Summary
Overview
Work History
Education
Skills
Software
Timeline
Generic

Andrea Perez

Administrative Assistant
Charlotte,NC

Summary

Organized and dedicated individual with successful experience in fast-paced office settings. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Hardworking team-player with expertise completing various clerical tasks. Responsible and productive professional when working with little to no supervision.

Overview

27
27
years of professional experience
2
2
years of post-secondary education
1
1
Language

Work History

AP Specialist

Environamics Inc
08.2022 - 01.2025
  • Timely Entered over 150 vendor bills weekly
  • Reviewed invoices for appropriate documentation and approval prior to payment
  • Prioritized invoices according to cash discount potential and payment terms.
  • Prepared weekly check run
  • Matched invoices to checks, obtained signatures for checks and distributed checks accordingly.
  • Reconciled vendor statements and researched and corrected discrepancies.
  • Maintained files and documentation in accordance with company policy and accepted accounting practices.
  • Maintained good working relationships with vendors and resolved disputes.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Registered transactions and data on accounting database to track history and safeguard information
  • Updated accounting ledgers and journals to balance statements and maintain consistent records.
  • Maintained well-organized filing systems for all accounts payable documents, facilitating easy access when needed for reference or audit purposes.

Accounts Receivable Specialist/Executive Assistant

MacPacJack Association Management
03.2022 - 08.2022
  • Assisted owner as needed in every aspect of business matters
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Reconciled accounts and updated financial records with remarkable accuracy.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Managed 6 different associations and properties monthly
  • Posted several incoming checks, money orders, ACH payments, etc. with accuracy into correct tenant accounts

Account Service Specialist

Michael K Fish CPA PA
01.2017 - 03.2022
  • Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy.
  • Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
  • Identified, researched and resolved billing variances to maintain system accuracy and currency.
  • Generated and submitted invoices based upon established accounts receivable schedules and terms.
  • Followed up with appropriate parties to obtain prompt payments.
  • Handled high volume of in-bound calls pertaining to reconciliation of delinquent accounts.
  • Processed payment via telephone and in person with focus on accuracy and efficiency.
  • Generated accounts payable reports for management review to aid in financial and business decision making.
  • Produced and mailed monthly statements to customers and assisted with related requests for information and clarification.
  • Managed invoicing and payment processing operations.
  • Responded to inbound inquiries regarding accounts and payments.
  • Processed E-filing for completed signed tax returns and kept an accurate list of their status
  • Followed up on tax returns rejected by the IRS

Bookkeeper

Master Mechanical Services
08.2016 - 12.2016
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Kept equipment rental information up to date
  • Request or renewed permits as needed and kept them up to date
  • Requested inspections from county as needed
  • Supported operations by communicating with customers, filing documents and managing data.
  • Assist with service calls as needed
  • Create new customers and jobs as needed
  • Prepared vendor invoices and processed incoming payments.

Bookkeeper

Jhonny Salomon MD PA
10.2015 - 08.2016
  • Posted daily receipts and payments in accordance with corporate protocols.
  • Used QuickBooks accounting system to reflect accurate financial records.
  • Prepared daily bank, cash register deposit and reconciliation reports
  • Processed accounts payables and receivables
  • Kept up to date and alphabetically filing of paperwork
  • Kept accurate inventory of products and ordered them as needed
  • Prepared and reported monthly sales tax
  • Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
  • Calculated deductions and processed payroll for employees while maintaining detailed records of procedures.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Reviewed and processed employee expense reports and vendor invoices for payment.
  • Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.

Accounting Assistant

A1 Medical Imaging
04.2015 - 09.2015
  • Daily bank downloads, bank data entry, allocations and reconciliations
  • Used accounting software to prepare weekly and monthly multiple financial reports.
  • Daily tracking, remittance, reconciliations, and preparation of reports of cash deposits for 29 centers
  • Daily remittance of cash collected at corporate to Athena
  • Translation from Spanish to English as needed

Accounts Receivable Specialist

Suitor, Middleton, Cox & Associates
08.2014 - 04.2015
  • Processed bank downloads and enter owner payments into system on a daily basis
  • Performed targeted collections on past due accounts
  • Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
  • Tracked all money received and created deposits
  • Develop reports to detail aging and past due accounts
  • Analyze accounts to discover discrepancies and resolve variances promptly
  • Initiate collections proceedings against accounts past due
  • Monthly ACH payments run
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Streamlined daily reporting information entry for efficient record keeping purposes.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.

Accounting Assistant-Data Entry Specialist

Michael K Fish CPA PA
02.2009 - 04.2014
  • Prepared and completed process of 1099s
  • Corrected data entry errors to prevent duplication or data degradation.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month for different companies
  • Kept optimal quality levels to prevent critical errors and support team performance targets.
  • Scanned documents and saved in database to keep records of essential organizational information.
  • Developed and maintained courteous and effective working relationships.
  • Reviewed figures, postings and documents for correct entry, completeness and accuracy.
  • Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service.

Secretary/Administrative Assistant

Humberto Rubio & Associates
04.2008 - 02.2009
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Responded to inquiries from callers seeking information.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Sorted, opened and routed mail and deliveries to meet business requirements including international correspondence
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Executed billing tasks and recorded information in company databases.
  • Prepared new files and assigned tracking identification numbers, resulting in faster retrievals.
  • Answered central telephone system and directed calls accordingly.

Administrative Assistant

Tropical Pallets, Inc
01.2006 - 04.2008
  • Executed record filing system to improve document organization and management.
  • Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
  • Prepared vendor invoices and processed incoming payments.
  • Maintained payroll information by calculating, collecting and entering data.
  • Calculated salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination and garnishments
  • Delivered exceptional customer service on collection calls and maintained calm and professional demeanor.

Secretary/Administrative Assistant

Americana Village Condo Association
05.2005 - 01.2006
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Sorted, opened and routed mail and deliveries to meet business requirements.
  • Ran monthly billing and preparation of mail outs
  • Presented residency orientations to new residents
  • Created and updated records and files to maintain document compliance.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Routed business correspondence, documents and messages to correct departments and staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Responded to inquiries from callers seeking information.
  • Checked new residents references
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Screened visitors and issued badges to maintain safety and security

Secretary/Administrative Assistant

Tropical Pallets, Inc
11.2000 - 05.2005
  • Answering busy phone lines
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Up to date and alphabetically filing of paperwork
  • Receiving clients pallets orders
  • Correct distribution of mail
  • Handling of large amounts of cash on a daily basis
  • Tending of cash register
  • Daily invoicing
  • Bad accounts collection
  • Sorted, opened and routed mail and deliveries to meet business requirements.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Responded to inquiries from callers seeking information.

Collections Specialist

Worlwide Tourism Services, Inc
07.1998 - 11.2000
  • Counseled debtors on payment options and arranged installment agreements.
  • Efficiently developed ability to work in a fast paced environment
  • Effectively developed excellent telephone and communications skills
  • Developed ability to follow instructions and make decisions without supervision
  • Successfully gained experience working in different environments
  • Delivered exceptional customer service on collection calls and maintained calm and professional demeanor.
  • Processed payments and applied to customer balances.
  • Worked in call center environment handling manual and automatically dialed outbound calls.
  • Achieved performance goals on consistent basis.
  • Recorded all information regarding financial status of customers.

Education

High School Diploma -

Thompson Education
Scranton, PA
02.2000 - 02.2002

Skills

Computer Literacy

Work as Team Player

Quick Learner

Time Management Skills

Easily Able To Adapt To New Environments

Superior attention to detail

Account Reconciliation

Customer Response

Exceptional organization

Clerical Support

Software

Quickbooks

Ultratax

Practice CS

MS Office

Timeline

AP Specialist

Environamics Inc
08.2022 - 01.2025

Accounts Receivable Specialist/Executive Assistant

MacPacJack Association Management
03.2022 - 08.2022

Account Service Specialist

Michael K Fish CPA PA
01.2017 - 03.2022

Bookkeeper

Master Mechanical Services
08.2016 - 12.2016

Bookkeeper

Jhonny Salomon MD PA
10.2015 - 08.2016

Accounting Assistant

A1 Medical Imaging
04.2015 - 09.2015

Accounts Receivable Specialist

Suitor, Middleton, Cox & Associates
08.2014 - 04.2015

Accounting Assistant-Data Entry Specialist

Michael K Fish CPA PA
02.2009 - 04.2014

Secretary/Administrative Assistant

Humberto Rubio & Associates
04.2008 - 02.2009

Administrative Assistant

Tropical Pallets, Inc
01.2006 - 04.2008

Secretary/Administrative Assistant

Americana Village Condo Association
05.2005 - 01.2006

Secretary/Administrative Assistant

Tropical Pallets, Inc
11.2000 - 05.2005

High School Diploma -

Thompson Education
02.2000 - 02.2002

Collections Specialist

Worlwide Tourism Services, Inc
07.1998 - 11.2000

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Andrea PerezAdministrative Assistant