Summary
Overview
Work History
Skills
Education and Training
References
Timeline
Generic
Andria Lipps

Andria Lipps

Lancaster,PA

Summary

I am a very driven, analytical person with great communication skills. I can manage several projects at once and work both individually and in teams. I have worked in the book publishing industry for more than 25 years, and I have a solid foundation in accounting and business. I have extensive experience with accounts receivable and payable. In addition, I have a great deal of experience managing royalty payments, subscriptions, and other recurring income sources. I'm adaptive and proficient at understanding new job positions and tasks. I have extensive experience in creating procedures, streamlining processes, and improving departmental efficiency.

Overview

26
26
years of professional experience

Work History

Royalty Manager

Fox Chapel Publishing Co., Inc.
Mount Joy, PA
09.2019 - Current
  • Reviewed and resolved disputes regarding royalty payments.
  • Prepared regular reports detailing all outstanding royalties due or receivable.
  • Created detailed spreadsheets outlining all past and present royalty information for review by management.
  • Maintained accurate records of royalty payments and royalties due to publishers, authors, and other rights holders.
  • Communicated with publishers, authors, and other rights holders regarding any questions about their royalty statements or payment status.
  • Ensured that all royalty payments were received in a timely manner.

Sales Support, Accounts Payable, AR Specialist

Fox Chapel Publishing Co., Inc.
Mount Joy, PA
05.2019 - Current
  • Temporarily took on the Sales Support Role which consisted of taking customers' orders, processing invoices, and importing sales into the software system. Streamlined department, and trained a new staff member to take on the role.
  • Temporarily took on the Accounts Payable role twice which consisted of entering all vendor invoices and paying via check or ACH accurately and on time. Making month-end GL entries, bank reconciliation, and other AP tasks as necessary. Cleaned up and streamlined this role, created procedures and processes, and trained a new employee to take on the role.
  • Temporarily took on AR Specialist and Collections role until a new employee is hired. My role includes recording customer payments, reconciling returns and credit memos to payments, importing e-commerce sales data, providing reports to upper management, posting month-end GL entries for e-commerce platforms, and reconciling cash and credit prepayment accounts. Past due balance notification and collection. I Streamlined processes, created procedures, and will train new employees once hired.
  • Reporting Specialist - run financial, sales and freight analysis reports as requested.

Marketing Assistant

Fox Chapel Publishing Co., Inc.
East Petersburg, PA
02.2017 - 05.2019
  • Generated mailing lists for catalog mailings and promotional mailings
  • Generated and maintained source and promotional tracking codes
  • Added new products to the website ensuring they are placed in the correct category.
  • Pulled data and generated file layouts for new catalog creation as needed.

Accounting Assistant

Fox Chapel Publishing Co., Inc.
East Petersburg, PA
01.2010 - 01.2014
  • Prepared and distributed monthly reports for the sales, marketing and accounting departments
  • Assisted accounting in processing royalty statements and checks, closing jobs, and end of month procedures, which included, reconciling cash accounts and reclassifying sales into appropriate GL accounts
  • Assisted Accounting Manager in analyzing and correcting incorrect data in systems, resource for Accounting manager in utilizing software program
  • Completed special projects for department as needed.

Subscriptions/Circulation

Fox Chapel Publishing Co., Inc.
East Petersburg, PA
07.2003 - 01.2009
  • Maintain database of up to 60,000 subscribers; ensure files are updated and mailing labels are received by printer before deadline
  • Monitor and order inventory for renewal and invoice series as needed
  • Prepare and distribute monthly reports for the sales, marketing and accounting departments
  • Train current and new employees in specialty book publishing and magazine software
  • Assist marketing department with creation of new source codes for promotional pieces, capability of system to work with specials on web, phone and mail
  • Manage annual direct mail campaigns, including list acquisition, coordination of files and preparing instructions for mail house ensuring mail piece is sent as scheduled
  • Assist accounting in processing royalty statements and checks, closing jobs, and end of month procedures, which include, reconciling cash accounts and reclassifying sales into appropriate GL accounts
  • Resource to all employees for information upon request as needed.

Business Manager

Fox Chapel Publishing Co., Inc.
East Petersburg, PA
01.1998 - 04.2003
  • Managed daily, monthly, and annual A/P, A/R, GL functions for $4 million specialty book/magazine publisher
  • Reconciled asset accounts monthly, ensured accuracy of financial statements by monitoring expense allocation, job costing, royalty, and rights
  • Performed bimonthly payroll activities for up to 20 employees, including reporting and bank reconciliation
  • Developed Standard Operating Procedures for all Accounting, Human Resource, MIS, and Customer Service tasks, assembled information in 30-page manual, created training materials, and instructed up to 15 staff on new policies
  • Supervised and formally evaluated performance of 1 staff member
  • Oversaw all technical activities, served as resource to all staff for accounting, customer service, and software issues, and acted as point of contact for telephone and computer vendors
  • Reviewed computer programs prior to purchase to ensure functionality and compatibility
  • Devised, implemented, troubleshot, and enhanced existing software, and recommended upgrades/enhancements to maintain usability
  • Created reports to illustrate and compare production and fiscal progress to general business plan and departmental goals
  • Constructed Access database to track advertising sales for 2 quarterly magazines with more than 100 clients
  • Reviewed all marketing materials to ensure compliance with internal systems and USPS mailing guidelines
  • Oversaw UPS/Federal Express software implementations, trained staff on domestic and international mailing procedures
  • Assisted with all phases of managing annual Open House with 2-day attendance in excess of 3,000
  • Decreased inefficiencies in Business Department by maximizing software capabilities, analyzing and streamlining process flow, creating standard operating procedures, and training staff
  • Reduced month-end closing time from 15 to 10 business days.

Skills

  • Proficient in: Windows, Microsoft Office Suite, ACUMEN Book Publisher, Lynx Subscription Module, QuickFill Subscription Module
  • Customer Service
  • Administrative Support
  • Database Administration
  • Report Creation
  • Invoicing
  • Bank Account Reconciliations
  • Finance
  • Process Management
  • Documentation
  • AP and AR Management
  • Account Reconciliation
  • Budget Management
  • Journal Entries
  • Process Improvement

Education and Training

  • Train the Trainer/Technical Leader, Entirety Management, Lancaster, PA, 2002
  • Business Management Systems, Greenfield Management Systems, Lancaster, PA, 2001
  • Accounting Course work, Harrisburg Area Community College, Lancaster, PA
  • Diploma—Business Curriculum, Penn Manor High School, Millersville, PA

References

Available Upon Request

Timeline

Royalty Manager

Fox Chapel Publishing Co., Inc.
09.2019 - Current

Sales Support, Accounts Payable, AR Specialist

Fox Chapel Publishing Co., Inc.
05.2019 - Current

Marketing Assistant

Fox Chapel Publishing Co., Inc.
02.2017 - 05.2019

Accounting Assistant

Fox Chapel Publishing Co., Inc.
01.2010 - 01.2014

Subscriptions/Circulation

Fox Chapel Publishing Co., Inc.
07.2003 - 01.2009

Business Manager

Fox Chapel Publishing Co., Inc.
01.1998 - 04.2003

Similar Profiles

CREATE PROFILE
Andria Lipps