ANDREA JIMENEZ
Indianapolis,IN
Summary
Detail-oriented Administrative Assistant well-versed in receiving, organizing and processing paperwork for office managing and property transfers. Adept at managing administrative and customer service requirements efficiently. Bringing excellent communication, time management and problem-solving abilities developed over 6+ years in field.
Overview
11
11
years of professional experience
Work History
Title Clerk
03.2021 - Current
- Timely and accurate processing of all necessary paperwork and information related to the closing process, Set up and maintain customer files, Coordinate signing, notarizing and pickup of closing documents, After closing, update systems and process all necessary paperwork to complete and close out the file
- Replying and sending emails to all lenders, ensure all checks are mailed out from closings next business day
- Assisting managers with weekly reports or as needed., Data entry, Assisting manager with Accounting files, Creating Invoices, Preparing paperwork for Financing, Assist Customers, reconcile deals,Preparing temporary tags, answer phones and transfer to appropriate personnel, preparing new employee packets, ordering office supplies, organizing and making sure facility is neat and clean, restocking coffee and beverages for customers.
Administrative Asst
Coast
06.2019 - 03.2020
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Law Clerk /Office Assistant
Gloyeski Law Office
04.2018 - 06.2019
- Scheduling appointments, assisting clients in a professional matter, typing petitions, answering phones , data entry , answering and replying to emails, preparing excel worksheets, faxing, scanning, collecting payments, running credit reports, ordering office supplies , maintaining office clean etc.
Office Manager/Administrative Asst
Johnny’s Auto
11.2016 - 04.2018
- Sales, A/P, Financial paperwork, Collections, payroll, Answering multiple phone lines, transferring calls to appropriate personnel, preparing invoices, filing, ordering all office supplies, faxing, scanning, data entry, setting up service appointments with clients, organizing office and paperwork, keeping office cleaned and maintained
Receptionist/Assistant
JT Mechanical
08.2014 - 11.2015
- Answering multiple phone lines, transferring calls to appropriate personnel, preparing invoices, filing, ordering all office supplies, faxing, scanning, data entry, setting up appointments with clients, organizing office and paperwork, keeping office cleaned and maintained, assist office manager with any office needs
Adm Asst/Dispatcher
Ultra Mobile Imaging
05.2012 - 06.2014
- Sent out technician an hourly callers based on locations, needs and worker availability.
- Communicated with drivers and personnel to coordinate timely delivery of goods and materials.
- Directed dispatching, routing, and tracking of [Number] fleet vehicles.
- Managed conflict resolutions with customers, drivers and other personnel to encourage professional relationships and promote respect.
- Taking orders that come in from clients, dispatching orders to technicians, reading and replying to emails
- Filing and organizing paperwork, faxing reports to ordering doctor, data entry, preparing paperwork for billing, insurance verification, order office supplies, maintaining office equipment.
Education
High School Diploma -
Hialeah Miami Lakes Senior High School
Miami, FL06.2010
Skills
- Computer proficient
- Multi-task
- Experience in
- Microsoft Office - Word, Excel, PowerPoint
- Notary Public
- Bilingual Fluent in English & Spanish
Timeline
Title Clerk
03.2021 - Current
Administrative Asst
Coast
06.2019 - 03.2020
Law Clerk /Office Assistant
Gloyeski Law Office
04.2018 - 06.2019
Office Manager/Administrative Asst
Johnny’s Auto
11.2016 - 04.2018
Receptionist/Assistant
JT Mechanical
08.2014 - 11.2015
Adm Asst/Dispatcher
Ultra Mobile Imaging
05.2012 - 06.2014
High School Diploma -
Hialeah Miami Lakes Senior High School