Andile Duda
Work Control Clerk
Pretoria,Gauteng
Summary
Orderly Admin professional with over 5 years of experience supporting management and the team at large with general admin. Gifted at records management, coordinating data, preparing reports and overall customer service. Team-oriented with ability to collaborate with all employees from Management to lowest ranking colleague effectively.
Overview
5
5
years of professional experience
Work History
Work Control Clerk
US Embassy Pretoria
Pretoria, Gauteng
12.2020 - Current
- Provide Office Administration Support for the Unit.
- Responsible with controlling the flow of correspondence and documentation.
- Provide quality documented information on the functions and performance of Technicians.
- Performs administrative duties as assigned by the Senior Facility Manager such as drafting memos, typing correspondence and maintaining all files, records and reports.
- Manage specific administrative requirements associated with the section and individual performance.
- Primary point of contact for all routine, emergency and preventive maintenance work orders and requests for services.
Mailroom Clerk
US Embassy
03.2019 - 11.2020
- Consulate Cape Town.
- Overseer all mailroom operations.
- Handling incoming and outgoing correspondence.
- Collection and distribution of all mail and packages.
- Research and record information on unclassified diplomatic pouch mail.
- Maintain filing register for all incoming and outgoing correspondence.
- Provide staff with information about State’s policies on use & restrictions of the Diplomatic pouch.
- Provide information on policies and restrictions of local post office and local couriers.
- Maintain and update all records pertaining to pouch and general mail.
- Liaise with external couriers regarding special packages.
- Manage and reconcile accounts with local couriers such as FedEx, DHL and Rohlig.
- Liaise with internal (Consulate) staff and external vendors regarding matters related to the diplomatic pouch and local courier services.
- Engage with Consulate staff on all levels regarding mail/packages received and sent.
- Perform and/or fill in on an adhoc basis as a chauffeur, switchboard operator.
- Perform duties at official functions/receptions at the CG's residence and other venues.
Tradesman Aid
South African Weather Service
03.2016 - 03.2019
- Document / Mail management (Receive, inspect, open, sort).
- Deliver files within office and to outside stakeholders.
- Liaise with Post Office and Courier companies regarding postage and couriering.
- Ensuring that all documentation has been dispatched to the regional office.
- Ensuring that all documentation is readily available for audit purposes.
- Responsible for the scanning function for all the documents and ensuring sure that they are filed in logical sequence and can be easily accessed when needed.
- Filing and retrieving of documents for the entire office.
- Liaised with internal and external clients on all administrative queries.
- Provide fleet and administrative support, such as scheduling and reconciliation of trip sheets to the office supervisor and technicians.
- Responsible for the fleet management of the office and safe keeping of fleet documents.
- Preferred chauffeur for Management and Board Members when visiting the office and external sites.
- Support and event manage participation at external exhibitions.
- General fleet management (Trip authorities, service of vehicles etc.).
- Attend to all other ad hoc duties assigned by management.
- Ensure that the office is kept clean and conforms to safety standards according to Office of Health and Safety (OHS) standards.
- Creating and maintaining a filing and reporting system for OHS reports.
Scanning & Filing Assistant
09.2015 - 12.2015
- Sanlam Private Wealth.
- Filing and general administration.
- Administer incoming and outgoing mail.
- Maintaining the record keeping and filing system of 2 Branches (Claremont & Tygervalley).
- Ensure accurate scanning, indexing of documents.
- Operating binding machine, binding presentations and other documents.
- Preparing scanned and indexed documents for storing at Metrofile.
- Assisting the team in doing amendments to filed documents.
- Assisting the team with filling and retrieving of documents.
- Sizing and setting image format to capture original text and graphics.
- Referencing all scanned copies before sending them to Metrofile.
- Liaising with Metrofile for the pickup and storage of scanned and indexed documents.
- Daily maintenance of office equipment (making sure printers and scanner are in working condition).
- Getting paper from store room for all the printers.
Education
Matric (Grade 12) -
Diploma - Management
Walter Sisulu University
Skills
Report writing and documentation
Additional Information
- Driver’s License : Code C1
Timeline
Work Control Clerk
US Embassy Pretoria
12.2020 - Current
Mailroom Clerk
US Embassy
03.2019 - 11.2020
Tradesman Aid
South African Weather Service
03.2016 - 03.2019
Scanning & Filing Assistant
09.2015 - 12.2015
Diploma - Management
Walter Sisulu University
Matric (Grade 12) -
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