Angela Huerta
South Gate,CA
Summary
Experienced Executive Assistant with 14+ years in administrative support, office management, and financial administration. Skilled in optimizing office operations, executive scheduling, customer service, and technology integration. Bilingual in English and Spanish, with a strong ability to problem-solve and enhance office efficiency. Committed to supporting executives and improving workplace productivity
Overview
15
15
years of professional experience
1
1
Certification
Work History
Office Manager/Executive Assistant
Crisell and Associates
03.2022 - Current
- Assist managing partners with work and personal matters, including paying personal bills, making doctor's appointments, and managing household tasks
- Provide executive support, managing calendars, travel arrangements, and high-level communications for the partners
- Maintain office services by organizing procedures, controlling correspondence, managing filing systems, and reviewing supply requisitions
- Assign and monitor clerical functions to ensure office efficiency
- Act as the first point of contact for clients and visitors, delivering excellent customer service, handling inquiries, resolving complaints, and ensuring client satisfaction
- Oversee facility management, including planning office layouts, procuring equipment, and maintaining office systems and technology infrastructure
- Manage IT and telecommunications systems, troubleshoot issues, and implement software solutions to improve office productivity
- Schedule meetings, prepare invoices, reconcile accounts, and make bank deposits, using QuickBooks to maintain financial records
- Manage and process accounts receivable and accounts payable transactions, ensuring timely invoicing, payments, and reconciliation of accounts
- Prepare tax documents and ensure accurate submission of financial data
Administrative Assistant
Detection & Treatment Resources Inc
03.2010 - 10.2020
- Company Overview: Clerical Experience for Mental Health and Substance Abuse Facility
- Provide administrative support for various locations
- Schedule appointments
- Manage incoming and outgoing Emails
- Direct phone calls
- Customer Service/ Customer Support
- Data Entry into excel spreadsheets and Microsoft Access
- Manage Employee schedules
- Billing for various locations once a month with certain deadlines
- Collect Copay's
- Filing
- Recruiting new counselors
- Manage a caseload of 200 female clients in two locations refer them to mental health or substance abuse services as requested
- Conduct Intake's for new patients which include collecting the client's in depth drug history use, Discussing program protocol, HIPPA and release of confidentiality form
- Client background information
- Breathalyze, Drug Test, Sweat Patch test clients if requested by US Probation or if client appears to be under the influence
- Clerical Experience for Mental Health and Substance Abuse Facility
Education
High School Diploma -
South Gate High School
South Gate, CA08.2009
Skills
- Administrative Support
- Scheduling
- Account Reconciliation
- Expense Reporting
- MS Office
- Teamwork and Collaboration
- Managing Operations and Efficiency
- Office Management
- Customer Service
- Billing
- Document Management
Certification
- Certified Notary Public
- Driver's License
Languages
Spanish
Native or Bilingual
Timeline
Office Manager/Executive Assistant
Crisell and Associates
03.2022 - Current
Administrative Assistant
Detection & Treatment Resources Inc
03.2010 - 10.2020
High School Diploma -
South Gate High School