Andrea Garibaldo
San Jose,CA
Summary
Organized Administrative Assistant with 8+ years of experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Overview
9
9
years of professional experience
Work History
Production Assistant
ATTN, Kontent Films
Bay Area, USA
08.2019 - Current
- Created production schedules (call sheets etc.), kept the team on track on set, and provided solutions to production hiccups
- On-boarding clients (paperwork), communicating the process to get projects off the ground, and maintaining a relationship with clients through the process of getting their videos created and delivered on time
- Assisted with set design and set setup
- Oversaw craft services, accommodating dietary needs
- Making sure all safety precautions were met
- Chauferd cast and crew
- Assisted in setting up equipment
- Served as Stand in/ double
- Memorized scripts and acted as script supervisor
- Assisted as sound recorder
- Helped manage other production assistants to keep daily on-set tasks on track for maximum efficiency, completed production errands, kept track of receipts, and anticipated the needs of production
- Managed permits and permissions, securing necessary approvals to prevent delays and ensure compliance with regulations
Administrative Assistant
The Villages Golf & Country Club
San Jose, USA
08.2015 - Current
- Serve as administrative support to the General manager's department
- Responsible for the setup of the New Resident Orientations (six per year) at the Clubhouse
- Prepare EPC Red Folders for New Residents and as needed for Public Safety
- Assists in preparing and maintaining binders, flash drives, logs, and public documents in the General Manager's Office, The Villages Library, and The Villages Website
- Assists with the preparation of various ballot and voting packages
- Maintains and administers the Alternate Address Database; processes requests, and sends requested documents.
- Maintains records for independent Auditor, board minutes, and management reports
- Prepares Board reference materials (binders, flash drives, electronic) for incoming new Directors and updates binders for current Board Directors
- Manage phone calls, document filing, and work order creation, ensuring operational efficiency
- Resolve resident issues and inquiries promptly, maintaining high satisfaction levels
- Plan, coordinate, and host events, enhancing community engagement
- Schedule meetings and keep record of calendar changes
- Coordinate with seven departments to ensure seamless communication and project alignment
- Manage office supply inventory, ensuring all essentials are stocked and readily available to avoid workflow disruptions
- Proofread documents and translated them as needed
- Assists Human Resources with translation and legal documentation, streamlining the hiring process, and supporting new employees
- Keep track of projects to ensure deadlines are met on time
- Delivered statements and other documents to residents' homes
- Assist and direct visitors appropriately
- Assists with Villages Website Inquiries
Administrative Assistant
Law Offices of Daniel Shanfield Immigration Defense
San Jose, USA
01.2020 - 10.2020
- Efficiently interpreted and translated legal documents and communications, ensuring clear understanding between clients and attorneys.
- Facilitated smooth client-attorney interactions by serving as an in-house and court translator, fostering effective communication
- Managed data entry and document filing, maintaining accurate records and improving office organization
- Enhanced office productivity by answering phones and performing administrative tasks, contributing to overall operational efficiency
- Coordinated with legal team to prepare client files, ensuring timely and accurate document submission
- Streamlined client onboarding, enhancing efficiency by creating comprehensive welcome packets and managing client transactions
Education
CAA-World Languages and Culture - Intercultural Studies-DA
De Anza College
Cupertino, CA06.2025
Associate's Degree - Film/TV Screenwriting
De Anza College
Cupertino, CA06.2023
Skills
- Event planning
- Scheduling
- Administrative operations
- Filing and data archiving
- Conflict Resolution
- Document Management
- Phone Etiquette
- Inventory Management
- Customer Engagement
- Adobe Photoshop
- Adobe Lightroom
- Teams
- Outlook
- Google Slides
- Google Calendar
- Navision
- Translation
- ADR
- Google Docs
- Word
- Excel
Languages
- English, Native
- Spanish, Native
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Timeline
Administrative Assistant
Law Offices of Daniel Shanfield Immigration Defense
01.2020 - 10.2020
Production Assistant
ATTN, Kontent Films
08.2019 - Current
Administrative Assistant
The Villages Golf & Country Club
08.2015 - Current
CAA-World Languages and Culture - Intercultural Studies-DA
De Anza College
Associate's Degree - Film/TV Screenwriting
De Anza College
Similar Profiles
Alejandra RomeroAlejandra Romero
Director of Photography at Kreative Kontent - Univision & Latin GrammysDirector of Photography at Kreative Kontent - Univision & Latin Grammys
Sagar SahuSagar Sahu
Civil Engineer at BRIJDHAM ENTERPRISES PVT. LTD. C-7030 Currency Tower Raipur (C.G.). Kind attn. "Mr. Manoj GoyalCivil Engineer at BRIJDHAM ENTERPRISES PVT. LTD. C-7030 Currency Tower Raipur (C.G.). Kind attn. "Mr. Manoj Goyal
Ayush KandelAyush Kandel
Military at DFAS ATTNMilitary at DFAS ATTN