Ana Rochelle Ray
Franklin,TN
Summary
Dynamic professional with a proven track record in special events planning and adaptability, demonstrated at Rancho Maranatha. Excelled in managing complex projects from inception to completion, ensuring 250% growth in event attendance. Skilled in budgeting and crisis management, with a knack for fostering client relationships and resolving conflicts efficiently.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Special Events Coordinator
Rancho Maranatha
01.1999 - Current
- Staffed events by maintaining roster of available personnel and reliable service providers.
- Supervised staff during events and maintained efficient performance.
- Greeted patrons and participants at events to guide guests to locations and answer questions.
- Arranged project timelines to avoid critical shortages in staff, resources or events spaces.
- Coordinated efficient set-up and clean-up for each event for quick facilities turnarounds.
- Organized and implemented children, youth, couples, and women conferences with as many as 250 guests.
- Inspected proposed event facilities to identify problems with maintenance and cleaning and coordinate resolutions.
- Facilitated communication between internal events personnel and external vendors to quickly resolve any conflicts or concerns.
- Negotiated favorable agreements with vendors and facilities to keep costs low and fulfill contract budget requirements.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Developed detailed event reports, documenting all aspects of each event.
- Coordinated transportation and parking arrangements for guests and vendors.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Implemented protocols and procedures to effectively manage planning process.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Coordinated travel and accommodations for event attendees.
- Created detailed timelines and budgets for events to meet all deadlines.
- Developed creative themes for events and created related activities to engage attendees.
- Utilized social media to promote events and increase attendance.
- Produced concept plans for high-profile corporate meetings and events.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Analyzed event costs to identify areas of improvement and cost savings.
- Trained and supervised event staff to complete tasks on time.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Monitored and controlled event expenditures to meet budgets.
- Oversaw event registration process by collecting and tracking attendee information.
Women's Ministry Director
Grace Chapel Navojoa
08.2016 - 07.2024
- Directed pre-school, toddler and infant services to provide comprehensive family support.
- Analyzed revenue and program cost data to determine budget priorities.
- Kept program children safe and secure at all times with proactive monitoring strategies.
- Adapted classroom plans to support needs of children with special learning requirements.
- Prepared, coordinated and distributed information about yearly schedule of activities and classes.
- Identified and recruited potential volunteer workers.
- Sourced, modified and prepared class curricula and targeted lesson plans based on subject matter requirements.
- Trained and supervised religious education instructional staff.
- Hired, mentored and supervised instructors and volunteer staff to carry out program goals.
- Built, managed and upgraded K-12 educational program.
- Passionate about learning and committed to continual improvement.
- Goal-oriented professional with proven success in applying analytical skills to solve complex problems and overcome challenges. Dedicated to enhancing team performance and driving business success.
- Gained strong leadership skills by managing projects from start to finish.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Acted as a team leader in group projects, delegating tasks and providing feedback.
- Paid attention to detail while completing assignments.
- Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
- Cultivated interpersonal skills by building positive relationships with others.
- Managed time efficiently in order to complete all tasks within deadlines.
- Proven ability to learn quickly and adapt to new situations.
Volunteer Relations Coordinator
Grace Chapel Navojoa
08.2016 - 07.2024
- Recruited and trained new volunteers on volunteer program goals and objectives.
- Managed volunteer calendar and verified coverage of key roles during volunteer unavailability.
- Collaborated with other departments to maximize impact of volunteer efforts.
- Worked with program teams to identify and match volunteers with appropriate activities.
- Worked with leadership staff and special committees to define volunteer mission and set standards.
- Improved office efficiency by effectively managing internal communications.
- Advocated for staff members, helping to identify and resolve conflicts.
- Coordinated implementation of people-related services, policies and programs through departmental staff.
Medical Interpreter
Dominican Republic
02.2012 - 05.2012
- Streamlined patient and provider interaction by providing channel of effective communication.
- Followed ethical codes to protect confidentiality of patient medical information.
- Interpreted services to families during process of scheduling initial visit and coordination of ongoing treatment.
- Converted written materials from one language to another such as books, publications or web pages.
- Translated procedural information to facilitate understanding between doctors and patients.
- Verified understood medical information for patients by simplifying any jargon.
- Equipped healthcare providers with cultural information to promote appropriate provision of health services.
- Created new text in target language to reproduce content and style of original text.
- Served as medical interpreter for patients and staff clinical encounters by delivering accurate, skilled interpretations to facilitate effective communications.
- Translated documents about treatment directions and helped non-English speaking patients fill out medical forms.
- Maintained message content, tone, and emotion as closely as possible.
- Completed precise translations of official documents with correct words and phrasing to meet legal standards.
- Interpreted spoken and written languages other than English and vice versa.
- Reviewed, edited and proofread translated documents for accuracy.
- Monitored progress of translation projects and reported issues to appropriate personnel.
- Interpreted conversations simultaneously to help both parties conduct business, handle medical needs or manage personal concerns.
- Translated website content from other languages to English and Spanish.
- Translated other language books into Spanish.
- Attended training programs to improve professional knowledge and interpretation skills.
- Assisted foreign language-speaking clients with inquiries.
- Interpreted conversations between foreign language-speaking clients and others.
- Collaborated with team to translate series of documents from English to other languages.
- Stayed current on new expressions and cultural changes impacting language translation.
- Provided cultural input to speakers to help parties who did not speak similar languages communicate with and understand one another.
- Proofread, edited and improved documents of different sizes.
Education
Associate of Arts - Teaching English As A Second Language
ITCATSON
Alamos, MX09-2020
High School Diploma -
Colegio De Bachilleres Del Estado De Sonora
Alamos, MX05-2001
Skills
- Adaptability and flexibility
- Time management
- Client relationship development
- Attention to detail
- Multitasking and organization
Special events planning
- Crisis management
- Conflict resolution
- Managing events start to finish
- Hospitality management
- Budgeting expertise
- Conference preparation
Certification
Secretaria de Educacion Publica Sistema Educativo Nacional
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Women's Ministry Director
Grace Chapel Navojoa
08.2016 - 07.2024
Volunteer Relations Coordinator
Grace Chapel Navojoa
08.2016 - 07.2024
Medical Interpreter
Dominican Republic
02.2012 - 05.2012
Special Events Coordinator
Rancho Maranatha
01.1999 - Current
Secretaria de Educacion Publica Sistema Educativo Nacional
Associate of Arts - Teaching English As A Second Language
ITCATSON
High School Diploma -
Colegio De Bachilleres Del Estado De Sonora
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