Andrea Cloer

• Monitor incoming contracts, quote requests and supply orders for correct pricing and information.
• Coordinate changes to agreement which might occur during contract lifetime.
• Create billing and contract compliance documents.
• Create estimates and billing for spare parts and fragrance divisions.
• Monthly bank and credit card reconciliations.
• Accounts payable.
• Coordinate ordering and shipping of spare parts.
• Coordinate monthly "Work In Progress" meeting to discuss current projects: percent of work complete, billings and budgets.

• Accounts Payable - high volume - matched invoices with purchase orders and delivery backup, scanned into accounting system, entered A/P and paid on a weekly basis.

• Monthly vendor reconciliation.

• Paid all monthly recurring bills and expenses: utilities, truck allowances, rent and taxes.

• Sales Tax Reporting

• Credit card reconciliation for 20 employee credit cards.

• Cross trained in payroll, employee setup, child support payments and tracking and certified payrolls.

• Accounts Payable - entered purchase orders, matched with delivery tickets and invoices, entered weekly check run, and reconciled monthly vendor statements
• Project maintenance - worked with owners in creating budgets for all projects, conducted monthly "Percent Complete" meetings to create monthly draws and reconcile all jobs
• Weekly payroll - entered hours, printed checks and prepared direct deposits
• New employee set up
• Monthly accounting - reconciled and closed books each month
• Light reception and filing

• Assisted Controller with monthly ledger entries, reconciled bank and credit card statements, created monthly reports for corporate office regarding all construction projects
• Construction Billing - worked with project managers to create schedule of values and progress billings
• Approved monthly subcontractor payables
• Prepared and oversaw monthly budget meetings for all projects to determine billings, performed budget adjustments and closed finished jobs
• Certified payroll

• Weekly payroll - entered hours, printed checks and administered direct deposits
• Accounts payable - matched purchase orders and invoices, created payables list for owner and printed checks, monthly vendor statement reconciliation
• Monthly union reporting of employees' hours, pay and benefits
• Assisted CPA with monthly closing duties, general ledgar entries and closings
• Set up weekly payroll tax and monthly sales tax payments online