Anastasiia Bondarenko

Organization of Workflows and Schedule Management

Scheduling and Calendar Management:

• Planning and maintaining schedules for legal team members, including internal meetings, client consultations, and key deadlines.
• Coordinating internal and external meetings to ensure smooth operations.

Task Oversight:

• Monitoring task completion and issuing reminders for critical deadlines.
• Delegating assignments to team members and ensuring adherence to timelines.

Communication Coordination:

• Facilitating seamless communication between the requesting party and the executing team.

Process Optimization:

• Identifying inefficiencies in workflows and implementing strategies for improvement.
  

Document Management and Information Flow

Preparation of Legal Documents:

• Drafting, editing, and formatting legal contracts, agreements, invoices, and other essential documents.
• Managing revisions and feedback among contracting parties.
  Preparing documents for signatures from both parties.

Document Organization:
Automating routine legal tasks, such as:

• Developing and implementing internal and external operational policies for the legal department.
• Creating and maintaining document templates.
• Organizing and securely storing physical and electronic records.
• Maintaining comprehensive digital registries of contracts, agreements, and financial documents.

Educational Materials:

• Developing forms and creating presentations to train team members.
  

Coordination of External Communications

Meeting Arrangements:

• Organizing meetings with external consultants, clients, and notaries.

Communication Management:

• Ensuring effective correspondence with external legal advisors and partners.

Document Preparation:

• Assisting in gathering, organizing, and reviewing documents for external requests.
  

• Planning consultations and training sessions, managing schedules.
• Organizing and supervising meetings, including arrangements with clients and partners.
• Assisting in sourcing materials and equipment for training, presentations, or consultations.
• Managing the state of the private office: ensuring cleanliness, arranging necessary equipment, and preparing the space for meetings.
• Organizing travel for conferences or workshops, including booking accommodations and transportation.
• Assisting with educational project shoots: coordinating logistics, preparing filming locations, overseeing technical equipment, providing props, and managing communication with project participants.
• Coordinating the work of staff (e.g., driver).
• Organizing leisure activities and preparing a list of places to visit.
• Purchasing essential items: clothing, groceries, gifts, etc.
• Managing medical appointments: scheduling visits to doctors and purchasing medications.
• Resolving legal and administrative issues: preparing documents and interacting with governmental institutions.
• Monitoring task completion, including reminders about critical deadlines.
• Ensuring confidentiality when handling personal and company-related information.
• Adapting approaches to tasks in a multitasking environment and addressing unforeseen situations.

• Performed administrative tasks, including managing phone calls, responding to emails, and preparing office documents such as correspondence, memos, resumes, and presentations.
• Organized and managed meeting schedules, appointments, and conference room bookings.
• Maintained efficient document management by organizing electronic and paper filing systems for easy access and secure storage.
• Carried out bookkeeping tasks, including preparing invoices, monitoring accounts receivable, and tracking budgets.
• Monitored and restocked office supplies, equipment, and furniture to ensure smooth operations.
• Provided technical support and resolved issues related to office equipment.
• Supported onboarding processes for new employees, including training on procedures, software, and company policies.
• Assisted in organizing events such as corporate meetings, conferences, and workshops to enhance engagement and networking opportunities.
• Improved workflow efficiency by prioritizing tasks, scheduling meetings, and optimizing executive schedules.
• Administered the employee health insurance program, ensuring timely registration, updates, and payments.
• Optimized budget management by tracking expenses, negotiating supplier contracts, and identifying cost-saving opportunities.
• Fostered a positive work environment through strong professional relationships and clear communication among team members.
• Enhanced customer satisfaction by professionally handling inquiries, resolving issues promptly, and ensuring quality service.
• Coordinated logistics and oversaw the seamless execution of annual corporate events.
• Maintained a clean and organized workspace to boost team productivity and efficiency.
• Reduced administrative errors by diligently proofreading documents and maintaining accurate records.

Administrative Tasks: Additional Tasks:

• Scheduling the executive's calendar, including meetings, calls, video conferences, and events.
• Organizing travel logistics: booking flights, accommodations, transportation, parking spaces, and event reservations.
• Preparing a list of recommended places to visit during trips, tailored to personal preferences.
• Ensuring the meeting room is ready: setting up presentations, arranging documents, providing refreshments, and creating a clean, comfortable atmosphere.
• Preparing reports, presentations, and analytics for both internal and external meetings.
• Coordinating corporate events and conferences, including venue preparation and participant management.
• Emergency preparation for various events: sourcing and tailoring costumes, finding themed outfits or props, and ensuring all necessary items are ready.
• Researching rare items in the market and managing the process of ordering and delivery based on personal requests.
• Assisting with educational project shoots: coordinating logistics, preparing filming locations, overseeing technical equipment, providing props, and managing communication with project participants.
• Resolving legal and administrative issues: preparing documents and interacting with governmental institutions.
• Monitoring task completion, including reminders about critical deadlines.
• Ensuring confidentiality when handling personal and company-related information.
• Adapting approaches to tasks in a multitasking environment and addressing unforeseen situations.

• Development and registration of examination tickets,

work programs of disciplines and educational

information;

• Preparation of presentations;
• Preparation of discipline programs;
• Organization of department events (master classes,

demo serving);

• Participation in the organization of institution events.
• Organized files both physically and electronically, improving document accessibility for all team members.
• Monitored inventory of departmental supplies and replenished items to enable normal operations.
• Implemented improvements to existing filing systems that resulted in easier access to essential information when needed.
• Aided in streamlining project workflows through meticulous organization leading to faster completion rates.
• Obeyed sensitive and confidential report and presentation guidelines to comply with government regulations.
• Supported staff members through timely completion of administrative tasks, increasing overall productivity.
• Assisted in managing schedules for senior team members which led to better time utilization across multiple projects.
• Served as a liaison between the department head and other staff members by relaying important messages accurately and promptly.
• Facilitated smooth event planning, coordinating logistics for multiple departmental gatherings that fostered team cohesion.
• Followed detailed directions from management to complete daily paperwork and computer data entry.
• Drafted common document templates to reduce time spent creating documents from scratch.
• Proofread and edited documents for accuracy and grammar.
• Performed wide-ranging administrative, financial and service-related functions.