Summary
Overview
Work History
Education
Skills
Career Experience
Timeline
AccountManager
ANDREA Y. INGERSOLL

ANDREA Y. INGERSOLL

McDonough,GA

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

18
18
years of professional experience

Work History

Executive Administrative Assistant

Kelly Services BPO - Astellas Global (Contractor)
12.2022 - Current
  • Supports development functions of organization through clerical and project coordination tasks
  • Create all purchase orders and requisition forms as needed
  • Create and execute contracts and confidentially agreements between company and suppliers
  • Manage and prioritize partners' schedules to ascertain that their time is focused on critical, strategic issues
  • Orchestrate communications, monitor requests, and identify those that require immediate attention
  • Organizes executive team building engagements
  • Onboarding of new departmental hires.
  • Organized travel arrangements, ensuring smooth transitions for executives during business trips.
  • Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.

Administrative Assistant

Radial Distribution
09.2021 - 12.2022
  • Supported development functions of organization through clerical and project coordination tasks
  • Vendor Collaboration
  • Created all purchase orders and requisition forms as needed
  • Audited invoices for accuracy and validity and submit to Accounts Payable for payment
  • Calculated Distribution Center departmental training & project hours for submission to Corporate Headquarters
  • Collaborated with all Distribution Center departments to ensure seamless operation of facility
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Assisted development and implementation of new administrative procedures.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Created Expense Reports for Executive Team
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.

Administrative Assistant

Tory Burch Distribution Center
01.2020 - 09.2021
  • Created all purchase orders and requisition forms as needed
  • Audit invoices for accuracy and validity and submit to Accounts Payable for payment
  • Calculated Distribution Center departmental training & project hours for submission to Corporate Headquarters
  • Collaborated with all Distribution Center departments to ensure seamless operation of facility
  • Implemented new processes to streamline accuracy and onboarding of temporary associates.
  • Facilitated collaboration within team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure smooth integration into team.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.

Legal Administrative Assistant

Constangy, Brooks, Smith & Prophete, LLP
10.2006 - 04.2019
  • Compiled, proofread, and revise drafts of legal documents and reports
  • Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Scheduled and coordinated meetings between legal teams and clients.
  • Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Provided exceptional customer service when interacting with clients fostering strong relationships and positive outcomes.
  • Handled high volumes of incoming calls professionally while directing inquiries to appropriate personnel within firm.
  • Increased productivity by anticipating attorney needs and providing proactive support in various administrative tasks.
  • Safeguarded confidential information with strict adherence to privacy policies and professional discretion.
  • Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
  • Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information.
  • Worked with outside vendors to coordinate purchasing of supplies and maintenance of office complex.
  • Instrumental in daily record keeping with electronic and hard copy filing of documents
  • Key liaison between internal and external stakeholders, obtaining relevant information from other organizations or agencies as necessary to support legal department
  • Streamlined organizational efficiency, creating and prioritizing information while generating reference tools and databases for simple use by office team
  • Facilitated successful office operations through accurate preparation and formatting of legal and management reports
  • Researched and prepared reports for AAP matters, entering billable hours, and procuring vendor checks
  • Orchestrated meetings, schedules, and travel arrangements for legal team and visiting professionals.

Education

Bachelor of Arts in Organizational Management -

Oglethorpe University
Atlanta,GA
08.2025

Skills

  • Expense Reporting
  • Office Management
  • Master calendar management
  • Maintaining Schedules
  • Travel Arrangements
  • Executive Support
  • Advanced MS Office Suite
  • Executive Schedule Management

Career Experience

  • Kelly Services BPO - Astellas Global (Contractor), Executive Administrative Assistant, 12/2022, Present, Supports development functions of organization through clerical and project coordination tasks., Create all purchase orders and requisition forms as needed., Create and execute contracts and confidentially agreements between company and suppliers., Manage and prioritize partners' schedules to ascertain that their time is focused on critical, strategic issues., Orchestrate communications, monitor requests, and identify those that require immediate attention., Organizes executive team building engagements., Onboarding of new departmental hires.
  • Radial Distribution, Administrative Assistant, 09/2021, 12/2022, Supported development functions of organization through clerical and project coordination tasks., Vendor Collaboration, Created all purchase orders and requisition forms as needed., Audited invoices for accuracy and validity and submit to Accounts Payable for payment., Calculated Distribution Center departmental training & project hours for submission to Corporate Headquarters., Oversee supply inventory for Distribution Center., Collaborated with all Distribution Center departments to ensure seamless operation of facility., Created Expense Reports for Executive Team, Onboarded new hires and seasonal hires on safety and benefits.
  • Tory Burch Distribution Center, Administrative Assistant, 01/2020, 09/2021, Supports development functions of organization through clerical and project coordination tasks., Vendor Collaboration, Create all purchase orders and requisition forms as needed., Audit invoices for accuracy and validity and submit to Accounts Payable for payment., Calculate Distribution Center departmental training & project hours for submission to Corporate Headquarters., Oversee supply inventory for Distribution Center., Collaborate with all Distribution Center departments to ensure seamless operation of facility., Implemented new processes to streamline accuracy and onboarding of temporary associates.
  • Constangy, Brooks, Smith & Prophete, LLP, Legal Administrative Assistant, 10/2006, 4/2019, Performed accurate legal research and analysis., Compiled, proofread, and revise drafts of legal documents and reports., Instrumental in daily record keeping with electronic and hard copy filing of documents., Key liaison between internal and external stakeholders, obtaining relevant information from other organizations or agencies as necessary to support the legal department., Streamlined organizational efficiency, creating and prioritizing information while generating reference tools and databases for simple use by the office team., Facilitated successful office operations through accurate preparation and formatting of legal and management reports., Researched and prepared reports for AAP matters, entering billable hours, and procuring vendor checks., Orchestrated meetings, schedules, and travel arrangements for the legal team and visiting professionals.

Timeline

Executive Administrative Assistant

Kelly Services BPO - Astellas Global (Contractor)
12.2022 - Current

Administrative Assistant

Radial Distribution
09.2021 - 12.2022

Administrative Assistant

Tory Burch Distribution Center
01.2020 - 09.2021

Legal Administrative Assistant

Constangy, Brooks, Smith & Prophete, LLP
10.2006 - 04.2019

Bachelor of Arts in Organizational Management -

Oglethorpe University

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ANDREA Y. INGERSOLL