Andrea Portella

Oversee the full cycle Accounts Payable Process, while filing GST/HST and PST returns monthly. I supervise the work of the Accounting Specialist and report to the VP Controller. ECN used Great Plain Dynamics for 2 years. The company changed to SAP S/4Hana & Concur. I was part of the implementation team.

SAP S/4 Hana/Concur implementation:

• I was part of the SAP S/4hana/Concur implementation team. We went from Great Plain to SAP S4/Hana.
• Prepared the Accounts Payable module for the needs of the company.
• Developed a training guide for the Concur/Accounts Payable/ Fixed assets modules.
• The implementation took only 6 months.
• I helped to implement the AP automation project to automatized the whole AP process (utilized the workflow from receipt of the invoice to the payment of the invoice).

Accounts Payable tasks:

• Manage accurate and timely processing of invoices.
• Process full cycle daily corporate accounts payable.
• Review and code corporate accounts payable to appropriate cost centers.
• Process employees' expense reports in Concur.
• Process and pay Corporate Cards.
• Answer vendors’ and employees’ enquiries.
• Analyze trends in accounts payable to support strategic financial planning.
• Develop reports for senior management to outline expenditures, vendor spend and forecasting.
• Collaborate with other departments (Tax, Treasury & Accounting) to resolve billing issues promptly and maintain accurate financial records.
• Create new procedures to improve Accounts Payable process.
• Implement internal controls to mitigate risk of fraud, ensuring financial integrity within the organization.
• Support audit processes with well-organized documentation of accounts payable transactions, minimizing errors or discrepancies found during audits.
• Process 1099's at the end of the year.

Corporate Accounting Tasks:

• Prepare monthly project cost reports and variance analysis.
• Prepare month-end Journal Entries.
• Maintain the Fixed-Assets schedule current.
• Review accounts, resolved coding areas, and track recurring expenses for accrual entry.
• File Canadian VAT (HST/QST) returns on a monthly basis. (around 7 returns per months).
• Respond to different Canada Revenue Agency/Revenue Quebec audits (around 2 audits per year).
• Partner with finance team to complete month-end accruals and account reconciliations.
• Prepare working papers, reports and supporting documentation for audit findings.
• Reconcile Balance Sheets accounts on a monthly basis using Blackline.

• Reviewed and processed funding packages - proper approvals as well as the proper credit authorization (10 to 15 per day).
• Processed treasury wires and checks (around 70 per week, worth $1 to $2 million).
• Responded to Canada Revenue Agency/Revenue Quebec audit (approximately four per year).
• Processed accounts payable in US and Canada.
• Ensured sales tax compliance including filing and reconciliation of HST and GST and worked with Canadian provincial sales tax system.
• Reviewed and coded invoices to appropriate cost centers.
• Processed employees' expense reports (between 5 and 10 every 15 days).
• Responded to CRA/Revenue Quebec audit (approximately four per year).

Oversee all accounts payable while making sure corporate taxes as well as Sales taxes are filed on time and accurately. The company uses Deltek Vision.

• Supervised 4 A/P clerks.
• Coordinated, shared and verified work of the team responsible of accounts payable for the Quebec region.
• Trained and supervised new and existing employees.
• Responded to vendor and employees’ inquiries.
• Solved internal problems related to accounts payable and external problems related to vendors and payment of invoices.
• Implemented new Account Payable procedures.
• Year-end accruals.

• Entered vendors invoices.
• Verified and reconciled transactions.
• Responded to vendors and employees inquiries.
• Performed related clerk duties (word processing, maintaining filing and record system).
• Processed checks.