Andrea Smith
Palm Bay,FL
Summary
Executive Assistant and Army Veteran offering 10+ years of experience in supporting executive leadership with proven track record of managing high-level administrative tasks. Efficiently coordinated schedules, communications, and travel arrangements, ensuring seamless operations. Demonstrated expertise in project coordination and problem-solving, enhancing workflow efficiency and team collaboration.
Overview
16
16
years of professional experience
Work History
Information Specialist
Jackson State University/Public Safety
01.2025 - Current
- Used database to research, gather, analyze and present data.
- Prepared reports by collecting, analyzing, and summarizing information.
- Researched and analyzed information into briefing papers, reports and project papers.
- Collected and distributed messages to team members and managers to support open communication and high customer service.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Monitored and screened visitors to verify accessibility to inter-office personnel.
- Issue student's college IDs and decals for student's cars
- Ensure Staff and Students have access to the appropriate buildings and gates
Data Analyst
Marriott International
05.2022 - 03.2024
- Enhanced business efficiency by identifying trends and patterns in complex datasets.
- Streamlined data processing for faster results by implementing advanced analytics tools.
- Improved decision-making processes with accurate data analysis and visualization techniques.
- Developed custom algorithms to optimize data mining, increasing the effectiveness of analytical insights.
Payroll Technician
Chase Staffing Company
01.2020 - 05.2022
- Process and review drivers' trip sheets by entering mileage, time, adjust hour when needed, and closed out weekly pay
- Review all paperwork to ensure all forms are done correctly with appropriate codes and authorization to ensure payouts are done efficiently
- Provide one on one contact with drivers to ensure pay is done and by policies and regulations in a timely manner
- To discuss any issues that conflict with pay to make sure they a have accurate pay for the week
- Pay adjustment, maintenance, miss punches, and invoices entry
- Managed a diverse portfolio of accounts, ensuring timely communication and effective problem resolution.
- Streamlined internal processes for better efficiency in account management tasks.
- Coordinated with internal teams to facilitate prompt delivery of client projects.
Store Manager
Country Girls Seafood Café
01.2017 - 01.2020
- Successfully wrote a business plan for this small business owner and a startup entrepreneur reducing the opening time by half
- Expertly processed the paper work for permits while guaranteeing each permits was approve through the County
- Initiated, coordinated, scheduled, and on boarded new vendor accounts prior to opening reducing the need to recruit new vendor
- Promptly processed payment for goods and services as well as employees timecards and payroll
- Trained employee to up hold state standards and regulations ensure the business stayed in compliance and good standing
- Conduct training and evaluation for employees on the company's policy and procedures when there were areas that needed improvement a corrective action plan was created promptly.
- Increased accuracy of financial reports by reconciling accounts, identifying discrepancies, and rectifying errors in a timely manner.
- Assisted in annual budget preparation by providing timely and accurate account balance information to the finance department.
Human Resource Generalist
Central Texas College
01.2013 - 02.2014
- Created a system for reviewing 100's of applications and resumes to improve the college's chances of recruiting the best candidate for the position
- Identify all developmental needs and acquisitions the talent for all of the departments in the college
- Developed, launched and administered new hire orientation program streamlining the on-boarding process
- Supported compliance projects college wide for receipt of updated policies (conflict of interest, sexual harassment, drug-free workplace)
- Expertly processed promotions, rate changes, terminations and other changes affecting human resources payroll
- Unsurpassed record of establishing integrity, credibility, and communication with staff and client teams specializing in creating seamless workflow environments.
92G Culinary Specialist
US Army
09.2009 - 11.2012
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Worked well in a team setting, providing support and guidance.
- Improved unit efficiency by maintaining accurate inventory records and promptly processing requests for supplies.
- Enhanced readiness levels by ensuring timely distribution of equipment, clothing, and tools to unit personnel.
- Reduced supply shortages with diligent monitoring of stock levels and proactive reorder recommendations.
- Contributed to unit preparedness, preparing detailed reports on supply status and availability for command review.
- Assisted in budget management by accurately forecasting supply requirements and providing cost-effective procurement suggestions.
- Managed hazardous materials in compliance with federal regulations, ensuring safe handling and disposal procedures were followed.
Education
Associate Degree - Medical Assistant
Kee Business College
Newport News, VA12.2005
High School Diploma -
Hinds AHS High School
Utica05.2002
Associate Degree of Science in Business Management -
Vista College
Killeen, TX06.2018
Skills
- Solving Problems
- Data Management
- Time Management
- Excellent Communication Skills
- Training / Development
- Organization Skills
- Finance
- Budget Management
- Quarterly reviews
- Invoicing
- Month-end reporting
Technology Skills
Microsoft Office (Word, Excel, Power Point, Outlook) Intuit QuickBooks and Payroll Systems, Mac / Microsoft Windows, Patience, Knowledge of my environment, Respectful and understanding to my clients and customers, Time managing, Active listen, Problem solving, Positive Attitude
Timeline
Information Specialist
Jackson State University/Public Safety
01.2025 - Current
Data Analyst
Marriott International
05.2022 - 03.2024
Payroll Technician
Chase Staffing Company
01.2020 - 05.2022
Store Manager
Country Girls Seafood Café
01.2017 - 01.2020
Human Resource Generalist
Central Texas College
01.2013 - 02.2014
92G Culinary Specialist
US Army
09.2009 - 11.2012
Associate Degree - Medical Assistant
Kee Business College
High School Diploma -
Hinds AHS High School
Associate Degree of Science in Business Management -
Vista College
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