Andrea Aguiar

• Extensive Administrative Oversight and Support
• Calendar Management: Meetings, Travels, Events
• Email and Communication Management: Sort and prioritize incoming correspondence (emails, calls, mail) occasionally responding on behalf of others.
• Expense Reporting: Track and reconcile travel expenses, and preparing reports for reimbursement.
• Internal Logistics and Operations
• Office Management

• Provided high-level administrative support to the CEO.
• Managed and coordinated schedules, including scheduling appointments, meetings, and travel arrangements.
• Screening and prioritizing communications, inquiries, and requests.
• Prepared reports, presentations, and correspondence.
• Attended meetings, take minutes, and follow up on action items
• Project management.
• Coordinated special projects, events, and initiatives.

Wonderful agency for highly skilled virtual Executive Assistants. I had the opportunity to work with several exceptional C-Suite teams via this agency in fields such as biotech, private franchising, wellness, network marketing, real estate, and fashion.

• Provided comprehensive administrative support to the CEO and Chief of Staff of a food biotech startup.
• Managed complex calendars, schedules, and appointments for the CEO and Chief of Staff.
• Liaison with investors.
• Prepared and distributed agendas, presentations, reports, and meeting materials.
• Attended meetings, take detailed notes, track action items, and ensure project management.
• Assisted in the planning and organizing of company events, meetings, and retreats.
• Handled confidential information and communications with discretion and professionalism.
• Conducted research and other projects as needed.

• Provide high-level administrative support to the President of a private franchising company.
• Managed and maintained the President's schedule, including scheduling appointments, meetings, and travel arrangements.
• Act as the President's primary point of contact and gatekeeper, screened and prioritized communications, inquiries, and requests.
• Prepared reports, presentations, and correspondence for the President.
• Attended and coordinated meetings with the President, take minutes, and follow up on action items.
• Handled confidential information with discretion and professionalism.
• Coordinated special projects, initiatives, and events as assigned by the President.
• Anticipated the needs of the President and proactively address them.

• Oversaw team of sales associates - set team goals, distributed sales commissions.
• Researched and implemented patient reward systems, and sales team incentive programs.
• Analytics - compiling sales and team reports.
• Assisted in event planning.
• Assisted in social media and content calendar planning.
• Assisted in office management and team liaison.

• Researched, analyzed, and projected market data for potential markets.
• Brainstormed brand ideas for potential beauty licensing partnerships.
• Designed presentations and pitches.
• Worked with designers and Business Development Manager to transform a beauty brand vision into a marketable product.
• Approval of collection material: photoshoots, product branding and packaging.
• Maintain confidentiality and discretion in handling sensitive information.
• Email and telephone management.
• Calendar and travel management.
• Ad hoc projects, and fulfilling personal requests.

• Office of Admissions receptionist duties.
• Conducted college tours to prospective students and families.
• Scheduled and assisted in planning events at the law school.
• Organized travel and itineraries.
• Communicated and worked with other law schools.
• Administrative ad hoc projects.