ANALIESE AVILES
Brooklyn,NY
Overview
10
10
years of professional experience
Work History
Executive Assistant to CEO, Managing Partner & CSO
Taylor Strategy
New York , NY
10.2023 - Current
- Proactively manage executives' schedules, optimizing time allocation for pre-meeting evaluations and deliverable completion.
- Act as a gatekeeper, directing communication flow to key internal and external stakeholders.
- Successfully led planning, execution, and budgeting ($15k budget) for the company's VIP New Year's Eve event in Times Square with only 2 weeks time.
- Conduct extensive research on various topics, brands, and potential business ventures.
- Coordinate domestic and international travel, ensuring cost efficiency and seamless logistics.
- Plan and organize domestic travel, ensuring cost efficiency and seamless logistics.
- Compose, edit, and proofread documents, presentations, and spreadsheets using various tools.
- Manage relationships with building management and external vendors on all facilities needs such as maintenance and repair requests, special construction projects, office moves, as needed.
Production Coordinator
Madewell
New York, NY
01.2022 - Current
- Support Production Director and Sr. Production Associate in managing Editorial, E-Commerce, and Social Media photoshoots.
- Manage budgets for E-Comm and Social Media Shoots, acting as the main point of contact for vendor invoicing/payment.
- Create, maintain, and recruit a pool of qualified and diversified crew for various production needs.
- Coordinate complex travel domestically and internationally for crews of 15 people.
- Act as a negotiator for talent and agent fees.
Administrative Assistant,CMO and Creative Director
Madewell
New York, NY
01.2020 - 01.2022
- Managed changing marketing and brand creative calendars, aligning cross-functional teams on timing.
- Arranged domestic and international travel, elevate the quality of executive correspondence, reports, and presentations.
- Improved processes and coordinated organizational procedures for optimized efficiency and productivity.
- Planned and managed complex travel arrangements, coordinated team celebrations, and assisted with marketing and creative projects.
Administrative Assistant, CFO and 2 Partners
Cortec Group
New York, NY
02.2018 - 01.2020
- Managed calendars for two Partners and CFO.
- Arranged complex travel, created travel itineraries, and booked cars.
- Screened phone calls, arranged catering, maintained office supplies, and greeted high-level guests.
- Assisted Accountant in reviewing all expense reports and processing expenses.
- Updated Salesforce with network contact information for executives post networking events.
- Distributed fundraising letters to external partners.
Receptionist
National Basketball Association
New York, NY
12.2016 - 11.2017
- Created welcoming experiences for high-profile guests
- Liaison between mail room, office services and all departments to book conference rooms, screen phone calls.
- Assisted HR and Officemanagement with creating onboarding materials
Executive Assistant to CEO
Barbarian Group
New York, NY
01.2016 - 08.2016
- Updated ever-changing calendar for CEO and Senior Management including Director of New Business Development, Director of Strategy and Director of Operations
- Coordinated complex domestic and international travel
- Prepared expense reports and organized confidential meeting notes
- Collaborate with office management to celebrate monthly birthday's and team outings
Administrative Receptionist
Barbarian Group
New York , NY
09.2014 - 01.2016
- Answered and directed incoming calls using multi-line telephone system
- Maintained rapidly changing meeting room calendars, greeted clients and created appointments
- Planned and Executed office events such as monthly birthday celebrations and various holiday parties
Education
Bachelor of Arts - Media Communications
Florida State University
Tallahassee, FL01.2013
Skills
- Coupa
- Concur
- Salesforce
- Microsoft Outlook Suite (powerpoint, word, excel)
- Google Suite
- Scheduling
- Calendar Management
- Project Coordination
- Event Planning
- Logistics Management
- Budgeting & Cost Controls
- Expense Tracking
- Documentation and Reporting
- Meetings/Travel Arrangements
- Team Management & Leadership
- Team Collaboration
- Correspondence/Filing
- Organizational and Planning
- Vendor Negotiations
- Time Management
- Social Media and Promotions
- Creative Thinking
- Customer Service
- Decision Making
- Problem & Analytical solver
Languages
Spanish
Professional
Timeline
Executive Assistant to CEO, Managing Partner & CSO
Taylor Strategy
10.2023 - Current
Production Coordinator
Madewell
01.2022 - Current
Administrative Assistant,CMO and Creative Director
Madewell
01.2020 - 01.2022
Administrative Assistant, CFO and 2 Partners
Cortec Group
02.2018 - 01.2020
Receptionist
National Basketball Association
12.2016 - 11.2017
Executive Assistant to CEO
Barbarian Group
01.2016 - 08.2016
Administrative Receptionist
Barbarian Group
09.2014 - 01.2016
Bachelor of Arts - Media Communications
Florida State University
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