center
Melbourne, USA
09.2016 - 04.2020
  • Company Overview: (MRO)
  • Administer the document control process in accordance with ISO-9001 and QMS process
  • Manage all company-controlled documents
  • Responsible for organizing and tracking the flow of documents and oversee the proper approval, maintenance and distribution of all documents and record retention policies
  • Collect and maintain files of the latest revision level documentation necessary to define product configuration and control manufacturing processes
  • Follow all guidelines and procedures of the company
  • Audit all document to make sure it follow the FAA regulations
  • Liaise with executive and Director to handle requests and queries from senior managers
  • Make sure all new customers had all the certification needed to be added on the approved vendors list
  • (MRO)

Planning Department Customer Representative

STS Mod Center
Melbourne, USA
09.2016 - 04.2020
  • Company Overview: (MRO)
  • Audit and prep for new packages prior to aircraft arrival for accurate accountability
  • Enter all job cards (non-routine and over-and-above work) accurately and using appropriate work break-down codes into the AvPro computer system
  • Ensure all tally books are accurate and complete for all routine/non-routine cards and audits are performed on a regular basis
  • Inform the Manager or Lead of any problems
  • Ensure each work card is closed in the system and in the tally
  • Work closely with Aircraft Maintenance, Quality Control, Planning, Stores, Tooling and customer personnel to ensure the timely completion of a project
  • (MRO)

Customer Service Administrator

Biotics Research
Palm Bay, USA
11.2014 - 09.2016
  • Working for a Pharmaceutical company, processing orders
  • Handle incoming calls or inquiries from prospective customers or clients
  • Create new accounts and process credit cards payments
  • Prepare documentation, review orders, organize and help in packaging

Purchasing

Phantom Products
Rockledge, USA
07.2007 - 02.2014
  • Purchase all material and supplies for the company
  • These materials include electronic, electro-mechanical and various other components, fabricated parts, etc
  • Create purchase orders and purchase requisitions to order materials, goods and supplies
  • Interact with the suppliers on a day to day basis
  • Review deliveries against the orders
  • Deal with non-supplied, under orders, over orders and damaged goods
  • Manage any procurement activities including RFP's (Request for Proposals)
  • Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office
  • Coordinate all office duties such as faxes, and maintaining office supplies, scheduled inbound and outbound freight to comply with operations

Education

GED -

Mount Wachusett Community College
Leominster, MA

Skills

  • MS Office
  • Microsoft Word
  • Excel
  • Outlook
  • ERP systems
  • Avpro
  • Citrix
  • MS200
  • Sage 300
  • QuickBooks
  • Good communication skills

Languages

Spanish
Native or Bilingual
English
Full Professional

Timeline

Purchasing Specialist

USSI Global
05.2022 - Current

Project Administrator Assistant

Southern Equipment Corporation
06.2020 - 02.2022

Purchasing Coordinator

STS Mod Center
09.2016 - 04.2020

Document Control Coordinator

STS Mod Center
09.2016 - 04.2020

Planning Department Customer Representative

STS Mod Center
09.2016 - 04.2020

Customer Service Administrator

Biotics Research
11.2014 - 09.2016

Purchasing

Phantom Products
07.2007 - 02.2014

GED -

Mount Wachusett Community College
Ana Ortiz