Andrea Spencer
Oakland,CA
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
17
17
years of professional experience
1
1
Certification
Work History
C-Suite Executive Assistant
Exelixis
05.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
Senior Executive Assistant
Nektar Therapeutics
09.2021 - 04.2022
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for five executives.
Executive Assistant
AbbVie
05.2013 - 09.2021
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Updated and maintained confidential databases and records.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
Assistant (General Management)
AT&T
11.2007 - 05.2013
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
Education
Master of Science - Management
Southern New Hampshire University
Manchester, New Hampshire2015
Bachelor of Science - Sociology
Troy University
Troy, AL2012
Skills
- Executive Support
- Project Management
- Relationship Building
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Calendar Management
- Travel Coordination
Certification
- Six Sigma Certification
Timeline
C-Suite Executive Assistant
Exelixis
05.2022 - Current
Senior Executive Assistant
Nektar Therapeutics
09.2021 - 04.2022
Executive Assistant
AbbVie
05.2013 - 09.2021
Assistant (General Management)
AT&T
11.2007 - 05.2013
- Six Sigma Certification
Master of Science - Management
Southern New Hampshire University
Bachelor of Science - Sociology
Troy University
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