Andrea Gibney
Novato,CA
Summary
Dynamic and analytical problem-solver with experience in educational organizations and international non-profits, adept at building capabilities, managing time, schedules and budgets. Demonstrated expertise in engaging effectively with diverse stakeholders, including staff, parents and Board members while maintaining confidentiality in sensitive matters, discussions and communications. Experienced at multi tasking with ever changing priorities of a fast-paced office environment. Highly organized and self-motivated, consistent at managing multiple tasks with varying timelines with accuracy and keen attention to detail.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Administrative Assistant III
Novato Unified School District
07.2024 - Current
- Manages & reconciles Sp Ed Department budget monthly and annually, keeps detailed logs of all Sp Ed expenses, order requests, costs and payments to vendors.
- Works with Office Mangers at all NUSD sites on specific projects such as orders of curricula, classroom furniture and materials, Para II placements and timesheets.
- Works with NUSD Accounts Payable and Business Office to ensure Sp Ed payments accurate, paid in a timely manner & on budget. Codes all Sp Ed timesheets for Payroll monthly.
- Works closely with HR to ensure Sp Ed staffing gaps are filled. Hires professionals from multiple staffing agencies, ensures all credentials are correct & up to date, locates & places substitutes.
- Creates POs & orders protocols, testing and assessments materials for School, Psychologists, Occupational Therapists, Physical Therapists, Speech and Language Pathologists and Teachers from 16 NUSD sites.
- Creates POs for range of external vendors, Non Public Schools (NPS); Non Public Agencies (NPA), Legal Settlements.
- Creates individual POs for monthly payments to NPSs & NPAs for each student. Pays and logs payments, keeps track of student's services and service minutes to ensure charges and payments are correct.
- Creates detailed outgoing Invoices by maintenance of highly specific and accurate spreadsheets of incoming invoices, services and costs for Reimbursement requests from SELPA for specific costs as Extended school year (ESY) Medically fragile students, Low Incidences Assistive Technology, DSE & Captain Cadre grants.
- Creates Individual Service Agreements (ISA) for each student and Vendors who will be of cost to the Sp Ed dept.
- Creates MOU for external professionals who conduct Independent Education Evaluations (IEE), ensures they are DOJ& TB records are filed with HR, reconciles their invoices and payments accordingly.
- Works with Confidential Settlements to ensure parents, legal firms and NPS/NPAS's are paid in a timely manner according to NUSD legal Agreements.
- Maintains inventory of office supplies, furniture and resources, places orders for Sp ED DO office and Sp Ed community meetings.
- Continually identifies and recommends changes to existing processes to improve accuracy, efficiency, and quality service.
Paraeducator II
Olive Elementary, NUSD
08.2023 - 06.2024
- Delivered instruction individually & in small groups.
- Engaged students with personalized educational, behavioral, and emotional support.
- Maintained classroom order and enforced school and class rules and expectations.
- Monitored student classroom and outdoors activities to promote student safety.
- Prepared instructional materials for group and one-on-one use to comply with established curriculum.
- Explained assignments and relayed information to students.
- Ran circle time, daily classroom activities in teacher's absence.
- Collected and relayed data to lead teacher for IEP preparation.
Communications Assistant
Women's Funding Network (WFN)
08.2008 - 06.2009
- Acted as personal assistant to Communications Manager-scheduled meetings, arranged travel plans, accommodation & built relationships with Network partner organizations.
- Wrote and edited copy for organization's new website and marketing collateral.
- Researched, wrote, edited and prepared presentations and speeches for multiple speakers at WFN National Conference 2009.
- Established and maintained relationships with other International Women's' organizations, trade groups and mainstream news organizations to support communications objectives.
- Performed clerical duties, kept track of income & expenses, established and balanced budgets, screened phone calls & vetted all contact with Communications Manager.
Office Manager
Partners Global (formerly Partners for Democratic Change)
08.2005 - 05.2008
- Coordinated the flow of communication between San Francisco & New York offices and 26 partner countries internationally.
- Welcomed international colleagues, Board members and general public, assisting each person with required information or introductions to appropriate staff.
- Complied Board reports for monthly Board meetings.
- Compiled reports, files, budgets and made travel arrangements for senior staff.
- Built highly-efficient administrative teams in partner country offices through ongoing coaching and professional support and collaboration.
- Coordinated, scheduled and attended meetings, workshops & conferences.
- Researched & secured vendors for conferences, off site team meetings and in-office events.
- Monitored inventory of office supplies and technical equipment, created purchase orders & payments for vendors.
- Received, screened and distributed incoming mail to staff and Board members.
- Maintained clean, well-kept office environment, with ease of access to required materials and information.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Education
6 units - Early Childhood Education
Saddleback College
06.2023
Masters - Development Studies: International Economics, Politics & Human Development
University College Dublin (UCD)
03.2005
Bachelor Of Arts - English And History (Honors)
University College Dublin (UCD)
07.1995
Skills
- QSS & Microsoft Office expertise
- Skilled at prioritizing concurrent responsibilities
- Secure processing of sensitive information
- Composure in high-pressure situations
- Experience with strategic resource planning
- Effective communication in both verbal and written forms
- Cross-functional team collaboration
- Billing and coding accuracy
- Document proofreading
- Vendor coordination expertise
- Strategic timeline coordination
- Analytical reasoning
- Skill in fostering a lighthearted environment
Certification
- CPI Non Violent Crisis Intervention Certified 2024
- 40 hour Registered Behavior Technician Training 2024
- Adult & Pediatric First Aid/CPR & AED Certified, Red Cross 2023
- Community Mediator Certified, Community Boards, San Francisco 2009
Timeline
Administrative Assistant III
Novato Unified School District
07.2024 - Current
Paraeducator II
Olive Elementary, NUSD
08.2023 - 06.2024
Communications Assistant
Women's Funding Network (WFN)
08.2008 - 06.2009
Office Manager
Partners Global (formerly Partners for Democratic Change)
08.2005 - 05.2008
Bachelor Of Arts - English And History (Honors)
University College Dublin (UCD)
6 units - Early Childhood Education
Saddleback College
Masters - Development Studies: International Economics, Politics & Human Development
University College Dublin (UCD)
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