Andrea McMaster
Louisburg
Summary
Highly organized professional with proven track record in coordinating complex tasks and ensuring seamless operations. Adept at managing schedules, resources, and stakeholders to achieve project goals effectively. Renowned for fostering teamwork and adapting to dynamic environments, making significant contributions to organizational success.
Experienced with project coordination, ensuring tasks are completed on time and within scope. Utilizes strong planning and organizational skills to manage resources effectively. Track record of enhancing team collaboration and streamlining workflows to drive project success.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Certifications + Consulting Coordinator
Epsten Group
02.2025 - Current
- Maintain and track capacity for department’s production staff through weekly division capacity report
- Maintain, track, and complete weekly department scheduling activities based on capacity of production staff and other scheduling considerations
- Monitor capacity constraints and communicate with Certifications + Consulting management team members about department capacity through weekly department capacity report
- Communicate weekly schedule and any relevant scheduling updates to management team and production staff
- Maintain department resources and support resource development efforts by updating online databases, stock language, and other essential resources using language furnished by Certifications + Consulting management team
- Maintain and track all Proven Provider Opportunity communication through the USGBC Salesforce, including quality report information and review complete notifications
- Book Teams calls with Opportunities for Pre-submittal and Post-Review phases of projects by contacting the subject matter expert for the selected rating system, any other relevant reviewers, and the Opportunity to coordinate schedules
- Monitor Salesforce communication for all Opportunities daily; send and coordinate customer service responses through Salesforce for all Proven Provider Opportunities
- Participate on Proven Provider Calls and/or Proven Provider Check-In Calls with GBCI, as necessary
- Communicate with GBCI liaison when functionality within Salesforce is limited, unavailable, or other general issues arise; communication can be sent via management team, if necessary
- Maintain call records for invoicing purposes
- Assist Certifications + Consulting management team in maintaining SOPs for all job functions
Commissioning Project Coordinator
Epsten Group
09.2023 - 02.2025
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Created job files for each project and maintained current data in each file.
- Maintained database and spreadsheets with accurate inventory and status.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Assisted with onboarding newly hired staff members and coached on task prioritization.
Procurement Representative
Black & Veatch Corporation
04.2022 - 08.2023
- Assist staff in ensuring deliverables and assignments are of high quality, free from errors, and meet the requirements of the project scope.
- Coordinate multiple resources to complete projects on time and within budget.
- Update bidders’ ledgers and journals with updated transaction information in MS Word and MS Excel.
- Liaising with internal project teams and maintaining relations with planning room relations
- Prepare bidding and conformed documents using MS Word and Acrobat Adobe/Bluebeam within 2 business days.
- Identify and resolve discrepancies or concerns by completing detailed research and analysis. Efforts result in 15% reduction in errors.
- Review for compliance and implement the company’s policy.
- Coordinate the negotiation process to include preparing the commercial negotiation positions and organizing negotiation meetings with vendors and the project team.
- Collaborate with internal project teams in setting up, manage, troubleshoot, and support to provide shared files and facilitate online communication.
- Coordinate the award and conforming process.
- File appropriate documents and follow Corporate and project filing rules.
Project Coordinator
Black & Veatch
04.2013 - 04.2022
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Played an active role in brainstorming sessions held for the purpose of generating innovative ideas/solutions which could potentially be incorporated into existing/new projects being undertaken by the company.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
- Decreased project completion times by efficiently prioritizing tasks and delegating responsibilities to team members.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Kept corporate and client information confidential, adhering to data safety measures.
- Photocopied, distributed and emailed documents to project managers.
- Enhanced team productivity with introduction of agile project management techniques, facilitating quicker adjustments to project scope.
- Reported regularly to managers on project budget, progress, and technical problems.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
Marketing Coordinator
EiKO Ltd.
08.2005 - 02.2012
- Oversaw business communications and coordinated event promotion to increase brand awareness to clients.
- Leveraged email, print and social campaign strategies to strengthen brand awareness with target consumers.
- Negotiated favorable terms and pricing agreements with booth designers, vendors, caterers, and other providers for service at special events, saving at least $25K of the $150K annually budget.
- Organized venues, assist with budget preparation, assist with balance sheets, kept accurate records of client and guest lists, structured company catering and events timelines.
- Planned, scheduled, and coordinated detailed design phases of large-scale projects.
- 5+ years’ experience in team management (teams of 2-5 colleagues) and project coordination.
Education
Bachelor of Applied Science - BASc - Project Management
University of Kansas
Lawrence, KS05.2027
Associate of Arts and Sciences – AAS - Business Administration and Management
Johnson County Community College
Overland Park, KSSkills
- Advanced MS Office Suite knowledge
- Project management
- Team development
- Analytical thinking and problem solving
- Excellent MS Excel spreadsheet development
- Technologically savvy
- Sensitive material handling
- Report analysis
- Technical support understanding
- Customer service expertise
- Excellent documentation skills
- Multitasking and organization
- Data entry
- Decision-making
- Work Planning and Prioritization
- MS office
- Project coordination
- Discretion and confidentiality
- Schedule coordination
- Document management
- Scheduling and calendar management
- Project Support
- Staff management
- Strategic planning
- Meeting coordination
- Event planning
- Project assistance
- Schedule management
- Administrative leadership
- Event coordination
- Database management
- Regulatory compliance
- Point of contact
- Staff supervision
- Best practices implementation
- Report writing
- Budget management
- Consulting
- Administrative oversight
- CRM software
- Business administration
- Problem-solving
- Time management
- Attention to detail
- Clear communication
- Team collaboration
- Adaptability and flexibility
- Verbal and written communication
- Task prioritization
- Deadline management
- Conflict resolution
- Client coordination
- Workflow management
- Vendor coordination
- Risk management
- Microsoft office
- Team leadership
- Phone and email etiquette
- Office management
- Scheduling
- Appointment scheduling
- New hire orientation
- Cross-functional collaboration
- Goal setting
Websites
Certification
- Centriq – IT Training & Certificates
- Microsoft 365 Technical training
- 10/2018 – Certified SharePoint Power User
Timeline
Certifications + Consulting Coordinator
Epsten Group
02.2025 - Current
Commissioning Project Coordinator
Epsten Group
09.2023 - 02.2025
Procurement Representative
Black & Veatch Corporation
04.2022 - 08.2023
Project Coordinator
Black & Veatch
04.2013 - 04.2022
Marketing Coordinator
EiKO Ltd.
08.2005 - 02.2012
Associate of Arts and Sciences – AAS - Business Administration and Management
Johnson County Community College
Bachelor of Applied Science - BASc - Project Management
University of Kansas
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