Summary
Overview
Work History
Education
Skills
Timeline
Generic

Angel Parkin

Bradford,VT

Summary

Proficient Administrative Assistant with more than 20 years of experience in administrative functions and office management, sixteen of those years being in a school setting. Known for reliability and adapting to dynamic work environments, I am a meticulous, dependable collaborator with strong organizational skills, a positive attitude with the ability to manage and handle multiple priorities and situations. All while possessing a mindset to ensure seamless team operations and goal achievement.


Overview

32
32
years of professional experience

Work History

Administrative Assistant to Co-Principals

Oxbow High School
07.2024 - Current
  • Manage schedules and calendar coordination for administration, optimizing time and resource allocation.
  • Facilitate communication between departments to ensure seamless information flow and collaboration.
  • Assist in preparing reports and presentations, ensuring accuracy and adherence to deadlines.
  • Optimize calendar management for administration by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Organize office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Collaborate on special projects as assigned by administration, contributing research findings or coordinating event logistics as needed for success.
  • Facilitate collaboration within team by organizing regular faculty meetings.
  • Identify and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Coordinate and Assign Substitutes
  • Back-up for Student Secretary and other roles as necessary
  • Budget monitoring and developing
  • Assist administration with monthly communications and board reports
  • Coordinate all staff evaluations
  • Policy and Procedure Development
  • Enrollment paperwork
  • Graduation Coordinator
  • Newspaper, facebook and website publicity


Payroll Specialist/Medicaid Clerk

Rivendell Interstate School District
02.2022 - 06.2024
  • Smooth effective operation in RA office
  • Perform all centralized payroll functions for school district
  • Compile all information needed for processing the payroll for each pay period including pay rate changes, deduction changes, new hires, terminations, etc.
  • Conduct the processing of the employee payroll
  • Monitor accuracy of timesheets as reported
  • Ensure employees are being paid from valid accounts. Regularly monitors and audits accounting codes assigned to employees to verify accuracy
  • Maintain records and prepare payroll-related government reports and records based on state and federal guidelines. (e.g., quarterly reports, W-2's, 1095's)
  • Collaborate with Business Administrator to ensure compliance for ACA reporting
  • Provide payroll information to insurance and government auditors
  • Fill special requests for payroll data from faculty and staff for banks, credit agencies and schools
  • Organize and maintain various files and records related to payroll accounting functions, such as correspondence, cancelled checks, timesheets, personnel action forms, and deduction authorizations
  • Confer regularly with the HR team, other district administrative offices, and individual faculty and staff members: exchange information, explain policies and procedures, investigate, and resolve problems
  • Deal with insurance carriers, government agencies, and other outside the district regarding payroll matters
  • Prepare and transmit bi-weekly tax deposits, ACH payroll deposits, and report for the VT and NH State Teachers' Retirement Systems
  • Inform employees in advance of any issues or changes impacting his/her paycheck
  • Oversee, record, track and monitor leaves and attendance for district in accordance with the governing master agreement, contract or leave policy to ensure timely and accurate reporting of attendance
  • Train all district staff in application of Frontline Education software/modules and train administrative assistants on all procedures as necessary
  • Set up new employees in time and attendance, positions, and locations
  • Train and assist administrative assistant at Rivendell Academy, Samuel Morey Elementary and Westshire Elementary
  • I brought in over $88,000 in Medicaid reimbursement. The most RISD has every received
  • Administrator of EdDocVermont
  • Ensure IEPs are current and Medicaid files are complete for monthly state audits
  • Ensure IEP meets Medicaid reimbursement requirements
  • Ensure all providers have the proper documents and their licensing is up to date
  • Provide yearly training for all Special Educators and Learning Coaches
  • Provide support to our new Special Education Director
  • Collaborated with the Superintendent on RISD policy and procedures
  • Compare and update policies to ensure compliance with VSBA

Payroll Specialist/Medicaid Clerk

Rivendell Interstate School District
02.2022 - 06.2024
  • Smooth effective operation in RA office
  • Perform all centralized payroll functions for school district
  • Compile all information needed for processing the payroll for each pay period including pay rate changes, deduction changes, new hires, terminations, etc.
  • Conduct the processing of the employee payroll
  • Monitor accuracy of timesheets as reported
  • Ensure employees are being paid from valid accounts. Regularly monitors and audits accounting codes assigned to employees to verify accuracy
  • Maintain records and prepare payroll-related government reports and records based on state and federal guidelines. (e.g., quarterly reports, W-2's, 1095's)
  • Collaborate with Business Administrator to ensure compliance for ACA reporting
  • Provide payroll information to insurance and government auditors
  • Fill special requests for payroll data from faculty and staff for banks, credit agencies and schools
  • Organize and maintain various files and records related to payroll accounting functions, such as correspondence, cancelled checks, timesheets, personnel action forms, and deduction authorizations
  • Confer regularly with the HR team, other district administrative offices, and individual faculty and staff members: exchange information, explain policies and procedures, investigate, and resolve problems
  • Deal with insurance carriers, government agencies, and other outside the district regarding payroll matters
  • Prepare and transmit bi-weekly tax deposits, ACH payroll deposits, and report for the VT and NH State Teachers' Retirement Systems
  • Inform employees in advance of any issues or changes impacting his/her paycheck
  • Oversee, record, track and monitor leaves and attendance for district in accordance with the governing master agreement, contract or leave policy to ensure timely and accurate reporting of attendance
  • Train all district staff in application of Frontline Education software/modules and train administrative assistants on all procedures as necessary
  • Set up new employees in time and attendance, positions, and locations
  • Train and assist administrative assistant at Rivendell Academy, Samuel Morey Elementary and Westshire Elementary
  • I brought in over $88,000 in Medicaid reimbursement. The most RISD has every received
  • Administrator of EdDocVermont
  • Ensure IEPs are current and Medicaid files are complete for monthly state audits
  • Ensure IEP meets Medicaid reimbursement requirements
  • Ensure all providers have the proper documents and their licensing is up to date
  • Provide yearly training for all Special Educators and Learning Coaches
  • Provide support to our new Special Education Director
  • Collaborated with the Superintendent on RISD policy and procedures
  • Compare and update policies to ensure compliance with VSBA

Administrative Assistant to the Head of Schools/Rivendell Academy Principal

Rivendell Academy
08.2017 - 02.2022
  • Smooth effective operation in RA office
  • Performing clerical/secretarial duties for Head of Schools/Principal
  • Managed Head of Schools/Principal daily calendar
  • Assisting with special projects
  • RA Office Manager
  • Summer Mailings
  • Back up for Student Support Secretary
  • Supports RA Driver Education Program including paperwork and scheduling
  • Prepares annual budget with supervisor and maintains knowledge of budget
  • Safety Team member for the Academy as well as the district wide team. I was responsible for agenda and minutes for each meeting
  • Academy Registrar, maintaining state register, required emergency drills, student enrollment and student records, state reporting as required including student census and educator course transcript
  • Maintains student files - permanent records and student database (MMS)
  • Tuition billing in consultation with District's CFO
  • Responsible for graduation including diplomas, cap & gown orders, programs, set up
  • Coordinating other school special events such as Expo, Honor Banquets etc.
  • Maintains requests of field trips and updating calendar
  • Social Media Posts for athletics, school functions, school news as well as posting on town list serves
  • Payroll preparation
  • Responsible for all RA Student Activity Accounts (receiving cash, receipt cash, disbursing checks, balancing/reconciling accounts)
  • Responsible for all ordering and tracking of RA budget through excel sheet and reporting to supervisor of current budget spending balances
  • Responsible for RA accounts payable (processing invoices weekly maintaining purchase orders, accounting coding, preparing submission to District Office for payment)
  • Works with Head of Schools regarding Committee on Learning district wide (COL)
  • Maintain Petty Cash
  • Tracks High School fundraising
  • Employer's First Report of Occupational Injury or Disease in accordance with NH and VT regulations for RA employees in coordination with the District's Human Resources Office
  • Orientation for staff
  • End of year checkouts for staff
  • Professional Development are processed and reimbursed in a timely manner
  • Staff Observations
  • Sharing responsibility with RA Secretary providing support to the Dean of Students
  • Track absences and leave balances
  • Back up to school nurse

Administrative Assistant to the Head of Schools/Rivendell Academy Principal

Rivendell Academy
08.2017 - 02.2022
  • Smooth effective operation in RA office
  • Performing clerical/secretarial duties for Head of Schools/Principal
  • Managed Head of Schools/Principal daily calendar
  • Assisting with special projects
  • RA Office Manager
  • Summer Mailings
  • Back up for Student Support Secretary
  • Supports RA Driver Education Program including paperwork and scheduling
  • Prepares annual budget with supervisor and maintains knowledge of budget
  • Safety Team member for the Academy as well as the district wide team. I was responsible for agenda and minutes for each meeting
  • Academy Registrar, maintaining state register, required emergency drills, student enrollment and student records, state reporting as required including student census and educator course transcript
  • Maintains student files - permanent records and student database (MMS)
  • Tuition billing in consultation with District's CFO
  • Responsible for graduation including diplomas, cap & gown orders, programs, set up
  • Coordinating other school special events such as Expo, Honor Banquets etc.
  • Maintains requests of field trips and updating calendar
  • Social Media Posts for athletics, school functions, school news as well as posting on town list serves
  • Payroll preparation
  • Responsible for all RA Student Activity Accounts (receiving cash, receipt cash, disbursing checks, balancing/reconciling accounts)
  • Responsible for all ordering and tracking of RA budget through excel sheet and reporting to supervisor of current budget spending balances
  • Responsible for RA accounts payable (processing invoices weekly maintaining purchase orders, accounting coding, preparing submission to District Office for payment)
  • Works with Head of Schools regarding Committee on Learning district wide (COL)
  • Maintain Petty Cash
  • Tracks High School fundraising
  • Employer's First Report of Occupational Injury or Disease in accordance with NH and VT regulations for RA employees in coordination with the District's Human Resources Office
  • Orientation for staff
  • End of year checkouts for staff
  • Professional Development are processed and reimbursed in a timely manner
  • Staff Observations
  • Sharing responsibility with RA Secretary providing support to the Dean of Students
  • Track absences and leave balances
  • Back up to school nurse

Administrative Assistant to the Principal

Samuel Morey Elementary School
09.2009 - 08.2017
  • Assume nursing responsibilities in absence of School Nurse
  • SME office manager
  • Supervise students send to the office
  • Maintain daily walker/bus list
  • Perform clerical duties for Early Childhood Program, accounts payable, tracking expenditures for ECP budget, enrollment update, maintain ECP student records, daily attendance, ADM/State Register, screening preparation
  • Academy Registrar, maintaining state register, required emergency drills, student enrollment and student records, state reporting as required including student census and educator course transcript
  • Maintains student files - permanent records and student database (MMS)
  • Follow up with families when students are absent and not excused
  • Request record for incoming students
  • Compile a list and track any eligible incoming kindergarten students
  • Maintain class lists for lunch and attendance
  • Payroll preparation
  • Responsible for all SME Student Activity Accounts (receiving cash, receipt cash, disbursing checks, balancing/reconciling accounts)
  • Responsible for all ordering and tracking of SME budget through excel sheet and reporting to supervisor of current budget spending balances
  • Responsible for Accounts Payable (processing invoices weekly maintaining purchase orders, accounting coding, preparing submission to District Office for payment)
  • Maintain individual teacher budget forms
  • Maintain log of student lunch money
  • Maintain Petty Cash
  • Employer's First Report of Occupational Injury or Disease in accordance with NH and VT regulations for SME employees in coordination with the District's Human Resources Office
  • Packets for staff
  • End of year checkouts for staff
  • Professional Development are processed and reimbursed in a timely manner
  • Staff Observations
  • Track absences and leave balances
  • Arrange for substitutes for staff days off

Administrative Assistant to the Principal

Samuel Morey Elementary School
09.2009 - 08.2017
  • Assume nursing responsibilities in absence of School Nurse
  • SME office manager
  • Supervise students send to the office
  • Maintain daily walker/bus list
  • Perform clerical duties for Early Childhood Program, accounts payable, tracking expenditures for ECP budget, enrollment update, maintain ECP student records, daily attendance, ADM/State Register, screening preparation
  • Academy Registrar, maintaining state register, required emergency drills, student enrollment and student records, state reporting as required including student census and educator course transcript
  • Maintains student files - permanent records and student database (MMS)
  • Follow up with families when students are absent and not excused
  • Request record for incoming students
  • Compile a list and track any eligible incoming kindergarten students
  • Maintain class lists for lunch and attendance
  • Payroll preparation
  • Responsible for all SME Student Activity Accounts (receiving cash, receipt cash, disbursing checks, balancing/reconciling accounts)
  • Responsible for all ordering and tracking of SME budget through excel sheet and reporting to supervisor of current budget spending balances
  • Responsible for Accounts Payable (processing invoices weekly maintaining purchase orders, accounting coding, preparing submission to District Office for payment)
  • Maintain individual teacher budget forms
  • Maintain log of student lunch money
  • Maintain Petty Cash
  • Employer's First Report of Occupational Injury or Disease in accordance with NH and VT regulations for SME employees in coordination with the District's Human Resources Office
  • Packets for staff
  • End of year checkouts for staff
  • Professional Development are processed and reimbursed in a timely manner
  • Staff Observations
  • Track absences and leave balances
  • Arrange for substitutes for staff days off

Vice-President Customer Service / Co-Owner / Administrative Assistant

Bradford Veneer & Panel Company
05.2007 - 08.2009
  • Communicate with all customers daily
  • Ensure all customer needs are met in a timely manner
  • Assist supervisor in reaching weekly/monthly goals
  • Assist supervisor in any employee situation that may arise
  • Supervise secretary in daily responsibilities
  • Accurately keep track of inventories/data entry
  • Overseeing invoicing/shipping
  • Basic accounting skills

Vice-President Customer Service / Co-Owner / Administrative Assistant

Bradford Veneer & Panel Company
05.2007 - 08.2009
  • Communicate with all customers daily
  • Ensure all customer needs are met in a timely manner
  • Assist supervisor in reaching weekly/monthly goals
  • Assist supervisor in any employee situation that may arise
  • Supervise secretary in daily responsibilities
  • Accurately keep track of inventories/data entry
  • Overseeing invoicing/shipping
  • Basic accounting skills

Administrative Assistant/Customer Service Representative

Bradford Veneer & Panel Company
01.2000 - 01.2002
  • Communicate with all customers daily
  • Ensure all customer needs are met in a timely manner
  • Supervise Secretary in daily responsibilities
  • Worked via internet with Roseboro Plant
  • Assisted, trained, and supervised Secretary in Roseboro Plant

Administrative Assistant/Customer Service Representative

Bradford Veneer & Panel Company
01.2000 - 01.2002
  • Communicate with all customers daily
  • Ensure all customer needs are met in a timely manner
  • Supervise Secretary in daily responsibilities
  • Worked via internet with Roseboro Plant
  • Assisted, trained, and supervised Secretary in Roseboro Plant

District Office Clerk II

State of Vermont, SRS
01.1998 - 01.2000
  • Provided clerical support to Social Workers and Supervisors
  • Accurately and punctually processed court documents
  • Processed foster parent expense accounts
  • Ability to respond to emergency situations within the office pertaining to health and safety i.e.: calling police, sheriff's office, health professionals by following office/department protocol
  • Managed multiple tasks with tight timeframes without sacrificing quality
  • Was an active member of the Central Vermont Juvenile Justice Team where I was responsible for agendas, team meeting notes and mailings.
  • Assisted in supervised visitations between parents and children
  • Assisted in transportation for children in state custody
  • Assisted foster parents when a problem would arise

District Office Clerk II

State of Vermont, SRS
01.1998 - 01.2000
  • Provided clerical support to Social Workers and Supervisors
  • Accurately and punctually processed court documents
  • Processed foster parent expense accounts
  • Ability to respond to emergency situations within the office pertaining to health and safety i.e.: calling police, sheriff's office, health professionals by following office/department protocol
  • Managed multiple tasks with tight timeframes without sacrificing quality
  • Was an active member of the Central Vermont Juvenile Justice Team where I was responsible for agendas, team meeting notes and mailings.
  • Assisted in supervised visitations between parents and children
  • Assisted in transportation for children in state custody
  • Assisted foster parents when a problem would arise

Secretary - Shipping Supervisor

Bradford Veneer & Panel Company
01.1994 - 01.1998
  • Answer phones in a polite and energetic manner
  • Produce daily production schedules
  • Maintain employee files
  • Calculating employee timecards
  • Data Entry
  • Invoicing
  • Assisted in shipping paperwork
  • Open and distributed mail

Secretary - Shipping Supervisor

Bradford Veneer & Panel Company
01.1994 - 01.1998
  • Answer phones in a polite and energetic manner
  • Produce daily production schedules
  • Maintain employee files
  • Calculating employee timecards
  • Data Entry
  • Invoicing
  • Assisted in shipping paperwork
  • Open and distributed mail

Education

Business Management -

Champlain College
01.2000

High School Diploma - undefined

Oxbow High School
Bradford, Vermont
01.1991

Skills

  • Verbal & Written Communication
  • Organization
  • Time Management
  • Meticulous Attention to Detail
  • Problem-Solving
  • Administrative support
  • Microsoft Office 365
  • Google Suite
  • Critical thinking
  • Scheduling
  • Documentation and recordkeeping
  • Scheduling and calendar management
  • Bookkeeping (QuickBooks)
  • Attendance record management (Frontline/AESOP)
  • Payroll and budgeting (E-Finance, Tyler)
  • Infinate Campus

Timeline

Administrative Assistant to Co-Principals

Oxbow High School
07.2024 - Current

Payroll Specialist/Medicaid Clerk

Rivendell Interstate School District
02.2022 - 06.2024

Payroll Specialist/Medicaid Clerk

Rivendell Interstate School District
02.2022 - 06.2024

Administrative Assistant to the Head of Schools/Rivendell Academy Principal

Rivendell Academy
08.2017 - 02.2022

Administrative Assistant to the Head of Schools/Rivendell Academy Principal

Rivendell Academy
08.2017 - 02.2022

Administrative Assistant to the Principal

Samuel Morey Elementary School
09.2009 - 08.2017

Administrative Assistant to the Principal

Samuel Morey Elementary School
09.2009 - 08.2017

Vice-President Customer Service / Co-Owner / Administrative Assistant

Bradford Veneer & Panel Company
05.2007 - 08.2009

Vice-President Customer Service / Co-Owner / Administrative Assistant

Bradford Veneer & Panel Company
05.2007 - 08.2009

Administrative Assistant/Customer Service Representative

Bradford Veneer & Panel Company
01.2000 - 01.2002

Administrative Assistant/Customer Service Representative

Bradford Veneer & Panel Company
01.2000 - 01.2002

District Office Clerk II

State of Vermont, SRS
01.1998 - 01.2000

District Office Clerk II

State of Vermont, SRS
01.1998 - 01.2000

Secretary - Shipping Supervisor

Bradford Veneer & Panel Company
01.1994 - 01.1998

Secretary - Shipping Supervisor

Bradford Veneer & Panel Company
01.1994 - 01.1998

High School Diploma - undefined

Oxbow High School

Business Management -

Champlain College

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Angel Parkin