Summary
Overview
Work History
Education
Skills
Languages
Timeline
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ANGELA BARNES

Upper Marlboro,MD

Summary

Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

21
21
years of professional experience

Work History

Executive Assistant to Communications Officer

The Washington Post
04.2023 - Current
  • Manage calendar for VP and Chief Communications Officer, scheduling meetings and appointments and coordinating travel arrangements.
  • Handle logistics, catering, agendas for meetings and event planning.
  • Process travel expenses and reimbursements for executive.
  • Work with Director of Community & Partnerships on The Post's awards dinner and community events. Maintain Excel spreadsheet on guests, submit invoices for payment to each organization.

Executive Assistant to Executive Editor

The Washington Post
10.2014 - 04.2023
  • Provided administrative support to Executive Editor and two Managing Editors.
  • Managed extensive travel arrangements, including flights, hotel, ground transportation, POC and run-of-show details and prepared itinerary
  • Managed executive calendars, scheduling internal and external meetings and appointments
  • Prepared expense reports
  • Managed The Post's hiring initiatives by contacting potential candidates, create intricate interview schedules that includes team of senior editors; make travel and hotel arrangements for non-local candidates, or via Zoom, schedule hiring meetings for executive and hiring team,
  • Worked with PR team to successfully coordinate numerous speaking engagements for Executive Editor
  • Answered high volume of phone calls and email inquiries.
  • Greeted and escorted visitors and conducted tours of The Washington Post for selected individuals or groups.
  • Handled confidential and sensitive information with discretion and tact.

Administrative Assistant

The Washington Post
02.2012 - 10.2014
  • Provided administrative support to Director of Research & Analytics and Director of Digital Marketing
  • Prepared expense reports, calendar scheduling, and all administrative responsibilities
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Budget reporting using excel spreadsheet to track all financial data for projects and invoices, and monthly time allocations for three of The Post's publications (Slate, Foreign Policy, The Root)
  • Prepared approximately 100 surveys and testing of newspaper ads for The Washington Post Panels using Photoshop to prepare the ads and using a research system that measures how advertisements and articles are read and understood
  • Also served as office manager, setting up meetings and reserving conference rooms, handling employee on-boarding and off-boarding requirements for the team in addition to all office administration issues.

Executive Assistant to CRO and General Manager

The Washington Post
02.2010 - 03.2012
  • Managed executive calendar, scheduling internal and external meetings and appointments.
  • Coordinated extensive travel arrangements and provided detailed itineraries.
  • Prepared and submitted monthly expense reports for executive.
  • Managed conference registrations and document preparation for various industry board meetings.

Legal Secretary

Wiley Rein LLP
04.2007 - 02.2010
  • Supported two senior partners in International Trade Group and Aviation and Public Policy practice groups
  • Typed legal documents, correspondence, memos and emails
  • Coordinated and prepared monthly client invoices;
  • Prepared expense reports and check requests;
  • Maintained and indexed client pleading files and correspondence
  • Submitted attorney time for billing (using Certa time entry); entered new client business (using LegalKey data entry);
  • Arranged and created itinerary for international and domestic business travel;
  • Organized client and internal meetings and conference calls;
  • Maintained attorney schedules and meetings (Outlook).
  • Organized files for court proceedings.

Executive Assistant to US Chief Operating Officer

Aggregate Industries, Inc
09.2005 - 04.2007
  • Managed complex calendar scheduling with focus on proper allocation of executive's availability
  • Coordinated domestic and international travel arrangements (airfare, hotel and ground transportation
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Coordinated logistics for monthly executive meetings for seven regional presidents and other executive staff members, usually at offsite locations which required securing hotel contracts for meetings and lodging, audio visual needs, securing restaurant for executive team dinner
  • Prepared and assembled meeting agendas and briefing papers for members of executive team
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Liaised with executive team on behalf of COO; prepared monthly reports (Excel); reconciled corporate credit card and cash expenses; created organization charts and PowerPoint presentations
  • Attended yearly offsite Management Meetings (Las Vegas, Chicago) and assisted with planning and coordinating meeting details.

Executive Assistant

A.T. Kearney, Inc
02.2003 - 09.2005
  • Provided administrative support to Vice President – Operations and two Principals,
  • Managed executive calendars, scheduled meetings
  • Coordinated travel arrangements (domestic and international);
  • Submitted expenses and time reporting;
  • Prepared and edited PowerPoint presentations, client engagement requests, agreement letters and general terms and conditions relating to new client business
  • Additional responsibilities included Coordinator for firm's global contact database, created on-line training session for Alexandria administrative support staff, and supported all marketing efforts by maintaining this information
  • Export Compliance Coordinator (for Eastern region) to maintain compliance with U.S and international control agreements
  • Handled confidential and sensitive information with discretion and tact.
  • Participated in various marketing initiatives for industry teams and performed research as needed
  • Managed logistical details of firm's twice-yearly Executive Round Table Conferences attended by 20-25 chief procurement officers of various client industries
  • Point of contact for all committee information; conducted all mailings and e-mails to invitees and company committee members; kept core planning committee abreast of all responses and queries; compiled and maintained database with all relevant information; organized and participated on committee conference calls.

Education

Bachelor of Arts - Liberal Studies/Psychology

American University
Washington, DC
08.1997

Skills

  • Executive support
  • Typing (85 WPM)
  • Microsoft Office Suite
  • Complex executive travel coordination, domestic & international
  • Outlook calendar scheduling/management for multiple executives
  • Expense and time reporting
  • LegalKey
  • Sales Force
  • Hummingbird Data Management System
  • Conversational Spanish

Languages

Spanish
Elementary

Timeline

Executive Assistant to Communications Officer

The Washington Post
04.2023 - Current

Executive Assistant to Executive Editor

The Washington Post
10.2014 - 04.2023

Administrative Assistant

The Washington Post
02.2012 - 10.2014

Executive Assistant to CRO and General Manager

The Washington Post
02.2010 - 03.2012

Legal Secretary

Wiley Rein LLP
04.2007 - 02.2010

Executive Assistant to US Chief Operating Officer

Aggregate Industries, Inc
09.2005 - 04.2007

Executive Assistant

A.T. Kearney, Inc
02.2003 - 09.2005

Bachelor of Arts - Liberal Studies/Psychology

American University

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