Ana Sophia Naranjo
New York,NY
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Administrative Office Assistant
Fraunces Tavern
01.2024 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Established administrative work procedures to track staff's daily tasks.
- Improved document management processes by implementing digital storage solutions that reduced reliance on physical files.
- Assisted coworkers and staff members with special tasks on daily basis.
Legal Administrative Assistant
Amnesty International
05.2023 - 12.2023
- Oversees management and maintenance of attorneys' files per the attorney's specifications including calendar responsibilities to ensure all deadlines are met
- Assist in preparing and filing a wide range of immigration documents, including visa applications, petitions, and supporting documents for immigration cases.
- Contributed to effective team collaboration through excellent communication skills and adaptability in diverse working environments.
- Scheduled client appointments and consultations, leading to a 23% decrease in client wait times
- Conduct research on immigration law and procedures, including visa requirements, changes in immigration policy, and country conditions that may affect clients' cases.
Legal Administrative Assistant
Gomez Pinzon Abogados S.A.S.
10.2020 - 12.2022
- Collaborated with attorneys in drafting and reviewing legal documents, ensuring accuracy and compliance with applicable laws and regulations, resulting in enhanced quality of legal documentation, and streamlined review processes
- Utilized Microsoft Office Suite for effective document management and data analysis, implementing efficient practices that significantly improved office productivity and process efficiency
- Reviewed and analyzed legal documents and statutes, focusing on enhancing client advisement strategies, which contributed to a 20% increase in successful case resolutions
- Monitored legal precedents and identified key trends in case law, applying insights to optimize legal strategies and case preparations, leading to a 15% reduction in case preparation time and improved operational efficiency
- Optimized legal motion processing by 30% through implementing standardized checklists, resulting in faster case closings and increased client satisfaction.
Administrative Assistant
Falabella
05.2019 - 09.2020
- Handled a range of administrative tasks including managing schedules, coordinating appointments, and maintaining calendars, significantly improving overall team productivity
- Assisted in the preparation and review of administrative documents, ensuring precision and compliance with organizational standards and regulations
- Supported management in preparing and reviewing administrative documents, achieving a 75% approval rate, and facilitating smooth operations
- Managed sensitive information, maintaining confidentiality, and creating a secure environment for stakeholders
- Organized and maintained both physical and digital office documents, including confidential records, ensuring streamlined access and retrieval for business operations
- Demonstrated outstanding multitasking and prioritization skills by juggling a variety of administrative tasks, crucial in a fast-paced office environment.
Education
Law Degree -
La Gran Colombia University
Bogota, COL09.2020
Seminar On International Labor Law
Salamanca University
Salamanca, Spain06.2019
Skills
- Attention to Detail
- Calendar Management
- Microsoft office
- Document management
- Data entry
- Customer service
- Legal research
- Time management
- Communication
- Schedule Management
- Administrative Support
Certification
- Excel Skills for Business, Macquarie University, 10/2023
- CS50'S Computer Science for Lawyers, Harvard, 12/2023
- Administrative Support, Alison, Feb 2024
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Administrative Office Assistant
Fraunces Tavern
01.2024 - Current
Legal Administrative Assistant
Amnesty International
05.2023 - 12.2023
Legal Administrative Assistant
Gomez Pinzon Abogados S.A.S.
10.2020 - 12.2022
Administrative Assistant
Falabella
05.2019 - 09.2020
Law Degree -
La Gran Colombia University
Seminar On International Labor Law
Salamanca University
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