Ana Margie D. Landis
Pittsburgh,PA
Summary
Detail-oriented Legal Secretary specializing in high-volume law firm support. Expertise in schedule management, document preparation, and client communication, ensuring confidentiality and compliance. Enhanced office efficiency through streamlined processes and adept at managing tight deadlines and shifting priorities.
Overview
15
15
years of professional experience
Work History
Legal Secretary
Jackson Lewis P.C.
Pittsburgh, Pennsylvania
04.2026 - Current
- Coordinated state and federal court e-filing, ensuring compliance with filing requirements and deadlines.
- Edited legal documents for accuracy, formatting, and consistency.
- Organized case files, discovery materials, and confidential records.
- Proofread documents and submitted to attorneys for review.
- Ensured timely delivery of legal correspondence, enhancing communication with clients, witnesses, and court officials.
- Drafted and prepared legal correspondence, supporting attorneys and legal assistants in effective case management.
- Photocopied all correspondence, documents and other printed materials.
- Assisted in trial preparation activities such as organizing exhibits, preparing witness binders and assembling jury instructions.
- Managed confidential information with strict discretion and integrity.
Legal Assistant (Full-time)
Pennsylvania Office of Attorney General
Pittsburgh, PA
04.2025 - 04.2026
- Document Preparation: Drafts and formats legal documents such as briefs, motions, pleadings, contracts, reports, and court filings using word processing software
- Legal Support: Assists attorneys in preparing for court and administrative proceedings by organizing case files, exhibits, and correspondences
- Reviewed and processed complaints, applications, rulings, and other legal documents to support case preparation.
- Managed scheduling, filing, and record-keeping tasks to maintain organized and efficient legal operations.
- Responded to inquiries from internal staff and external parties regarding case status and procedural matters to facilitate communication and information flow.
Probate & Real Estate Legal Assistant
Littlejohn Law, LLC
Wintersville, OH
07.2023 - 09.2023
- Administered full probate process, ensuring efficient release and compliance with legal requirements.
- Coordinated with probate courts to expedite processing of client applications, including timely follow-ups on requested extensions.
- Update clients by phone, email or through the Case Status app; Set appointments for lawyers and law clerks using Google Calendar, including links for Zoom meetings
- Processed client payments and issued official receipts, ensuring accuracy and compliance before submitting to head lawyer.
- Utilize legal computer systems, print mailing envelopes and prepare stamped pleadings
Executive Assistant IV (Asst. to the Division Clerk of Court) (Full-time)
Court of Appeals
Manila
02.2020 - 05.2022
- Conducted legal writing and research, editing and proofreading drafts to ensure accuracy and clarity of court records.
- Updating case files in the Court Monitoring Information System and calendar cases to verify the timeliness of submission of minutes and/or decisions from the date of assignment until promulgation
- Office management and coordination with key officers in the Offices of Appeal Justices, Division Records, personnel and other departments
- Assisted Division Clerk of Court with diverse assignments to enhance workflow and streamline processes.
- And Sept 2005 Aug 2011
Legal Secretary (Full-time)
Reepe, Inc
Clark Freeport Zone
11.2018 - 09.2019
- Synthesize seven-year case evidence for the Defense to be used in a civil case before the Supreme Court of Queensland, Australia.
- Filed pleadings in RTCs, conducted exit interviews, attended company meetings, and coordinated case data with external lawyers to support case preparation.
- Facilitated virtual client consultations to enhance communication and provide ongoing support throughout legal processes.
Executive Assistant V (Full-time)
Supreme Court of the Philippines
Manila
08.2011 - 08.2017
- Utilized strong communication to enhance support for clients and team members.
- Drafted and proofread case reports submitted by lawyers, ensuring accuracy before final printing.
- Facilitated head lawyer's projects to maintain an efficient workflow in the department.
Education
Master of Laws (LL.M.) - American and Transnational Law
University of Dayton School of Law
Dayton, Ohio05-2026
Juris Doctor -
Philippine Law School
Pasay City, Philippines04-2004
Bachelor of Arts - Legal Management
University of Santo Tomas
Manila, Philippines04-1997
Skills
- Legal research using Westlaw and LexisNexis
- Legal document drafting
- Court filing
- Document review
- Case management
- Adobe and Microsoft proficiency
- Microsoft Office
- Electronic and physical filing
- Billing and invoicing
- Client communication
- NetDocs Software Proficiency
- Kofax PDF Software Proficiency
- AdobeSign Software Proficiency
- Concur Software Proficiency
Timeline
Legal Secretary
Jackson Lewis P.C.
04.2026 - Current
Legal Assistant (Full-time)
Pennsylvania Office of Attorney General
04.2025 - 04.2026
Probate & Real Estate Legal Assistant
Littlejohn Law, LLC
07.2023 - 09.2023
Executive Assistant IV (Asst. to the Division Clerk of Court) (Full-time)
Court of Appeals
02.2020 - 05.2022
Legal Secretary (Full-time)
Reepe, Inc
11.2018 - 09.2019
Executive Assistant V (Full-time)
Supreme Court of the Philippines
08.2011 - 08.2017
Master of Laws (LL.M.) - American and Transnational Law
University of Dayton School of Law
Juris Doctor -
Philippine Law School
Bachelor of Arts - Legal Management
University of Santo Tomas