Ana Paula Almeida

Payroll Manager & Human Resources Assistant

Edgar P. Benjamin Healthcare Center

04.2017 - 05.2024

Streamlined payroll processes by implementing efficient systems and tools, reducing processing time.
Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
Managed team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
Collaborated with HR and Finance departments to seamlessly integrate new hires into the payroll system.
Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
Reduced errors in payroll data entry by implementing automated systems and providing thorough training to staff members.
Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
Developed comprehensive reports for management detailing payroll expenses, trends, and projections.
Implemented cost-saving measures within the department while maintaining high service quality and accuracy in payroll processing.
Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
Conducted annual salary reviews to ensure fair compensation across the organization based on market trends and internal benchmarks.
Assisted in budget planning by providing accurate forecasts of personnel costs for the upcoming fiscal year.
Integrated newly acquired companies into existing payroll systems while ensuring full compliance with relevant tax laws.
Provided expert advice on complex pay-related matters such as overtime calculations, garnishments, bonuses, or deductions to employees and managers.
Streamlined timekeeping procedures by implementing an automated system that accurately tracked employee hours worked for more efficient payroll processing.
Successfully transitioned from a manual to an electronic payment system for direct deposit enrollments, reducing paper waste within the organization.
Partnered with IT professionals to develop custom software solutions tailored specifically for company''s unique payroll needs.
Spearheaded efforts to reconcile historical payroll discrepancies, resulting in improved relationships with affected employees and restored trust in the system.
Actively participated in industry conferences and seminars to stay up-to-date on best practices and emerging trends within payroll management.
Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
Responded to employee inquiries to provide assistance with payroll-related questions.
Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
Calculated deductions and processed payroll for employees.
Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
Prepared and filed accurate and timely payroll tax returns and related reports to comply with tax laws and regulations.
Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
Developed and implemented payroll procedures and policies to determine compliance with regulations.
Reviewed time records over 171 employees to verify accuracy of information.
Coordinated new hire and termination processes to facilitate smooth operations.
Processed payroll garnishments such as tax liens and child support.
Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
Developed and maintained relationships with outside vendors to acquire mutually beneficial contracts.
Orchestrated and deployed online employee timekeeping program to improve measurements of overtime and employee work hours.
Established internal audit procedures to validate and improve accuracy of financial reporting.
Complied with established internal controls and policies.
Developed strategic plans for day-to-day financial operations.
Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
Improved employee satisfaction by developing and implementing new HR policies and procedures.
Enhanced onboarding experience for new hires by creating comprehensive orientation materials and training programs.
Developed strong relationships with employees through consistent communication and support, leading to increased retention rates.
Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
Participated in ongoing research projects related to best practices in human resources management for continuous improvement purposes.
Supported HR Manager in strategic planning sessions focused on organizational development and growth.
Filed paperwork, sorted, and delivered mail and maintained office organization.
Organized new employee orientation schedules for new hires.
Created and completed personnel action forms for hires, terminations, title changes and terminations.
Coordinated employee training programs to improve productivity and performance.
Processed employee termination paperwork at direction of supervisory staff.
Responded to employee inquiries regarding benefits and other HR topics.
Set up orientations and initial training for new employees.
Updated and maintained employee attendance records.
Developed and maintained HR policies and procedures.
Created job descriptions on boards for vacant jobs
Experience in building company payrolls for ADP, Paychex, and UKG.

Home Health Aide

Medical Resources Home Health

04.2010 - 08.2017

Provided transportation and appointments management.
Supported families through difficult times by offering emotional support and education on important care tasks.
Assisted patients with dressing, grooming and feeding needs, helping to overcome, and adapt to mobility restrictions.
Encouraged patients to participate in safe physical activity to help boost mood and improve overall wellness.
Followed nutritional plans to prepare optimal meals.
Assisted clients with living independently through skill-building and mentoring in areas such as housekeeping adaptations and preparation of healthy meals.
Assisted disabled clients to support independence and well-being.
Helped clients with managed home care, ens

Babysitter

Residential

01.2009 - 05.2013

Stayed current on toy and child-related recalls and safety warnings.
Administered medications, following strict instructions from parents and medical labels.
Established and maintained safe play environment for children.
Planned fun outings and educational activities to keep children entertained.
Provided developmentally appropriate activities for children.
Bathed, dressed, and helped with teeth brushing as part of bedtime preparation.
Developed games and activities using arts and crafts to support learning and verbal skills.
Prepared healthy, age-appropriate snacks and meals.
Took children to extra-curricular activities and on outings to approved locations.
Guided school homework and read bedtime stories to support development.
Coordinated playdates and outings to meet children's physical and social needs.
Promoted language development skills through reading and storytelling.

Summary

Overview

Work History

Payroll Manager & Human Resources Assistant

Home Health Aide

Babysitter

Education

Medical Assistant

High School Diploma -

Skills

Certification

Timeline

Payroll Manager & Human Resources Assistant

Home Health Aide

Babysitter

Medical Assistant

High School Diploma -

Similar Profiles

Nadia JeanNadia Jean

Nicole Medina-LeonNicole Medina-Leon

Isaac N. JonesIsaac N. Jones