Andrea R. Birnbaum
Cedar Park
Summary
Dynamic Executive Assistant with over 20 years of comprehensive office and facilities management experience in global organizations. Expertise in supporting C-level executives and fostering seamless communication across all levels of the organization. Proven track record in enhancing employee experience, coordinating travel, and managing projects and events with precision. Self-motivated and results-oriented professional eager to contribute to an innovative, people-focused organization that values collaboration and growth.
Overview
18
18
years of professional experience
Work History
Local Employee Experience & Executive Assistant to CFO & CGO
Ceragon Networks
10.2024 - 10.2025
- Manage complex calendars for C-level executives ) CFO and CGO).
- Coordinate company-wide and local events (e.g., SKO 2025, offsites, mid-year training).
- Provide HR support for employee experience initiatives.
- Organize executive offsites and training programs.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated events and worked on ad hoc projects.
Project Manager Under CRO
Ceragon Networks
02.2023 - 10.2024
- Led major corporate events: SKO 2024, Mid-Year Training, President’s Club, Partner Program.
- Negotiated and managed third-party contracts related to project deliverables.
- Supported CRO group with executive and project assistance.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Coordinated material procurement and required services for projects within budget requirements.
- Proved successful working within tight deadlines and a fast-paced environment.
- Reported regularly to managers on project budget, progress, and technical problems.
- Monitored project progress, identified risks and took corrective action as needed.
- Developed and implemented project plans and budgets to ensure successful execution.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Managed cross-department coordination for key initiatives.
Administrative assistant and PA to executives
Cellebrite
07.2019 - 03.2022
- Managing the clerical aspect of the organization and coordinating it with all departments.
- Supporting the administrative requirements of internal teams in a pressurized office.
- Communicating effectively at all levels and providing reports to senior management.
- Manage calendars to executives.
- Maintained inventory of office supplies and placed orders.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Assisted coworkers and staff members with special tasks on daily basis.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Established administrative work procedures to track staff's daily tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
PA to CBO
Cellebrite
03.2020 - 06.2022
- Coordinate internal and external meetings.
- Work cross functionally with a global admin team to organize schedules and meetings.
- High response rate to emails, messages, and other communications.
- Prepare expense reports.
- Coordinate domestic and international travel arrangements and visas.
- Ensure and maintain confidentiality of all appropriate communications and documentation.
- Track, prioritize, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response.
- Prepare purchase orders and follow up on vendor inquiries.
- Take ownership of the CBO organization personnel and business priorities/needs
- Develop strong partnerships with Procurement Operations, Accounts Payable, and Legal teams
- Manage, coordinate, and support special projects as needed.
- Wrote reports & executive summaries.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Coordinated events and worked on ad hoc projects.
- Displayed absolute discretion at handling confidential information.
PA to site manager, Office Manager and Travel Coordinator
Thetaray
05.2016 - 07.2019
- Arranging travel, visas and accommodation for all employees
- Handling airport security, VIP and transportation services and hotel accommodation for corporate guests
- Maintaining the condition of the office and arrangements for necessary repairs
- Managing the clerical aspect of the organization and coordinating it with all departments
- Supporting the administrative requirements of internal teams in a pressurized office
- Communicating effectively at all levels and providing reports to senior management
- Ensuring that proper office evacuation procedures are in place in case of an emergency
Office Manager and Administration
Symantec Israel
01.2008 - 11.2015
- Planning, organizing and controlling the entire office administration
- Maintaining the condition of the office and arranging for necessary repairs
- Managing the clerical aspect of the organization and coordinating it with all departments
- Developing budgets and implementing them accordingly
- Work with human resource departments and hire candidates within the estimated budget
- Introduce new policies, rules and regulations and ensure they are followed
- Communicating effectively at all levels and providing reports to senior management, as required
- Handling airport security, VIP and transportation services and hotel accommodations for corporate guests
- Ensuring that proper office evacuation procedures are in place in case of an emergency
- Investigating and resolving invoice queries
Education
High School Diploma -
Ben Gurion High
IsraelSkills
- Oracle
- MS Office
- Priority
- Meeting planning
- Travel administration
- Document handling
- Office administration
- Mail management
- Meticulous attention to detail
- Schedule & calendar planning
- Project oversight
- Policy enforcement
- Conference planning
- Travel coordination
Websites
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 150+ employees.
- Awarded a bonus in recognition of personal and professional goals 3 years in a row.
Languages
English- Mother tongue level
Hebrew- Mother Tongue
Timeline
Local Employee Experience & Executive Assistant to CFO & CGO
Ceragon Networks
10.2024 - 10.2025
Project Manager Under CRO
Ceragon Networks
02.2023 - 10.2024
PA to CBO
Cellebrite
03.2020 - 06.2022
Administrative assistant and PA to executives
Cellebrite
07.2019 - 03.2022
PA to site manager, Office Manager and Travel Coordinator
Thetaray
05.2016 - 07.2019
Office Manager and Administration
Symantec Israel
01.2008 - 11.2015
High School Diploma -
Ben Gurion High
National Service
- 1983-1985 Israeli Army
- Honorably discharged