Ana Rubio
Homeland,CA
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Strong knowledge of general, project and payroll accounting.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Lead Treatment Coordinator
North County Dental Surgery Center
10.2023 - Current
- Maintained detailed records of patient treatments, ensuring accurate billing and efficient followups using Open Dental Software.
- Proficient in assisting patients with treatment, explaining procedures costs and financing options.
- Provided exceptional customer service to create a welcoming atmosphere for patients and their families.
- Reduced no-show appointments by implementing a reliable reminder system including phone calls, texts, or emails as preferred by each individual patient.
- Scheduled surgeries, managed pre-authorizations and verified insurance coverage.
- Assisted Surgeons with the submissions of all prescriptions to corresponding pharmacies.
Pharmacy Courier
Nuevo Pharmacy
04.2023 - 11.2023
- Greeted recipients, delivered packages, and parcels and acquired proper signatures for all deliveries.
- Completed daily delivery assignments while adhering to strict time constraints, ensuring consistent service quality.
- Enhanced customer satisfaction through timely deliveries and professional communication with clients.
- Utilized GPS technology for precise navigation, minimizing delays and optimizing route planning.
- Handled sensitive documents securely, maintaining confidentiality and protecting client information.
Project Accountant
Filanc Construction Company
10.2014 - 02.2022
- Monitored project costs, developed job cost forecasts, overseeing budgets and cost analysis.
- Increased efficiency of month-end closing procedures through streamlining tasks such as account reconciliations, and report generation.
- Conducted variance analysis to indentify discrepancies and recommend corrective actions.
- Read, escalated and reported invoices for projects of varying size and complexity.
- Facilitated a smooth audit process with detailed documentation of project-related transactions, minimizing audit findings and recommendations.
- Trained new employees on accounting principles and company procedures.
- Monitored, tracked, and recorded all preliminary notices and lien releases. Obtained final releases for project closeouts, bill and collect all retention pertaining to project.
- Prepare, submit and obtain progress billings/and time and marterial billings to the prospective owners.
- Preparation and submission of certified payroll reporting (EMARS, DIR, PRISM)
- Process weekly check run.
Payroll Specialist
Filanc Construction
06.2006 - 02.2022
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Resolved payroll discrepancies quickly and successfully.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Maintained strict confidentiality of all payroll information and records.
- Managed payroll data entry and processing for 200+ employees to comply with predetermined company guidelines.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Ensured compliance with federal, state, and local tax regulations through meticulous record-keeping and accurate reporting.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
Accounts Payable Analyst
Filanc Construction Company
06.2006 - 10.2014
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Maintained accurate vendor records, ensuring proper tax compliance and streamlined communication channels.
- Provided cross-functional support for other finance departments as needed, fostering a cohesive team environment.
- Increased accuracy in expense coding through close collaboration with budget managers across the organization.
- Supported audit preparation efforts, providing thorough documentation for accounts payable transactions as needed.
- Researched and resolved invoice and payment issues for internal employees and external vendors.
- Reduced outstanding accounts payable balances by diligently following up on overdue invoices and negotiating payment terms.
- Managed high-volume invoice processing efficiently, maintaining a consistent record of timely payments.
Education
Associate of Science - Accounting
Mira Costa Community College
OceansideSkills
- General / Construction Accounting
- Office Administration
- Payment Processing
- Treatment Planning
- Payroll Processing
- Account Reconciliation
Certification
- Certified Payroll Specialist , ADP Certified
Languages
Spanish
Professional Working
Timeline
Lead Treatment Coordinator
North County Dental Surgery Center
10.2023 - Current
Pharmacy Courier
Nuevo Pharmacy
04.2023 - 11.2023
Project Accountant
Filanc Construction Company
10.2014 - 02.2022
Payroll Specialist
Filanc Construction
06.2006 - 02.2022
Accounts Payable Analyst
Filanc Construction Company
06.2006 - 10.2014
Associate of Science - Accounting
Mira Costa Community College
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