ANANDA TORRES

• Provided comprehensive executive support to the COO of a publicly traded Fortune 500 company. As the primary liaison between executives and their direct reports, managing access to time and office ensuring seamless day-to-day operations.
• Effectively scheduled all meetings, appointments, events, and conferences to align priorities and maintain flexibility to schedule/reschedule last-minute changes.
• Arranged complex travel logistics (domestic and international), detailed itineraries, hotels, ground transportation, flight plans, and scheduling flight crew for travel on company-owned private jet.
• Entrusted with handling highly confidential and sensitive information with the utmost discretion and professionalism, maintaining the trust of the COO and stakeholders.
• Prepared meeting materials, agendas, presentations, and reports for board meetings and executive-level events, ensuring the COO was equipped for high-stakes discussions.
• Draft memos, conducted research, compiled data, proofread documents, and liaised with stakeholders, certifying accuracy, clarity, and compliance with company standards.
• Reconciled monthly corporate credit card statements, reviewed and approved expense reports on behalf of the COO and direct reports.
• Prioritized and delegated requests and tasks to appropriate team members and departments, for timely execution.

Managed daily operations of the law firm, ensuring smooth functionality and maximizing efficiency. Performed a wide range of administrative support to the Managing Partners and members of the Legal Team regarding matters concerning corporate and intellectual property law.

• Prepare engagement letters, business memoranda, agreements, and presentations, as requested.
• Calendar management of the firm's schedules, trial dates, hearings, appointments, and client meetings.
• Provide task management and clerical support to the legal team.
• Enter time entries and perform billing and basic accounting in QuickBooks [AP/AR].
• Route and follow up with team members on customer issues and concerns.
• Communicate effectively with other associates, managers, customers, trade associates, and consultants.
• Keep personnel records current, arrange interviews, onboard new hires, payroll, etc.
• Organize and maintain up-to-date working files for record keeping of client matters.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.

Partnered with the Chief of Staff to provide top-tier executive administration to the CEO and C-Suite Executives of a high-networth wealth management firm and investors to achieve organizational goals and objectives in a fast-paced environment.

• Streamlined office operations by implementing solutions to optimize processes and procedures to increase efficiency, boost productivity, and improve accuracy.
• Minimized escalations and maximized time management by teaming with executives to review calendars and scopes of work to balance schedules, ensuring the timely execution of deliverables and strategic goals.
• Ensured the safety and security of all files and confidential information, including correspondence, documentation, personnel information, and contracts.
• Provided the highest level of service to executives, colleagues, and clients to ensure satisfaction and represent the company positively.

Supported the President/CEO with all administrative requests, projects, meeting coordination, and travel arrangements, manage office operations, and created/implemented new processes.

• Prepared and distributed the Quarterly Status Report to the company's board of directors.
• Coordinated the seamless implementation of new HR management software (ArcoroHR) rollout and training.
• Managed budgets and expense statements about daily office operations on behalf of the President/CEO.
• Negotiated terms with vendors for corporate hotel accounts, reducing corporate travel budget by 20%.
• Created and implemented processes for all company purchases and inventory management.
• Planned/executed all company events, including meetings, dinners, luncheons, and team-building activities.
• Organized, decorated, and redesigned existing office layouts, executive offices, and meeting rooms.

Conducted transactional and financial analysis for account management teams in support of various projects while overseeing all office administrative operations. This included leading a team to handle correspondence, documentation, calendar management, scheduling meetings, and event coordination.

• Oversaw facility safety, security, maintenance, capital improvements, vendor negotiation, invoicing, budget management, and code compliance.
• Consistently met deadlines and delivered projects promptly through effective prioritization, task delegation, and proactive time management.
• Optimized office operations by implementing process improvements and standardizing procedures to streamline workflow, increase efficiency, and improve accuracy.
• Ensured the safety and security of all files and confidential information, including correspondence, documentation, personnel information, and contracts.
• Improved team productivity by onboarding and training new hires and providing ongoing coaching, mentoring, and performance reviews to existing staff members to ensure compliance with quality standards, deadlines, and company procedures.

• Oversaw administrative operations involved in organizing high-profile company events, meetings, and conventions. Including budgeting, vendor relations, contract negotiations, scheduling, calendar management, and coordinating international/domestic travel for the executive team.
• Recognized for significantly increasing repeat business by providing quality service during events and achieving the highest level of customer satisfaction.
• Achieved $30K in annual cost savings by negotiating with vendors to reduce office supply expenses.
• Optimized office supply inventory by implementing a tracking model to significantly reduce waste.
• Improved communications by successfully relaunching the company's weekly newsletter, which included overseeing content development, layout, editing, proofing, and publication.
• Recipient of '2019 Most Impactful Employee' award.