Summary
Overview
Work History
Education
Skills
Timeline
Generic

Ana Padilla

Avondale,USA

Summary

Dedicated and organized office coordinator with over five years of experience managing daily administrative operations. Demonstrates strong communication and interpersonal abilities, with proven capacity to handle multiple tasks effectively while ensuring accuracy and attention to detail. Proficient in a variety of office software and committed to maintaining an organized and productive work environment.

Overview

6
6
years of professional experience

Work History

Office Coordinator

Soli Organic
11.2019 - 10.2025
  • Processed customer orders efficiently within company systems.
  • Organized data files to enhance retrieval and accuracy.
  • Communicated effectively with customers via phone and email.
  • Maintained a clean and welcoming office environment.
  • Contributed to team goals through collaboration and support.
  • Explained medical and other benefits to employees clearly.
  • Assisted HR with various administrative tasks as needed.
  • Participated in hiring new employees, including E-Verify procedures.
  • Processed invoices and contacted vendors for any discrepancies.
  • Disbursed mail accordingly to each department.
  • Coordinated office operations, ensuring seamless workflow and communication among departments.
  • Printed paperwork for drivers and followed up to ensure PODs where returns signed and stamped.
  • Assisted in onboarding new employees, facilitating training sessions on office protocols.
  • Answered and managed incoming and outgoing calls.
  • Served as a point of contact for clients visiting the office, providing exceptional customer service that led to increased client retention rates.
  • Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.

Procurement & Inventory Control Specialist

Soli Organic
11.2019 - 10.2025
  • Oversaw receiving process and team to ensure timely processing of inbound products.
  • Ensured accurate receiving, rating, storage, and processing of products according to FIFO principles.
  • Maintained daily, weekly, and monthly inventory records for operational efficiency.
  • Performed ERP transactions for shipping, receiving, and returning items accurately.
  • Processed bills of lading and invoices, analyzing billing variances and client inquiries.
  • Created inventory and shipping labels while generating necessary documentation.
  • Managed filing system for all documents and records to enhance accessibility.
  • Fostered organization and communication among cross-functional departments.
  • Processing purchase orders and ensuring all orders are accurate, complete, and delivered on time.
  • Sourcing, evaluating, and purchasing products and services within budget.
  • Analyzed inventory data to identify trends and reduce discrepancies within supply chain operations.
  • Used equipment like pallet jacks to move inventory.
  • Conducted periodic cycle counts to verify inventory accuracy, identifying discrepancies early on to mitigate potential issues.
  • Completed physical inventory counts each month.
  • Built strong vendor relationships for timely goods and materials deliveries.
  • Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
  • Identified obsolete or slow-moving items in the warehouse for liquidation, helping free up valuable storage space for more profitable products.
  • Rejected damaged items, recorded shortages and corresponded with shippers to rectify issues.

Education

General Educational Development Diploma -

PHOENIX COLLEGE
Phoenix, AZ
01.2012

Skills

  • Data entry and management
  • Customer relations and support
  • Attention to detail
  • Invoicing and billing processes
  • Bilingual communication skills
  • Schedule management

Timeline

Office Coordinator

Soli Organic
11.2019 - 10.2025

Procurement & Inventory Control Specialist

Soli Organic
11.2019 - 10.2025

General Educational Development Diploma -

PHOENIX COLLEGE

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