Analicia Vera
Menifee,CA
Summary
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
16
16
years of professional experience
Work History
Administrative Assistant
REPUBLIC NATIONAL DISTRIBUTING COMPANY
Tustin, California
01.2022 - Current
- Provided administrative support to the management team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created travel arrangements for senior managers according to their requirements.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Inventoried and ordered supplies for office.
- Scheduled appointments, meetings and events for management staff.
- Responded effectively to sensitive inquiries or complaints.
Buyer I
Medline Industries, Inc.
Temecula, CA
09.2010 - 06.2021
- Analyzed and maintained Buying for various vendors for (5) different branch locations
- Maintained open lines of communication between vendors and Medline Teams to expedite product and problem resolutions
- Solved Purchase Order Discrepancies and expedited and constantly reviewed purchase orders and communicated effectively with vendors to ensure orders were on schedule
- Supported accounts payable by following up on invoice discrepancies and verified correct shipment/purchase orders on packing lists.
Beverage Cart Attendant
Lawrence Welk Resort
Escondido, CA
11.2009 - 09.2010
- Assisted in maintaining as servicing resort guest at the snack shack
- Served and prepped snack and beverages for guests
- Served Beverages on the golf cart
- Customer Service.
Legal Secretary
Mason’s Paralegal
Temecula, CA
09.2008 - 11.2009
- Answer phones
- Data entry/Filing
- Bankruptcy Petition Prep and Filing
- Set Appointments.
Education
Temecula Valley High School
01.2007
Skills
- Office Administration
- Customer Service
- Bi-Lingual - English/Spanish
- Microsoft Office
- Accuterm/ SAP/ AS400
- Expediting
- Buying
- Calendar Management
- Appointment Scheduling
- Digital Archiving
- Scheduling
- Presentation Design
- Workflow Optimization
- Report Writing
- Spreadsheet Management
- Data Entry
- Database Management
- Travel Coordination
Proficiency
- Windows 98, 2000 & XP
- Microsoft Word
- Excel
- Access
- PowerPoint
- Outlook
- Internet Explorer/Netscape Navigator
- AS400
- Accuterm
- SAP
- MRP
References
- Ray Stuberg, Director of Supply Chain - Medline Industries, Inc., (951) 813-9200
- Michael McMillan, Supply Network Planner – Medline Industries, Inc., (951) 216-1273
- Anna Schott, Surplus Coordinator – Medline Industries, Inc., (951) 760-8292
Timeline
Administrative Assistant
REPUBLIC NATIONAL DISTRIBUTING COMPANY
01.2022 - Current
Buyer I
Medline Industries, Inc.
09.2010 - 06.2021
Beverage Cart Attendant
Lawrence Welk Resort
11.2009 - 09.2010
Legal Secretary
Mason’s Paralegal
09.2008 - 11.2009
Temecula Valley High School