ANALIZA YOCUM
Palm Coast,FL
Summary
With 20 years of professional experience, I have excelled in roles such as Administrative Assistant, Document Controller, Recruitment Specialist, and Office Administrator. My expertise spans managing daily office operations, handling document management systems, leading recruitment initiatives, and overseeing office logistics. I am adept at multitasking, problem-solving, and fostering a collaborative work environment, all of which contribute to enhancing organizational efficiency and success. My goal is to leverage this extensive experience to support and drive the success of your organization.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Office Administrator
Confidential Client
10.2024 - Current
- I oversee a wide range of administrative responsibilities, ensuring the seamless day-to-day operations of the company. My duties include managing the Director’s calendar, efficiently scheduling meetings and interviews, and coordinating appointments to optimize productivity. I also draft, review, and prepare contracts, ensuring accuracy and compliance with company policies. Additionally, I handle email correspondence with various clients, addressing inquiries, providing relevant information, and maintaining strong professional relationships. My role extends to financial administration, where I prepare and process invoices for both clients and employees, ensuring timely and accurate billing and payments. Through these responsibilities, I contribute to the organization’s efficiency and smooth operational workflow.
Office Administrator – North America
Asafe Global
12.2023 - 10.2024
- In my capacity as the Office Administrator for North America, I oversee all administrative tasks, ensuring smooth and efficient office operations. Additionally, I have supported the marketing department in their outreach programs to acquire new clients. My role also extends to the recruitment team, where I conduct screening calls, schedule interviews with regional managers and clients, send job offers, and manage the onboarding process for successful applicants. This includes coordinating logistics for their laptops and welcome gifts before their first day. My diverse responsibilities demonstrate my ability to multitask and contribute to various facets of the organization, enhancing overall efficiency and success.
Document Controller
CDM Smith
03.2020 - 03.2023
- I oversee all document management activities, ensuring that all tasks are completed within the required time frame. I ensure the pre-establish standards are met and maintained, and I provide training to staff on document control procedures. My role involves maintaining a secure and organized storage system for easy access to documents and records.
Document Controller
Bin Omran Trading and Contracting WLL
01.2018 - 04.2019
- As a Document Controller, I create, update, and maintain documents and records in both digital and physical formats, ensuring secure and organized storage for easy access. I implement and enforce document control procedures to ensure compliance with company policies and standards.
Document Controller cum Administrative Assistant
QBS International WLL
01.2012 - 04.2015
- I manage all incoming calls and direct messages to the appropriate parties, handle the receipt, circulation, and recording of all faxes, emails, and hand deliveries, and ensure a sequential numbering system for outgoing correspondence. I prioritize urgent matters, organize schedules, and coordinate between departments to resolve administrative and operational issues.
Administrative Assistant
TRI-AXIS Computer Technologies
08.2005 - 04.2008
- I organize and coordinate meetings for staff and management, maintain and update client contract revisions, and monitor ongoing services to revise contracts as needed. My duties include filing documents, maintaining employee records, creating local purchase orders for stationery, and organizing office supplies. I manage the manager’s schedule, provide appointment reminders, and arrange job schedules for staff.
Education
BSc - Business Administration, Major in Management
Skills
- BSc in Business Administration – Major in Management
- Certificate in Document Control Management
- Certificate in AutoDesk BIM 360
- Certificate in Virtual Assistant
- Data Entry and Database Management
- Scheduling and Calendar Management
- Event Planning and Coordination
- Record and File Management
- Candidate Sourcing and screening
- Proficiency with Applicant Tracking Systems
- Interview and Assessment Skills
- Knowledge of HR regulation and compliance
- Social Media
- Knowledge in ISO Standards
- Quality Assurance and Compliance
- Workflow Automation
- Email Management
- Travel Arrangements and Booking
Certification
- Certificate in Document Control Management – Effective System Element in Documentation
- Certificate is AutoDest BIM 360 – Construction, Focused Design
Timeline
Office Administrator
Confidential Client
10.2024 - Current
Office Administrator – North America
Asafe Global
12.2023 - 10.2024
Document Controller
CDM Smith
03.2020 - 03.2023
Document Controller
Bin Omran Trading and Contracting WLL
01.2018 - 04.2019
Document Controller cum Administrative Assistant
QBS International WLL
01.2012 - 04.2015
Administrative Assistant
TRI-AXIS Computer Technologies
08.2005 - 04.2008
BSc - Business Administration, Major in Management
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