Aneesah Abdallah
West Babylon
Summary
Experienced Meeting Planner adept at orchestrating seamless events from concept to execution. Skilled in budget management, vendor relations, and compliance. Effective communicator and team leader, committed to delivering unforgettable experiences.
Overview
3
3
years of professional experience
Work History
Meeting Planner
Worldwide Business Research
12.2023 - Current
- Oversaw large-scale events, accommodating 400-2,000 attendees, generating revenues from $500k to higher. Led end-to-end management, including event strategy, forecasting, and flawless execution.
- Coordinated all aspects of events, including catering/Banquet Event Orders (BEOs), hotel accommodations, meeting room setups, security, vendor arrangements, signage, staffing, and logistical requirements.
- Prepared Requests for Proposals (RFPs) and conducted bid analyses for current and future conferences, optimizing vendor selection and cost-effectiveness.
- Provided comprehensive training to event coordinators, imparting essential knowledge on various planning processes and procedures.
- Managed budgets, creating monthly forecasts and overseeing financial allocations to optimize resource utilization and cost efficiency while maintaining high-quality attendee experiences and event outcomes.
- Maintained databases for speaker and sponsor records, ensuring accurate and up-to-date information for effective event planning and management.
- Ensured compliance with local regulations, permits, and licenses, proactively addressing potential risks associated with event hosting.
Event Coordinator
Worldwide Business Research
New York, NY
06.2022 - 12.2023
- Assisted with coordinating large-scale corporate events with 400+ attendees and VIP events with Fortune 1000 clients
- Managed onsite event logistics, including scheduling for executives, ensuring smooth event flow, and liaising with hotel staff
- Handled travel arrangements for staff and clients, researched venues, and sourced vendors for offsite functions
- Managed 1-1 meetings for smaller scale events, organized meeting schedules, and facilitated sponsor and attendee outreach using Eventsair software
- Assisted in meticulous budget planning and resource allocation to ensure cost-effective event execution
- Collaborated with clients and team members to develop innovative event themes, enhancing overall event experiences.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
Events Production Assistant
Worldwide Business Research
10.2021 - 06.2022
- Supported 15 conference producers in organizing corporate conference events across the U.S
- Through various administrative tasks
- Managed event websites, made small event app edits, and tracked speaker/sponsor updates using the Oracle system
- Led speaker preparation calls, coordinated with high-level professionals, and extracted necessary information (logos, photographs, bios) from speakers
- Assisted in running sessions for conference producers, providing onsite leadership and ensuring smooth event execution
- Led individual track sessions, demonstrating strong organizational and facilitation skills during corporate events.
Jr. Account Manager
Exclamation Group
02.2021 - 07.2021
- Managed diverse administrative tasks, including calendar management, call coordination, and office administrative duties
- Supported the Senior Account Manager and Senior Producer/CEO in planning and executing luxury and corporate events, averaging budgets of $200K+
- Conducted market research for brand outreach and engaged with sponsors to enhance event partnerships
- Maintained project documents such as client event decks, contact sheets, agendas, meeting notes, and new business tracking
- Assisted in venue research and liaised with various vendors for both luxury and corporate events, ensuring seamless event operations.
Education
M.S. Event Management, Program -
New York University
12.2021
Bachelor of Arts, Globalization/ Minor in Business Administrations -
University at Albany, State University of New York
05.2019
Skills
- Registration management
- Venue Selection
- Guest Management
- On-site Execution
- Post-event Analysis
- Staff Training
- Contract Negotiation
- Events logistics management
- Effective Communication
- Problem-Solving
- Clear Communication
- Adaptability and Flexibility
Community Service
Destiny Bound INC., Chief Marketing/ Events Officer, 2019, Present, Aid in seeking out fundraiser opportunities that match the value and goals of the company, In charge of creating fundraiser events within the organizations budget, In charge of creating marketing, Assist in the planning and day-of execution of events, including tracking guest lists and company participation
Timeline
Meeting Planner
Worldwide Business Research
12.2023 - Current
Event Coordinator
Worldwide Business Research
06.2022 - 12.2023
Events Production Assistant
Worldwide Business Research
10.2021 - 06.2022
Jr. Account Manager
Exclamation Group
02.2021 - 07.2021
M.S. Event Management, Program -
New York University
Bachelor of Arts, Globalization/ Minor in Business Administrations -
University at Albany, State University of New York
Similar Profiles
Harvey GolubHarvey Golub
Sponsorship Director at Worldwide Business ResearchSponsorship Director at Worldwide Business Research
CHRISTINA JOHNSONCHRISTINA JOHNSON
Human Resources Generalist at Worldwide Business ResearchHuman Resources Generalist at Worldwide Business Research
HISHAM MIRZAHISHAM MIRZA
Project Lead at Worldwide Business Research, WBRProject Lead at Worldwide Business Research, WBR