Andrea Chaillaux
Summary
Passionate worker with a solid background in office environments, supporting efficient business operations. Experienced in handling routine needs, special projects, and dedicated to team efficiency while fostering positive business relations. Highly organized and proficient in Microsoft Office Suite programs, with a resourceful approach to managing time and requirements. Demonstrating exceptional handling of high-volume workloads, prioritizing quality and excelling in writing, editing, and delivering documents and correspondence to ensure customer satisfaction.
Overview
5
5
years of professional experience
Work History
Mid-Level Procurement Technician
D2D Inc
09.2023 - Current
- Supported Acquisition Organizational Program Coordinator by reviewing twenty-one Government issued card holder's monthly statements averaging 600 individual transactions
- Provided detailed documentation on audit findings, facilitating swift corrective action when necessary.
- Optimized data accuracy within the ERP system through regular audits and data validation procedures.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Software Configuration Manager
Scientific Research Corporation
03.2023 - 09.2023
- Maintained Software Comparison spreadsheet for EMSS and VAD systems.
- Worked with Engineer Team to track incoming or updated software for image builds.
- Updated and reviewed Software development plan documentation.
- Maintained documentation for new image baseline builds.
- Worked with Logistician team for incoming equipment and preparing kits for shipment.
- Improved project delivery timelines with effective tracking of software changes and version control.
Technical Writer II
Scientific Research Corporation
05.2022 - 09.2023
- Reviewed and updated Power Point slides, student outlines, and lesson plans for training.
- Created Student User Manual via ArborText software for Marine DS software.
- Maintained SPEaR team organizational chart via Visio.
- Created or updated SOPs for SPEaR team usage.
- Maintained documentation for new image release.
- Transcribed and compared all meeting minutes with Document CM.
- Collaborated with cross-functional teams to gather information for accurate and comprehensive documentation.
- Coordinated with subject matter experts to ensure the accuracy of technical content in documentation projects.
- Implemented feedback from end-users to continuously improve the quality and effectiveness of documentation materials.
- Maintained comprehensive glossary of technical terms to ensure consistency across all documents.
- Adapted documentation style to suit different platforms, from print to online formats.
Acquisition Quality Manager
Halvik
06.2021 - 04.2022
- Completed necessary training within TWMS for purchasing acquisitions.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Developed excel database to identify common issues among Purchase Requisition group.
- Optimized data accuracy within the ERP system through regular audits and data validation procedures.
- Processed accepted materials and components into ERP system with timely data entry and logging of lots and serial numbers of tracked items.
- Consistently maintained 97% approval rating for Purchase Requests monthly.
Administrative Assistant
Design to Delivery Inc
05.2020 - 06.2021
- Provide general administrative support to employees.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Stayed on top of tracking procedures by updating databases and spreadsheets for multiple Technical Instructions.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed expense reports for executive staff, ensuring accurate documentation of spending for budgeting purposes across multiple TIs.
- Prepared, reviewed, and submitted Monthly Status Reports for Technical Instructions to the Government 100% on time.
- Maintain daily and weekly timesheets for roughly 50 employees.
- Submit daily and weekly reports to assigned Contracting Officer Representative.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Complete system authorization access request-Navy (SAAR-N) for new hires to obtain NMCI accounts.
- Maintain inventory for over 500 pieces of Government Furnished Property across multiple TI's.
Education
Bachelor of Arts - Health Service Administration
Keiser University
Fort Lauderdale, FL09.2019
Associate of Arts - Health Service Administration
Keiser University
Fort Lauderdale, FL05.2015
High School Diploma - undefined
Bedford North Lawrence
Bedford, IN05.2007
Skills
- Versatile
- Microsoft Office Suite
- Financial Documentation
- Report Preparation
- Critical thinking
- Attention to detail
- ERP/ PIEE
- DFAS/ FAR
- Technical Research Writing
- Adobe
- Data management
- Risk Management
- Arbortext
Timeline
Mid-Level Procurement Technician
D2D Inc
09.2023 - Current
Software Configuration Manager
Scientific Research Corporation
03.2023 - 09.2023
Technical Writer II
Scientific Research Corporation
05.2022 - 09.2023
Acquisition Quality Manager
Halvik
06.2021 - 04.2022
Administrative Assistant
Design to Delivery Inc
05.2020 - 06.2021
High School Diploma - undefined
Bedford North Lawrence
Bachelor of Arts - Health Service Administration
Keiser University
Associate of Arts - Health Service Administration
Keiser University
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