Angela Barlow
Carson,VA
Summary
Proactive and goal-oriented professional recognized for exceptional time management and problem-solving abilities, consistently demonstrating reliability and adaptability. A swift learner committed to leveraging these qualities to drive team success and contribute to organizational growth. Well-qualified financial systems leader with a proven track record in managing internal accounting processes, enhancing controls, and optimizing systems for peak performance. Additionally, a capable Contract Manager with extensive experience overseeing various contract types, adept at handling routine paperwork, disputes, and contract administration through an organized approach.
Overview
3
3
Certification
22
22
years of professional experience
Work History
Contract Manager / Invoicing Specialist
FITT Scientific, LLC
05.2022 - Current
- Customer setup, communication, overseeing that all Contract / FAR related clauses are being followed, direct communication with the PMs to ensure companies are well standing with the government.
- Creating supporting documents and reports for Cost – Plus Contracts to include funding trackers, LOF, CD-02 and ODC breakout among other reports as requested.
- Create NDA's and teaming agreements as required by the Business Development Department.
- Create and administer Sub-contracts as well as making sure payments are met in a timely manner.
- Accounts Payable – Enter invoices to system, submit a monthly Suggested Payment Schedule, and Schedule Payments.
- Accounts Receivables – Create invoices, back-up data reports, required attachments, COR and KO submission and communication, WAWF submission, and follow- up to confirm approval with KO and/or KS. Also create AR Report to show invoice status and expected payments.
- Manage credit card expenditures and make payments for purchases contract related to ODC's.
- Support in ERP Accounting System Implementation, specially in Contracts Modules.
- Analyzed contractual obligations to ensure alignment with organizational goals and strategies.
- Streamlined documentation processes, reducing turnaround time for contract approvals significantly.
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions.
- Organized required documentation for adherence to individual contract compliance standards.
- Maintained ERP database for with contract, vendor and customer information.
- Implemented contract management software solution, increasing efficiency in contract tracking and administration.
- Ensured timely execution of contract amendments, keeping pace with changing business needs.
- Reviewed and processed invoices to ensure accurate billing practices.
- Reconciled accounts receivable discrepancies, enhancing accuracy of financial records.
- Collaborated with cross-functional teams to streamline billing processes and improve efficiency.
- Developed and maintained reports on account status, supporting strategic decision-making.
- Implemented process improvements that reduced billing cycle time significantly.
- Led initiatives to enhance customer satisfaction through timely resolution of billing inquiries.
- Monitored aging accounts and developed strategies for effective collections management.
- Optimized revenue generation by accurately applying appropriate adjustments, write-offs, and refunds as needed.
- Managed multiple priorities effectively by maintaining strong organization skills while handling competing deadlines within a fast-paced environment.
- Increased overall departmental productivity through active participation in process improvement initiatives focused on streamlining AR workflows.
- Streamlined billing processes with the implementation of efficient organizational systems and attention to detail.
- Improved cash flow, consistently monitoring and resolving outstanding accounts receivable balances.
- Supported internal audit initiatives, providing thorough documentation of AR activities as requested for review purposes.
- Demonstrated adaptability during periods of high volume or increased workload demands without sacrificing accuracy or efficiency in task completion.
- Collaborated with interdisciplinary teams to resolve any discrepancies or concerns related to invoicing or payment collection processes.
- Handled day-to-day accounting processes to drive financial accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Supported management by processing invoices and documents with consistent on-time delivery.
Contracts Administrator / Deputy FSO
PD Systems, LLC
01.2017 - 01.2022
- Administer 20+ contracts in all detail concerning:
- Customer setup, communication, overseeing that all Contract / FAR related clauses are being followed, direct communication with the PMs to ensure companies are well standing with the government.
- Create NDA's and teaming agreements for the Business Development Department as well as Consulting or Independent Contractors Agreements.
- Create pricing files as required by the Business Development Department.
- Create and administer Sub-contracts as well as making sure payments are met in a timely manner.
- Invoicing to include invoice preparation, back-up data reports, required attachments, WAWF submission, and follow-up to confirm approval with KO and/or KS.
- Accounts Receivables Maintenance done on a bi-weekly basis to ensure payments are received in a timely manner.
- Vendor Setup in ERP accounting system.
- Back-up to Corporate FSO in all security related items, as required, to include verifying and maintaining division's employees and/or candidates security clearance in accordance with DOD regulations. Oversee that Company's Facilities and Cyber security Protocols are followed in accordance with Security Operations Protocols. Brief and/or debrief employees for Security Clearance and Foreign Travel.
- Initiate, verify and maintain the division's employees and/or candidates security clearance in accordance with DOD regulations.
- Oversee that Company's Facilities and Cyber security Protocols are followed in accordance with Security Operations Protocols.
- Brief and/or debrief employees for Security Clearance and Foreign Travel.
- Create Organization Charts, Capabilities Matrix and Staffing Plans for Contract Bidding Process.
- Revise Contracts Proposal Technical Approach for accuracy.
- Analyze incumbent government spending data to get a prize to win for contract bids.
- Provide Pricing for Contract bids.
- Complete ODC spending data report for Monthly Status Reports and invoicing completion.
Administrative Assistant
West Assurance Group
01.2012 - 01.2017
- Provide all administrative work, to include filing, record keeping, and completing task by project deadlines.
- Prepared and assembled a variety of narrative documents and correspondence.
- Customer and Service Agent, well performing this task either in person or by telephone.
- Customer Performed office reception duties by serving as the first point of contact; greet customers, answer and expedite incoming calls to appropriate staff when needed.
- Coordinate technical support and general office maintenance when issues arise.
- Organize and maintain office budget and expense related documents.
- Implement ongoing office operations through proper data entry and record coding and databases.
- Work with our life insurance company's corporate underwriting area regarding client's cases to expedite underwriting process.
- Trained new agents to work with company documents such as life insurance and brokerage accounts applications, customer service forms. I also trained them in compliance with the company.
- Served as interpreter in conversations both verbally and written for our General Agent and Companies Home Offices from English to Spanish and vice versa and also translated presentations and company literature translations from English to Spanish.
- Create Point Presentations, business cards and other material as per needed.
- Resolve product or service problems, electing and explaining the best solution to solve problems, expediting corrections or adjustments, and following up to ensure resolution.
Principal
Daycare and Preschool Little Angels
01.2010 - 01.2012
- Create and maintain the tracking of administrative operation records and files to include personnel actions.
- Payroll: applying all applicable State and Federal deductions, and the school's information technology.
- Corporate Contracting Officer in charge of analyzing prospective employee's profiles to fill vacant positions with the most qualified individual.
- Responsible for the health and safety of children from 2 months to 5 yrs old within daycare hours of service.Report of daily income and outcome payment to suppliers. Also, as part of my accounting duties I perform the monthly account reconciliations.
- Analyze the constitution of every group of children, taking under consideration the ages of the children.
- Responsible for the requesting and compliance of our operating licenses and the maintenance of the facilities in excellent conditions required by several Federal and State government offices. Some of the offices are the Department of Families and Child Services, the Department of Health and the Fire Department.
- Worked with a federally funded agency named “ACUDEN”, Administration of Care and Integral Development of Childhood, helping mothers with low incomes to provide improved care of their children.
Office Assistant
John Hancock Financial Services
01.2004 - 01.2010
- Provided all administrative work, including filing and record keeping, also prepared and assembled a variety of narrative documents and correspondence, to include reports, tabular materials and forms that involve technical terminology.
- Customer and Service Agent, performing this either in person or by telephone. I performed office reception duties such as handling incoming telephone calls, general inquiries, deliveries and visitors.
- Worked with our life insurance company's corporate underwriting area regarding client's cases to expedite underwriting process.
- Trained new agents to work with company documents such as life insurance and brokerage accounts applications, customer service forms. I also trained them in compliance with company and Federal Industry Regulatory Authority regulations for all Investment products distributed by the company. I analyzed accounts of former clients to offer new or additional services.
- Prepared all licensing documentation for our agents and sent them to the corresponding offices.
- Served as an interpreter translating conversations both verbally and written for our office manager and Boston auditors from English to Spanish and vice versa.
- Created Point Presentations, and also translated presentations and company literature translations from English to Spanish.
Education
Business Administration -
Pontifical Catholic University
Mayagüez, PRProfessional Certificate in Contract Management - Contract Management
Duke University
Durham, NC09-2020
Professional Certificate in Program Management - Program Management
Duke University
Durham, NC07-2020
FSO Program Management For Possessing Facilities - FSO Program Management For Possessing Facilities
Defense Security Services
03-2019
Skills
- Cost control
- Process management
- Account management support
- Contract administration
- Time management
- Attention to detail
- Records and database management
- Planning and prioritization
- Analytical thinking
- Documentation and control
- Work Planning and Prioritization
- Bookkeeping
- Business needs identification
- Government Contract Billing
- WAWF submission specialist
- Database administration
- Quickbooks
- Invoice processing
- Accounts receivable management
- Dispute resolution
- Billing software
- AR aging reports
- Microsoft Excel
- Microsoft office
- Microsoft Power Point
- Microsoft Publisher
- Accounts payable
- Handling confidential materials
- Professionalism
- Expense reports
- Cost accounting
- Financial analysis
- Report design
- Workflow configuration
- Data analytics
- ERP implementation experience
- ERP reporting
- ERP management
- ERP software experience
- ERP systems experience
- ERP accounting
- ERP administration
Certification
- Duke Contract Management Professional Certification
- Duke Program Management Professional Certification
- FSO Program Management for Possessing Facilities
Additional Information
- Skills
- Bi-lingual: Fluent in both English and Spanish.
- Expert knowledge and experience with computers and software packages such as: Microsoft Word, Excel, Publisher, Outlook and Peachtree, QuickBooks, Jamis ERP Accounting Suite, ADP, Internet engine services and programs.
- Expert knowledge and experience using Power Point Presentations and other graphic programs based on Company's needs.
- Expert Spanish/English translations both orally and written.
- Excellent interpersonal communication skills.
- Ability to create marketing materials as per company needs.
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Contract Manager / Invoicing Specialist
FITT Scientific, LLC
05.2022 - Current
Contracts Administrator / Deputy FSO
PD Systems, LLC
01.2017 - 01.2022
Administrative Assistant
West Assurance Group
01.2012 - 01.2017
Principal
Daycare and Preschool Little Angels
01.2010 - 01.2012
Office Assistant
John Hancock Financial Services
01.2004 - 01.2010
Business Administration -
Pontifical Catholic University
Professional Certificate in Contract Management - Contract Management
Duke University
Professional Certificate in Program Management - Program Management
Duke University
FSO Program Management For Possessing Facilities - FSO Program Management For Possessing Facilities
Defense Security Services